Time Sheet and Leave Reporting

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Employee Self-Service (WINGS Express) has been upgraded! Human Resources has collaborated with CaTS to deliver timesheets and leave reports in Banner 9. This upgrade aligns with Wright State’s commitment to increasing employee efficiency. Below, you will find important information and training materials.

Thank you for your engagement. If you have any questions, please contact your HR associate (PDF).

Timesheets and Leave Reports

Most employees are expected to submit their timesheets and leave reports using Banner 9 Employee Self-Service. You can access Employee Self-Service by clicking on the Employee and Human Resources tab in WINGS.

As a reminder, you will need your Duo-enrolled device to access the Employee Dashboard.

Roles

  • What is an exempt employee?

    Exempt staff, academic faculty, and fiscal faculty will utilize this system for reporting sick leave, vacation leave, and/or winter leave. The leave reporting period is the first day of the month through the last day of the month. The leave report must be submitted by the 5th day of the month following the leave.  NOTE: If no leave is taken, a monthly leave report is not required.

  • What is a non-exempt employee?

    Non-exempt staff will utilize this system to report time on a bi-weekly basis. Timesheets must be submitted by 5:00 PM at the end of the pay period. Paper timesheets must be submitted no later than 4:00 PM. They must be signed by the supervisor.

  • What is a student employee?

    Student employees will utilize this system to input hours worked into the system. All hours entered must reflect the accurate hours and days the work is performed. Timesheets must be submitted by 5 p.m. at the end of the pay period. 

  • What is an approver?

    The supervisor, or designee, is the approver and has the ability to update, change, return, or approve the timesheet and/or leave report submitted by their employee. The approver is responsible for ensuring that all their employees submit their time worked or leave taken for the pay or leave period. Each timesheet or leave report should be reviewed in detail, making sure that the time submitted or leave time submitted is correct and assigned to the proper earnings leave type. Timesheets and leave reports need to be approved prior to the payroll deadlines. Employees cannot approve their own timesheets or leave reports.

  • What is a proxy?

    A proxy is an individual designated by the approver in the Employee Self-Service system to act on the approver’s behalf to update, change, return, or approve the timesheet or leave report submitted by an employee. If you have been designated as a proxy for an approver, you will be able to modify, return, and approve timesheets or leave reports on behalf of that approver. An employee cannot be assigned as a proxy to approve their own timesheet or leave report.

Responsibilities

Employee Responsibilities

  1. Record accurate hours and days on your timesheet or leave report.
  2. Select the appropriate earnings or leave codes to ensure accurate reporting.
  3. For timesheets, ensure the timesheet reflects the total hours due to be paid. All hours worked must be entered.  A 100% full-time employee who worked all scheduled hours for a pay period would report 80 hours.
  4. Check your leave balances to verify of hours before requesting/recording the leave. Leave cannot be taken before it is accrued.
  5. Add comments to your timesheet or leave report to document special circumstances, changes to your normal work schedule, or any other important information.
  6. Review your timesheet or leave report for accuracy before submitting it for approval.
  7. Adhere to all deadlines for submitting your timesheet or leave report.

Approver Responsibilities

  1. Verify the timely submission of timesheets or leave reports.
  2. Review all submitted timesheets/leave reports in detail. It is the responsibility of the approver to verify that the employee has accurately entered the hours/dates of work/leave in accordance with University policy.
  3. When corrections are necessary:
    • For Timesheets
      • Prior to 2 p.m. on the applicable Monday, return the timesheet with errors to the employee for correction. Employees will receive an email generated by Banner Workflow Notifications.
      • After 2 p.m. on the applicable Monday, contact the Payroll department for instructions on correcting the error.
    • For Leave Reports
      • Prior to the 5th of the month, following the leave, return the leave report to the employee for correction. The employee will receive an email generated by Banner Workflow Notifications. A comment is required when returning a leave report for correction.
      • After the 5th of the month or after the leave report has been approved, contact the Appropriate HR Associate for instructions on correcting the error.
  4. If you are unable to approve the timesheet or leave report, designate a proxy to perform your responsibilities in your absence.  Multiple proxies can be designated; however, an employee may never be designated as their own approver. If you are unable to find the employee you want to add as a proxy in the list of employees in Employee Self Service, please submit a Proxy Approval Request.
  5. Notify your proxy to review and approve timesheets/leave reports on your behalf when you are not going to be available to perform the responsibility.

Timeframes and Deadlines

  • Timesheets for Non-Exempt and Student employees must be submitted by 5 p.m. at the end of the pay period.
  • Timesheet approvers/proxies must approve timesheets by the payroll deadline.
  • Leave Reports for Exempt employees must be submitted by the 5th of the month following the leave.
  • Leave Report approvers/proxies must approve leave reports by the 5th of the month following the leave.

Payroll Schedules and Deadlines

Payroll schedules are available under the Payroll section on the Human Resources website. 

Training Materials

Training Guides and FAQs

Training Videos: Entering Your Time

Student Employment Timesheet Entry

Non-Exempt Timesheet Entry

Exempt Leave Report Entry

Training Videos: Time Approval

Non-Exempt Timesheet Approval

Exempt Leave Report Approval

Establishing a Proxy