While on the Job
On this page:
- How many hours each week a student employee may work (in all jobs combined)
- Calculate Work-Study Student Hours & Other Wage Considerations
- Student Web Time Entry of Hours, Payroll Schedule, Direct Deposit, Pay Stubs
- Break and Meal Times
- Safety
- Military Service
- Jury Duty
- Drug and Alcohol Policy
- Supervisor Tips for Success
- Student Employee Tips for Success
- Student Employee Evaluations + Form
- Separation, Termination & Grievance Procedures
Limits on Maximum Working Hours per Week (in All Jobs Combined)
General information affecting all student employees
Additional details for domestic student employees
Additional details for international student employees (F1 / J1)
General information affecting all student employees:
Before working any hours, the student employee must first be confirmed by Career Services as an employee. Employment confirmation arrives via email to the student and the timecard approver.
There are upper limits on the total number of hours a student employee may work each week.
- Hours worked each week are calculated by combining all reported and approved hours for that week, for all student employment positions combined.
- The upper limit applies to hours worked each week, not the total hours worked in the two-week pay period.
- Upper limits on total work hours per week vary by a combination of the student employee’s international or domestic student status, the number of their registered credit hours for the semester, and the work period in which the hours occur. Refer to the detailed information on this page for domestic students and international students.
- If a student is employed in more than one position, then the student employee and all supervisors must continuously work together to create a weekly schedule, for all positions combined, so that the student employee's combined work hours do not result in violations.
- Student employees should start their electronic time sheet(s) at the beginning of each week and update the timesheet(s) at the end of each work shift, to maintain an accurate, ongoing total of hours worked.
- Supervisors may ask to review all of the student employee’s electronic timesheets, to check the accumulating total hours each week, for all positions combined.
- Electronic timesheet running totals are accurate only if the student updates each timesheet, for each position, at the end of each work shift.
- After each student employment biweekly pay period end date, the payroll system automatically totals all hours reported, from all positions combined, for each week worked.
- Each week is automatically reviewed for a violation of the limit on work hours per week, as applicable for that student employee.
- Emails containing a violation notice are automatically sent to the student employee, the designated time card approver and the business manager.
- Each violation notice is the student’s and supervisor’s opportunity to implement corrective actions to prevent future violations.
- Each violation is recorded on the student employee record and follows the employee if they move to additional or subsequent positions.
- Repeated violations lead to termination from all student employment positions, as indicated in the following tables.
Additional details for domestic student employees
| Student employee group | Hour per week limits during different work periods | |
|---|---|---|
Domestic student |
Before working any hours, the student employee must first be confirmed by Career Services as an employee. Employment confirmation arrives via email to the student and the timecard approver. Hours per week are calculated from all student employment positions combined. A violation notice is the student’s and supervisor’s opportunity to implement corrective actions to prevent future violations. After a third violation of upper limit on work hours per week, domestic students will be terminated from all student employment positions. During Fall and Spring Semesters, including Exam Week (A; B; C; A+B or other combination):
During Spring Break Week work period:
During Summer Semester, including Exam Week (A; B; C; A+B or other combination):
During University Break work periods, between semesters:
|
Additional details for international student employees
| Student employee group | Hour per week limits during different work periods |
|---|---|
International Student (F1 / J1) |
Before working any hours, the student employee must first be confirmed by Career Services as an employee. Employment confirmation arrives via email to the student and the timecard approver. Hours per week are calculated from all student employment positions combined. After the first violation of upper limit on work hours per week, international students will be terminated from all student employment positions.
After a second violation, international students will be terminated from all student employment positions. During Fall and Spring Semesters, including Exam Week (A; B; C; A+B or other combination):
During Spring Break Week work period:
During Summer Semester, including Exam Week (A; B; C; A+B or other combination):
During University Break work periods, between semesters:
During a Non-Traditional (non-Summer) Official Break approved by UCIE:
|
Calculate Work-Study Student Hours & Other Wage Considerations
A pay period spans two weeks. There are 18 pay periods in fall and spring semesters combined and 26 pay periods in fall, spring, and summer semesters combined (including all breaks).
To avoid exceeding a student's available work-study amount, complete the following calculation for the maximum number of hours per pay period that the student can work:
- Total work-study award/pay rate/pay periods expected to work = hours the student can work in one pay period.
- Example with current Ohio Minimum Wage, valid before 12/24/2022: $4,000 award / $9.30 per hour /18 pay periods = 23.89 hours each biweekly pay period (11.94 hours per week).
- Example with Ohio Minimum Wage increase, effective 12/24/2022: $4,000 award / $10.10 per hour /18 pay periods = 22 hours each biweekly pay period (11 hours per week).
- There are limits on work hours! Review how many hours each week student employees may work.
Supervisors: How to Calculate Summer Student Wages, including OPERS
How to calculate, for each student, the number of student wages needed:
- For students with half-time (part-time) credit hours (a minimum of six undergraduate; three graduate): rate of pay X number of hours X number of summer weeks
- For students with less than half-time (part-time) credit hours (fewer than six undergraduate; three graduate): rate of pay X number of hours X number of summer weeks X OPERS benefit rate
Sick, Vacation, Holiday Pay, and Unemployment Compensation
Student employees are not entitled to sick, vacation, or holiday pay. If a student works on a holiday, the student will receive the usual hourly rate for all hours worked. According to Ohio Revised Code 4141, student employment is not considered employment for the purposes of unemployment compensation eligibility.
Assigning Job Class and Pay Rate
Supervisors assign Job Class and Pay Rate to the position description when it is created, prior to posting the job in Handshake and hiring a student. On Campus Supervisors: refer to How to Post On-Campus Student Employment Jobs (PDF).
Hourly wage for a student employment position must comply with Student Employment Job Classes and Pay Ranges.
Student Web Time Entry of Hours, Payroll Schedule, Direct Deposit, Pay Stubs
Student Time Entry for Hours Worked
Electronic time sheets are completed and submitted online in WINGS Express. The payroll department requires all student employees to use online time entry.
It is recommended that student employees enter their hours each day, as the hours are worked.
For each pay period, the Pay Period End Date is the date by which web time entry of hours must be completed.
Pay periods begin on Saturday and end on Friday, according to the Pay Period Schedule (log in with CAMPUS username and password).
Self-Service Videos: Time Sheet/Leave Reporting
Pay Period Start and End, Pay Schedule
Students are paid bi-weekly.
The pay period schedule may be altered due to holidays, closures, or other circumstances, as needed.Updates are posted to the online pay period schedule. Check frequently.
Pay Period Schedule (log in with CAMPUS username and password)
Direct Deposit and Pay Stubs
Per University Policy 9180.1.1, students are required to turn in a completed Direct Deposit Form when they are initially hired. The Payroll Department will contact the student employee directly with any issues. Contact the Payroll Department directly by emailing payroll@wright.edu with any questions and / or concerns regarding your pay.
Pay remittance advice - pay stubs - are available online in WINGS Express > Employee Tab > Pay Information. Students can obtain help accessing this site from the CaTS Help Desk at 937-775-4827 or helpdesk@wright.edu
Break and Meal Times
A student scheduled to work a four-hour to six-hour shift should get a 15-minute paid break per shift.
A student scheduled to work more than six continuous hours but less than seven continuous hours is entitled to one 15-minutes paid break and a 30-minute unpaid meal break.
A student scheduled to work over seven continuous hours is entitled to two 15-minute paid breaks and a 30-minute unpaid meal break.
Breaks are scheduled by the supervisor to maintain efficiency of the work unit. Breaks must be preceded and followed by work and should not be used to cover a student's late arrival or early departure. Time designated for rest periods cannot be accumulated. In some instances, by agreement, supervisors may permit student employees to combine their paid breaks with their unpaid lunch periods. This practice is acceptable as long as it does not interfere with efficiency or result in fatigue for individuals whose work is excessively strenuous, dirty, dusty, hot, or cold. When these conditions exist, a break is essential.
When using Web time entry, students are required to enter a work beginning time and a work ending time (time in and time out). A student taking a paid break should not 'time out.' Students must 'time out' for any unpaid breaks in their work schedule.
Safety
The employing department is responsible for providing student employees with the safety training necessary to ensure that the employee is able to perform the job in a safe manner. Supervisors and student employees are responsible for referring to the University Policy and the website for the Department of Environmental Health and Safety, to become familiar with safety policies. All required personal protective equipment must be provided to the student employee by the employer.
- University Policy 13301.3: Environmental Health and Safety: Responsibilities
- Environmental Health and Safety: Training Questionnaire
- Environmental Health and Safety: Training Courses and Instructions
- University Policy 13275: Reporting Injuries and Illnesses
Military Service
Student employees who are members of the Ohio National Guard, or any other reserve component of the United States Armed Forces, or who are involuntarily ordered to extended U.S. military service shall be granted leave without pay. The student employee is required to submit to their supervisor a copy of military orders or another statement in writing from the appropriate military authority in evidence of the call for training or duty. The student employee shall be returned to their former position upon re-registration as a student.
Jury Duty
A student employee may be summoned for jury duty or to serve as a witness. Time spent by a student employee for jury duty or serving as a witness will be treated as an excused absence without pay.
Drug and Alcohol Policy
Review University Policy 8240: Drug-Free Workplace
Supervisor Tips for Success
- Review all pages in the On-Campus Student Employment section of the Career Services website.
- Set up a student employee work schedule in writing. Comply with limits on maximum work hours (in all jobs combined). Coordinate with other supervisors if the student is employed in multiple positions.
- Provide specific training in those areas listed on the student employee’s position description.
- Review with student employees the appropriate use of university and office resources; department standard operating procedures, policies, and expectations, including but not limited to appropriate dress and behavior.
- Provide direct supervision.
- Encourage students to ask questions.
- Know and communicate with your student employee’s time card approver.
- Monitor that time cards are submitted according to deadlines established by the pay period schedule.
- Offer periodic student employee evaluations.
Student Employee Tips for Success
- Review all pages in the On-Campus Student Employment section of the Career Services website.
- Notify supervisor(s) as soon as possible of necessary work schedule changes. Projects and examinations sometimes necessitate adjustments.
- Comply with appropriate use of university and office resources; department standard operating procedures, policies, and expectations including but not limited to appropriate dress and behavior.
- Tips for Success on the Job (PDF)
Past Honorees for Student Employee of the Year
Judy Cronenwett
Nominations submitted by David Bringhurst, Director, Academic Support and Jill Tussing, Program Director for the University Writing Center.
Teresa Rapking
Nominated submitted by Nita Teeters, Assistant Registrar
Quoting one office staff member about this year’s Student Employee of the Year, Teresa Rapking, “Her commitment to our office shows in the work she does.”
Olivia Kriel
Nominated by Liz Wiesman, Wright State Research Institute (WSRI).
Nathan Northern
Nomination submitted by Kirby Underwood, Chemistry Department.
Justin Myers
Nomination submitted by Dr. Silvia Newell, Earth and Environmental Sciences.
Adrian Hill (Also State of Ohio Student Employee of the Year)
Nomination submitted by Amanda Watkins, Veteran and Military Center.
Benjamin Clouse
Nomination summited by Alaine Dunn, Emergency Medicine Department.
Kristopher Hyde (Also State of Ohio Student Employee of the Year)
Nominated by Dennis J. Hance, Mechanical Engineering Program.
Ashley Leasure (Also State of Ohio Student Employee of the Year)
Nominated by her supervisor, Dr. Hank Dahlman, Professor of Music, Director - Choral Studies, Director- CELIA (Collaborative Education, Leadership, and Innovation in the Arts).
Matthew Porter
Nnominated by his supervisor Marcia Wendeln, Department of Biological Sciences, College of Science and Mathematics.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Brendan Greaney
Nominated by Jean Denney, Assistant Director of Disability Services.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Nicole Kahle
Nominated by Jacqueline Neal, Director of Biology and Pre-Health programs.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Melissa D. Steinke (Also State of Ohio Student Employee of the Year)
Nominated by her supervisor, Judy Brewer, a faculty member in Education and Human Services at the Lake Campus.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Scott Dehart
Nominated by Dr. David Lee Garrison.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Amanda Smith (Also State of Ohio Student Employee of the Year)
Nnominated by her supervisor, David Jones.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Megan Watts
Nominated by Steve Farrell.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Student Employee Evaluations + Form
Student employees should be evaluated by the student's immediate supervisor at least once a year. The evaluation form should be signed by both the student and the supervisor. A generic evaluation form is provided by Career Services; however, departments may design forms specific to their students' positions.
Student Employment Evaluation Form (PDF)
Separation, Termination & Grievance Procedures
For details, visit On-Campus Student Employment: Separate, Terminate, Verify
Information related to On-Campus Student Employment includes Job Postings & Student Eligibility, Hiring Process, While on the Job, and Separate, Terminate, Verify Student Employment.
