While on the Job
On this page:
- Limits on Maximum Working Hours per Week (in all jobs combined)
- Calculate Work-Study Student Hours & Other Wage Considerations
- Student Web Time Entry of Hours, Payroll Schedule, Direct Deposit, Pay Stubs
- Break and Meal Times
- Safety
- Military Service
- Jury Duty
- Drug and Alcohol Policy
- Supervisor Tips for Success
- Student Employee Tips for Success
- Student Employee Evaluations + Form
- Separation, Termination & Grievance Procedures
Limits on Maximum Working Hours per Week (in All Jobs Combined)
If a student works more than one Student Employment position, then the total number of combined hours for all positions in a single week must not exceed the total allowable maximum working hours.
Limits on Weekly Student Employment Work Schedule for Domestic Students
Domestic students may work a maximum of 28 hours per week in all student employment jobs combined.
- When a student works more than the maximum working hours in a single week, a warning is sent via email.
- Any warnings remain on the student's student employment record.
- On the third occurrence, the student's employment will be automatically terminated, for all positions.
- For domestic students: Appeal Process for Reinstatement of Student Employment following violation of Maximum Working Hours
Limits on Weekly Student Employment Work Schedule for International Students
International students may work a maximum of 20 hours a week in all student employment jobs combined, during the weeks of an academic semester, including exam week.
- International students who are registered as full-time (12 or more undergraduate; 6 or more graduate credit hours) may never exceed 20 hours per week, at any time, per immigration regulations [8 C.F.R. § 214.2(f) (9) (i)].
- International students who exceed the maximum allowable work hours per week, will be terminated immediately from all student employment positions and will remain terminated during a suspension period or terminated permanently, based on University Center for International Education (UCIE) determination.
- For international students: Appeal Process for Reinstatement of Student Employment following violation of Maximum Working Hours
Exception to Limits for International Student Maximum Work Hours
- International students may work 28 hours a week during their international student Academic semester break (as it occurs in the Summer, Fall or Spring Semester) if they are pre-registered for the required hours for the upcoming semester immediately following their break.
- International students are allowed to take their official international student academic semester break during any semester (does not have to be summer).
- This official break must be approved by the University Center of International Education (UCIE).
- Then, to be eligible for student employment, the student must bring to Career Services the F1 or J1 reduction course load certification given to them by UCIE.
|
Student Type |
Fall and Spring Semesters |
Summer Semester |
Exam Week During Fall and Spring Semesters |
University Breaks |
University Center for International Education (UCIE) Official Break |
|---|---|---|---|---|---|
|
Domestic Students |
28 hours |
28 hours, if: |
28 hours |
28 hours if pre-registered for the following semester |
Not applicable |
|
International Students |
20 hours |
20 hours if registered full-time (12 or more undergraduate; 6 or more graduate credit hours) for summer semester; |
20 hours |
28 hours if pre-registered for the following semester |
28 hours |
Calculate Work-Study Student Hours & Other Wage Considerations
A pay period spans two weeks. There are 18 pay periods in fall and spring semesters combined and 26 pay periods in fall, spring, and summer semesters combined (including all breaks).
To avoid exceeding a student's available work-study amount, complete the following calculation for the maximum number of hours per pay period that the student can work:
- Total work-study award/pay rate/pay periods expected to work = hours the student can work in one pay period.
- Example: $4,000 award / $8.80 per hour /18 pay periods = 25.25 hours each pay period (12.62 hours per week).
- Example effective 12/25/2021 with Ohio minimum wage increase: $4,000 award / $9.30 per hour /18 pay periods = 23.89 hours each pay period (11.94 hours per week).
- Hours worked per week are limited to the student employment maximum working hours per week (in all jobs combined).
Supervisors: How to Calculate Summer Student Wages, including OPERS
How to calculate, for each student, the number of student wages needed:
- For students with half-time (part-time) credit hours (a minimum of six undergraduate; three graduate): rate of pay X number of hours X number of summer weeks
- For students with less than half-time (part-time) credit hours (fewer than six undergraduate; three graduate): rate of pay X number of hours X number of summer weeks X 14.67 percent OPERS benefit rate
Sick, Vacation, Holiday Pay, and Unemployment Compensation
Student employees are not entitled to sick, vacation, or holiday pay. If a student works on a holiday, the student will receive the usual hourly rate for all hours worked. According to Ohio Revised Code 4141, student employment is not considered employment for the purposes of unemployment compensation eligibility.
Assigning Job Class and Pay Rate
Supervisors assign Job Class and Pay Rate to the position description when it is created, prior to posting the job in Handshake and hiring a student. On Campus Supervisors: refer to How to Post On-Campus Student Employment Jobs (PDF).
Hourly wage for a student employment position must comply with Student Employment Job Classes and Pay Ranges.
Student Web Time Entry of Hours, Payroll Schedule, Direct Deposit, Pay Stubs
Student Time Entry for Hours Worked
Electronic time sheets are completed and submitted online in WINGS Express. The payroll department requires all student employees to use online time entry.
It is recommended that student employees enter their hours each day, as the hours are worked.
For each pay period, the Pay Period End Date is the date by which web time entry of hours must be completed.
Pay periods begin on Saturday and end on Friday, according to the Pay Period Schedule (log in with CAMPUS username and password).
Self-Service Videos: Time Sheet/Leave Reporting
Pay Period Start and End, Pay Schedule
Students are paid bi-weekly.
The pay period schedule may be altered due to holidays, closures, or other circumstances, as needed.Updates are posted to the online pay period schedule. Check frequently.
Pay Period Schedule (log in with CAMPUS username and password)
Direct Deposit and Pay Stubs
Per University Policy 9180.1.1, students are required to turn in a completed Direct Deposit Form when they are initially hired. The Payroll Department will contact the student employee directly with any issues. Contact the Payroll Department directly by emailing payroll@wright.edu with any questions and / or concerns regarding your pay.
Pay remittance advice - pay stubs - are available online in WINGS Express > Employee Tab > Pay Information. Students can obtain help accessing this site from the CaTS Help Desk at 937-775-4827 or helpdesk@wright.edu
Break and Meal Times
A student scheduled to work a 4-hour to 6-hour shift should get a 15 minute paid break per shift.
A student scheduled to work more than 6 continuous hours but less than 7 continuous hours is entitled to one 15-minutes paid break and a 30-minute unpaid meal break.
A student scheduled to work over 7 continuous hours is entitled to two 15 minute paid breaks and a 30-minute unpaid meal break.
Breaks are scheduled by the supervisor to maintain efficiency of the work unit. Breaks must be preceded and followed by work and should not be used to cover a student's late arrival or early departure. Time designated for rest periods cannot be accumulated. In some instances, by agreement, supervisors may permit student employees to combine their paid breaks with their unpaid lunch periods. This practice is acceptable as long as it does not interfere with efficiency or result in fatigue for individuals whose work is excessively strenuous, dirty, dusty, hot, or cold. When these conditions exist, a break is essential.
When using Web time entry, students are required to enter a work beginning time and a work ending time (time in and time out). A student taking a paid break should not 'time out.' Students must 'time out' for any unpaid breaks in their work schedule.
Safety
The employing department is responsible for providing student employees with the safety training necessary to ensure that the employee is able to perform the job in a safe manner. Supervisors and student employees are responsible for referring to the University Policy and the website for the Department of Environmental Health and Safety, to become familiar with safety policies. All required personal protective equipment must be provided to the student employee by the employer.
- University Policy 13301.3: Environmental Health and Safety: Responsibilities
- Environmental Health and Safety: Training Questionnaire
- Environmental Health and Safety: Training Courses and Instructions
- University Policy 13275: Reporting Injuries and Illnesses
Military Service
Student employees who are members of the Ohio National Guard, or any other reserve component of the United States Armed Forces, or who are involuntarily ordered to extended U.S. military service shall be granted leave without pay. The student employee is required to submit to their supervisor a copy of military orders or another statement in writing from the appropriate military authority in evidence of the call for training or duty. The student employee shall be returned to their former position upon re-registration as a student.
Jury Duty
A student employee may be summoned for jury duty or to serve as a witness. Time spent by a student employee for jury duty or serving as a witness will be treated as an excused absence without pay.
Drug and Alcohol Policy
Review University Policy 8240: Drug-Free Workplace
Supervisor Tips for Success
- Review all pages in the On-Campus Student Employment section of the Career Services website.
- Set up a student employee work schedule in writing. Comply with limits on maximum work hours (in all jobs combined). Coordinate with other supervisors if student is employed in multiple positions.
- Provide specific training in those areas listed on the student employee’s position description.
- Review with student employees the appropriate use of university and office resources; department standard operating procedures, policies, and expectations including but not limited to appropriate dress and behavior.
- Provide direct supervision.
- Encourage students to ask questions.
- Know and communicate with your student employee’s time card approver.
- Monitor that time cards are submitted according to deadlines established by the pay period schedule.
- Offer periodic student employee evaluations.
Student Employee Tips for Success
- Review all pages in the On-Campus Student Employment section of the Career Services website.
- Notify supervisor(s) as soon as possible of necessary work schedule changes. Projects and examinations sometimes necessitate adjustments.
- Comply with appropriate use of university and office resources; department standard operating procedures, policies, and expectations including but not limited to appropriate dress and behavior.
- Tips for Success on the Job (PDF)
Student Employee Evaluations + Form
Student employees should be evaluated by the student's immediate supervisor at least once a year. The evaluation form should be signed by both the student and the supervisor. A generic evaluation form is provided by Career Services; however, departments may design forms specific to their students' positions.
Student Employment Evaluation Form (PDF)
Separation, Termination & Grievance Procedures
For details, visit On-Campus Student Employment: Separate, Terminate, Verify
Information related to On-Campus Student Employment includes Job Postings & Student Eligibility, Hiring Process, While on the Job, and Separate, Terminate, Verify Student Employment.
