In this article:
- Service Transition Timeline
- SharePoint Secure File Share to Replace ProofPoint SecureShare
- Discontinuation of ProofPoint Anti-Spam Service
Earlier this year CaTS was notified that ProofPoint’s SecureShare, our current secure file-sharing service, is being deprecated this Summer. With the elimination of SecureShare, ProofPoint’s service offerings were no longer as attractive. As a result, we are migrating away from ProofPoint products in favor of software already in our portfolio.
This migration will consist of several modifications to email processing and the transition to a Microsoft 365-based file-sharing portal. The impact on email processing and file sharing will be minimal.
Service Transition Timeline
- SecureShare is being replaced with Secure File Share on June 20, 2024.
- New Secure File Share opens for beta testing to individual employees on May 6, 2024
- The anti-spam administration portal is being discontinued on June 30, 2024.
- The daily spam digest is being discontinued on June 30th, 2024.
- The external message tag on email will look different as of June 30, 2024.
- The backend Malicious/Spam/Junk email engine is being switched by June 30, 2024.
- A Promotions Folder will be rolled out in phases to help manage ‘graymail’ after June 30, 2024.
SharePoint Secure File Share to Replace ProofPoint SecureShare
With the elimination of ProofPoint SecureShare, Wright State members will now be able to utilize SharePoint's Secure File Share to share sensitive documents with others, both inside and outside of the university.
What is Secure File Share?
Secure File Share is a secure SharePoint site that allows you to securely share files with other people, both inside and outside the university. The files are stored for a temporary amount of time (typically 30 days) and are then deleted from the system. Files are encrypted while they are stored on SharePoint, and also during transfer.
You can access Secure File Share at securefileshare.wright.edu.
Who can use Secure File Share?
At this time, all individual Wright State employees can utilize the new Secure File Share service. You can also request a Library be set up for a Microsoft Group or delegated account by submitting the CaTS Online Communities request.
When will ProofPoint SecureShare go away?
ProofPoint SecueShare will be replaced with SharePoint's Secure File Share on June 20th, 2024. CaTS strongly recommends downloading any files currently stored in SecureShare by June 15th, 2024. Any files stored in SecureShare will be deleted once this service is discontinued on June 20th.
How do I use the new Secure File Share service?
Sharing a File or Folder
- Log in to securefilshare.wright.edu
- Open your Document Library by clicking your name in the menu on the left
- Upload the file(s) or folder(s) into the Document Library by either dragging/dropping them or by clicking 'Upload' at the top of your Library
- Right-click or click the '...' menu to the right of the file or folder name
- Choose Share from the menu, and enter the email address of the person or Group you wish to share your file with
Discontinuation of ProofPoint Anti-Spam Service
In addition to ProofPoint SecureShare being discontinued, the Anti-Spam service will also be discontinued on June 30th, 2024. After this date, you will no longer receive a daily ‘End User Digest’ email from pps@wright.edu.
Important Notes:
- ‘Blocked Senders’ and ‘Safe Senders’ lists in ProofPoint will be deleted once this service is discontinued. To request an extract of your current list(s), please email helpdesk@wright.edu.
- Blocked/safe sender lists saved in the Microsoft Web App, Outlook Client, or other email clients outside of ProofPoint will NOT be deleted.
- After June 30th, existing quarantined emails within ProofPoint will be deleted and spam will be filtered into the ‘Junk Email’ folder.
