Human Resources

Separate, Terminate, Verify Student Employment

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Automatic Terminations

All student employees are automatically terminated at the end of every Spring Semester.

Other conditions may result in automatic termination, such as but not limited to: violations of limits on maximum work hours per week (in all jobs combined); registration falling below the required student employment minimum credit hours; entering into an active Graduate Assistant contract while employed in an active student employment job.

Student Graduation, Resignation, Other Separation + Instructions 

If a student employee graduates, resigns, reaches a preset end date for the position, the department chooses to end the position, or other amicable reasons for separation:

  1. Time card approver or their designee: complete a Student Employment Termination form (PDF)
  2. Send the completed Student Employment Termination form to

In the event of student resignation, the student should notify the supervisor preferably no later than two weeks prior to the last date of work.  

An exit interview between the employee and the supervisor may prove helpful to both parties. 

Unsatisfactory Job Performance Termination + Instructions

Supervisors are encouraged to provide frequent opportunities for meaningful feedback about the student employee's performance, with ample opportunity for the student to correct any performance that falls below department standards.

Under some circumstances, a supervisor may decide to terminate a student for unsatisfactory job performance. Examples include but are not limited to: the student fails to report for scheduled hours; the student violates employment policies, the student violates departmental policies.

In the case of a flagrant violation of university rules, such as but not limited to dishonesty, insubordination, rude, or discourteous treatment of the public, the student may be terminated immediately.

In all cases of termination for unsatisfactory job performance, immediately take the following actions to send notice of the termination to Career Services:

  1. Time card approver or their designee: complete a Student Employment Termination form (PDF)
  2. Send the completed Student Employment Termination form to

Verification of Student Employment + Form

Requests for employment verification must include a signed form authorizing the release of the student’s information.

There are two ways to submit a signed form authorizing the release of information to Student Employment:

  1. Submit an employment verification form provided by the requesting agency or organization.
  2. If you do not have an agency form, or if your request needs to be answered on Career Services letterhead, complete and submit our Student Employment Release of Information for Employment Verification form (PDF).

Fax employment verification requests to (937) 775-3381.

Contact Career Services, 937-775-2556 or

Information related to On-Campus Student Employment includes Job Postings & Student Eligibility, Hiring Process, While on the Job, and Separate, Terminate, Verify Student Employment.

Begin review: Job Postings & Student Eligibility