New University Policy: Student Employment Maximum Work Hours
A new Student Employment Maximum Work Hour Policy will take effect on Saturday, May 3, 2014 in time for the Summer Semester. The administration of this new policy is streamlined and thus an easier application for both students and student employers. In addition, the majority of student workers will have opportunities to work increased hours. This policy positions the university in compliance with new guidelines issued by the Internal Revenue Service with regards to the Affordable Care Act (ACA). This policy will be communicated to potential student employees via the Career Services website; the information below is intended for employers of student employees.
A. Student employees are eligible to work a maximum of 28 hours per week for all student employment jobs combined.
B. In addition, this policy will be year-round.
With the above changes, the following current student employment practices are being eliminated:
A. 30 hour per week policy for students with a 3.0 or higher GPA has been eliminated.
B. 30 hour per week policy during finals weeks has been eliminated.
C. 40 hour per week policy during the summer has been eliminated.
D. 20 hour per week policy for students with a GPA below 3.0 has been eliminated.
INTERNATIONAL STUDENT EMPLOYMENT
International students’ work requirements are determined by the Department of Immigration which limits their maximum work hours to 20 hours per week. However, students will be able to work up to 28 hours per week during the summer and breaks if pre-registered for the upcoming semester. There are other limitations, please refer to Student Employment Manual for more information.
GRADUATE ASSISTANT EMPLOYMENT
If a graduate student has an active graduate assistantship contract through the Graduate School, he or she will NOT be eligible for any Student Employment positions.
Recognizing that there may be a business need to deviate from the 28 hour limitation, an exceptions to the university policy will exist and can be approved by the departments’ respective Dean or Vice President in writing. If violations of the ACA guidelines occur, resulting in an institutional obligation to pay for health insurance, the cost will be borne by the college or division that approved the exception. Until a more formal process is in place, please contact Joseph C. Slater at firstname.lastname@example.org regarding exceptions for hourly students on an as-needed basis. Be aware that under 5% of our students have historically exceeded 28 hours so we expect minimal need and implementation of exceptions.
RATIONALE FOR CHANGE
In February 2014, the Internal Revenue Service issued guidelines for hours worked specific to universities and the national healthcare legislation, known as the Affordable Care Act (ACA). If a student would average 30 or more hours in a week over a specified period of time, he or she would be considered a full-time employee and thus eligible for employee medical benefits. The determination of eligibility requires a detailed understanding of the ACA.
As Wright State does not currently offer employee medical benefits to student employees, an administrative review determined Wright State should clarify its Student Employment Work Hour policy.
In addition, Wright State took this opportunity to establish a simpler process for all concerned parties and to expand the number of hours worked for the majority of students over the year.
Should you desire additional information regarding this new Maximum Work Hour policy, please contact Kim Gilliam in Career Services at email@example.com