While on the Job
On this page:
- Limits on Maximum Working Hours per Week (in all jobs combined)
- Calculate Work-Study Student Hours & Other Wage Considerations
- Student Web Time Entry of Hours, Payroll Schedule, Direct Deposit, Pay Stubs
- Break and Meal Times
- Safety
- Military Service
- Jury Duty
- Drug and Alcohol Policy
- Supervisor Tips for Success
- Student Employee Tips for Success
- Student Employee Evaluations + Form
- Separation, Termination & Grievance Procedures
Limits on Maximum Working Hours per Week (in All Jobs Combined)
To work, student must be eligible for student employment and, after hiring process, be confirmed by Career Services as an employee.
If a student works more than one Student Employment position, then the total number of combined hours for all positions in a single week must not exceed the total allowable maximum working hours.
Limits on Weekly Student Employment Work Schedule for Domestic Students
Domestic students may work a maximum of 28 hours per week in all student employment jobs combined.
- When a student works more than the maximum working hours in a single week, a notice of the violation plus a termination warning is sent via email.
- Upon notice of the first violation, the student employee and all of the student employee's supervisors should develop a plan to avoid future violations.
- A record of each violation remains on the student employment record and travels with the record if the student employee changes positions.
- In the event of a third violation, the employment will be automatically terminated, for all positions.
Limits on Weekly Student Employment Work Schedule for International Students
International students may work a maximum of 20 hours a week in all student employment jobs combined, during the weeks of an academic semester, including exam week.
- International students who are registered as full-time (12 or more undergraduate; 6 or more graduate credit hours) may never exceed 20 hours per week, at any time, per immigration regulations [8 C.F.R. § 214.2(f) (9) (i)].
- International students who exceed the maximum allowable work hours per week, will be terminated immediately from all student employment positions and will remain terminated during a suspension period or terminated permanently, based on University Center for International Education (UCIE) determination.
Exception to Limits for International Student Maximum Work Hours
- if they are pre-registered for the required hours for the upcoming semester immediately following their break, international students may work 28 hours a week during their international student break and during certain dates during the Academic semester break (as it occurs in the Summer, Fall or Spring Semester)
- Supervisors: Contact Career Services in advance to learn applicable dates. The allowable dates are determined by payroll schedule in combination with Academic semester break, and not solely by the the Academic calendar.
- International students are allowed to take their official international student academic semester break during any semester (does not have to be summer).
- This official break must be approved by the University Center of International Education (UCIE).
- Then, to be eligible for student employment, the student must bring to Career Services the F1 or J1 reduction course load certification given to them by UCIE.
|
Student Type |
During Fall and Spring Semesters |
During Exam Week for Fall and Spring Semesters |
During Spring Break Week work period. |
During Summer Semester (A, B, A+B, or C) |
During University Break (between semesters) work periods Applicable dates = only weeks in which the pay week end date (a Friday) is not within the defined semester dates. Questions ? Email career_services@wright.edu |
During a Non-Traditional (non-Summer) Official Break approved by UCIE for International Students |
|---|---|---|---|---|---|---|
| Domestic Students |
No more than 28 hours per week total, from combined hours for all student employment jobs.
|
No more than 28 hours per week total, from combined hours for all student employment jobs.
|
No more than 28 hours per week total, from combined hours for all student employment jobs.
|
If registered at least half-time for summer semester, no more than 28 hours per week total, from combined hours for all student employment jobs. If neither registered for summer nor pre-registered for fall, not eligible to work.
|
If pre-registered for the following semester, then no more than 28 hours per week total, from combined hours in all on-campus jobs. If not pre-registered for the following semester, not eligible to work. |
Not applicable to domestic students. |
|
International Students (F1 / J1) |
If registered full-time for semester credit hours, then work hours per week limit is no more than 20 hours per week total, from combined hours for all student employment jobs |
If registered full-time for semester credit hours, then work hours per week limit is no more than 20 hours per week total, from combined hours for all student employment jobs |
If registered full-time for spring semester credit hours, no more than 28 hours total, in combined hours for all student employment jobs If registered half-time for spring semester credit hours,then no more than 28 hours total, in combined hours for all student employment jobs |
If registered full-time for summer semester credit hours, then no more than 20 total, in combined hours for all student employment jobs. If registered for at least half-time but less than full-time summer semester credit hours, then no more than 28 hours per week total, in combined hours for all student employment jobs. If registered for 0 (zero) summer semester credit hours and pre-registered for at least half-time for fall semester credit hours, then no more than 28 hours total, in combined hours for all student employment jobs |
If pre-registered at least half-time for the following semester, then no more than 28 per week total, in combined hours for all student employment jobs. If not pre-registered for the following semester, not eligible to work. |
If pre-registered at least half-time for the following semester, then no more than 28 per week total, in combined hours for all student employment jobs.
This official break must be approved by the University Center of International Education (UCIE). Before beginning work during this break, student must bring to Career Services the F1 or J1 reduced course load certification given to them by UCIE, and wait for confirmation before beginning any work hours. |
Calculate Work-Study Student Hours & Other Wage Considerations
A pay period spans two weeks. There are 18 pay periods in fall and spring semesters combined and 26 pay periods in fall, spring, and summer semesters combined (including all breaks).
To avoid exceeding a student's available work-study amount, complete the following calculation for the maximum number of hours per pay period that the student can work:
- Total work-study award/pay rate/pay periods expected to work = hours the student can work in one pay period.
- Example with current Ohio Minimum Wage, valid before 12/24/2022: $4,000 award / $9.30 per hour /18 pay periods = 23.89 hours each biweekly pay period (11.94 hours per week).
- Example with Ohio Minimum Wage increase, effective 12/24/2022: $4,000 award / $10.10 per hour /18 pay periods = 22 hours each biweekly pay period (11 hours per week).
- Hours worked per week are limited to the student employment maximum working hours per week (in all jobs combined).
Supervisors: How to Calculate Summer Student Wages, including OPERS
How to calculate, for each student, the number of student wages needed:
- For students with half-time (part-time) credit hours (a minimum of six undergraduate; three graduate): rate of pay X number of hours X number of summer weeks
- For students with less than half-time (part-time) credit hours (fewer than six undergraduate; three graduate): rate of pay X number of hours X number of summer weeks X OPERS benefit rate
Sick, Vacation, Holiday Pay, and Unemployment Compensation
Student employees are not entitled to sick, vacation, or holiday pay. If a student works on a holiday, the student will receive the usual hourly rate for all hours worked. According to Ohio Revised Code 4141, student employment is not considered employment for the purposes of unemployment compensation eligibility.
Assigning Job Class and Pay Rate
Supervisors assign Job Class and Pay Rate to the position description when it is created, prior to posting the job in Handshake and hiring a student. On Campus Supervisors: refer to How to Post On-Campus Student Employment Jobs (PDF).
Hourly wage for a student employment position must comply with Student Employment Job Classes and Pay Ranges.
Student Web Time Entry of Hours, Payroll Schedule, Direct Deposit, Pay Stubs
Student Time Entry for Hours Worked
Electronic time sheets are completed and submitted online in WINGS Express. The payroll department requires all student employees to use online time entry.
It is recommended that student employees enter their hours each day, as the hours are worked.
For each pay period, the Pay Period End Date is the date by which web time entry of hours must be completed.
Pay periods begin on Saturday and end on Friday, according to the Pay Period Schedule (log in with CAMPUS username and password).
Self-Service Videos: Time Sheet/Leave Reporting
Pay Period Start and End, Pay Schedule
Students are paid bi-weekly.
The pay period schedule may be altered due to holidays, closures, or other circumstances, as needed.Updates are posted to the online pay period schedule. Check frequently.
Pay Period Schedule (log in with CAMPUS username and password)
Direct Deposit and Pay Stubs
Per University Policy 9180.1.1, students are required to turn in a completed Direct Deposit Form when they are initially hired. The Payroll Department will contact the student employee directly with any issues. Contact the Payroll Department directly by emailing payroll@wright.edu with any questions and / or concerns regarding your pay.
Pay remittance advice - pay stubs - are available online in WINGS Express > Employee Tab > Pay Information. Students can obtain help accessing this site from the CaTS Help Desk at 937-775-4827 or helpdesk@wright.edu
Break and Meal Times
A student scheduled to work a four-hour to six-hour shift should get a 15-minute paid break per shift.
A student scheduled to work more than six continuous hours but less than seven continuous hours is entitled to one 15-minutes paid break and a 30-minute unpaid meal break.
A student scheduled to work over seven continuous hours is entitled to two 15-minute paid breaks and a 30-minute unpaid meal break.
Breaks are scheduled by the supervisor to maintain efficiency of the work unit. Breaks must be preceded and followed by work and should not be used to cover a student's late arrival or early departure. Time designated for rest periods cannot be accumulated. In some instances, by agreement, supervisors may permit student employees to combine their paid breaks with their unpaid lunch periods. This practice is acceptable as long as it does not interfere with efficiency or result in fatigue for individuals whose work is excessively strenuous, dirty, dusty, hot, or cold. When these conditions exist, a break is essential.
When using Web time entry, students are required to enter a work beginning time and a work ending time (time in and time out). A student taking a paid break should not 'time out.' Students must 'time out' for any unpaid breaks in their work schedule.
Safety
The employing department is responsible for providing student employees with the safety training necessary to ensure that the employee is able to perform the job in a safe manner. Supervisors and student employees are responsible for referring to the University Policy and the website for the Department of Environmental Health and Safety, to become familiar with safety policies. All required personal protective equipment must be provided to the student employee by the employer.
- University Policy 13301.3: Environmental Health and Safety: Responsibilities
- Environmental Health and Safety: Training Questionnaire
- Environmental Health and Safety: Training Courses and Instructions
- University Policy 13275: Reporting Injuries and Illnesses
Military Service
Student employees who are members of the Ohio National Guard, or any other reserve component of the United States Armed Forces, or who are involuntarily ordered to extended U.S. military service shall be granted leave without pay. The student employee is required to submit to their supervisor a copy of military orders or another statement in writing from the appropriate military authority in evidence of the call for training or duty. The student employee shall be returned to their former position upon re-registration as a student.
Jury Duty
A student employee may be summoned for jury duty or to serve as a witness. Time spent by a student employee for jury duty or serving as a witness will be treated as an excused absence without pay.
Drug and Alcohol Policy
Review University Policy 8240: Drug-Free Workplace
Supervisor Tips for Success
- Review all pages in the On-Campus Student Employment section of the Career Services website.
- Set up a student employee work schedule in writing. Comply with limits on maximum work hours (in all jobs combined). Coordinate with other supervisors if the student is employed in multiple positions.
- Provide specific training in those areas listed on the student employee’s position description.
- Review with student employees the appropriate use of university and office resources; department standard operating procedures, policies, and expectations, including but not limited to appropriate dress and behavior.
- Provide direct supervision.
- Encourage students to ask questions.
- Know and communicate with your student employee’s time card approver.
- Monitor that time cards are submitted according to deadlines established by the pay period schedule.
- Offer periodic student employee evaluations.
Student Employee Tips for Success
- Review all pages in the On-Campus Student Employment section of the Career Services website.
- Notify supervisor(s) as soon as possible of necessary work schedule changes. Projects and examinations sometimes necessitate adjustments.
- Comply with appropriate use of university and office resources; department standard operating procedures, policies, and expectations including but not limited to appropriate dress and behavior.
- Tips for Success on the Job (PDF)
Past Honorees for Student Employee of the Year
Judy Cronenwett
Nominations submitted by David Bringhurst, Director, Academic Support and Jill Tussing, Program Director for the University Writing Center.
Teresa Rapking
Nominated submitted by Nita Teeters, Assistant Registrar
Quoting one office staff member about this year’s Student Employee of the Year, Teresa Rapking, “Her commitment to our office shows in the work she does.”
Olivia Kriel
Nominated by Liz Wiesman, Wright State Research Institute (WSRI).
Nathan Northern
Nomination submitted by Kirby Underwood, Chemistry Department.
Justin Myers
Nomination submitted by Dr. Silvia Newell, Earth and Environmental Sciences.
Adrian Hill (Also State of Ohio Student Employee of the Year)
Nomination submitted by Amanda Watkins, Veteran and Military Center.
Benjamin Clouse
Nomination summited by Alaine Dunn, Emergency Medicine Department.
Kristopher Hyde (Also State of Ohio Student Employee of the Year)
Nominated by Dennis J. Hance, Mechanical Engineering Program.
Ashley Leasure (Also State of Ohio Student Employee of the Year)
Nominated by her supervisor, Dr. Hank Dahlman, Professor of Music, Director - Choral Studies, Director- CELIA (Collaborative Education, Leadership, and Innovation in the Arts).
Matthew Porter
Nnominated by his supervisor Marcia Wendeln, Department of Biological Sciences, College of Science and Mathematics.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Brendan Greaney
Nominated by Jean Denney, Assistant Director of Disability Services.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Nicole Kahle
Nominated by Jacqueline Neal, Director of Biology and Pre-Health programs.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Melissa D. Steinke (Also State of Ohio Student Employee of the Year)
Nominated by her supervisor, Judy Brewer, a faculty member in Education and Human Services at the Lake Campus.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Scott Dehart
Nominated by Dr. David Lee Garrison.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Amanda Smith (Also State of Ohio Student Employee of the Year)
Nnominated by her supervisor, David Jones.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Megan Watts
Nominated by Steve Farrell.
Exemplifying reliability, quality of work, initiative, professionalism, and uniqueness of contribution.
Student Employee Evaluations + Form
Student employees should be evaluated by the student's immediate supervisor at least once a year. The evaluation form should be signed by both the student and the supervisor. A generic evaluation form is provided by Career Services; however, departments may design forms specific to their students' positions.
Student Employment Evaluation Form (PDF)
Separation, Termination & Grievance Procedures
For details, visit On-Campus Student Employment: Separate, Terminate, Verify
Information related to On-Campus Student Employment includes Job Postings & Student Eligibility, Hiring Process, While on the Job, and Separate, Terminate, Verify Student Employment.
