CaTS | Information Technology

Microsoft Secure File Share

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About Secure File Share

Secure File Share is a secure file-sharing application that allows you to securely share files with other people, both inside and outside of the university. The files are stored for a temporary amount of time (typically 30 days), and are then deleted from the system. Files are encrypted both while in storage on the system and during transfer.

You can access Secure File Share at

Important Notes

  • Do NOT include any sensitive, private, or confidential information in the file name or message fields of your file share. Only the uploaded file being transmitted between users will be encrypted.
  • Secure File Share should not be used as a permanent storage solution; files will automatically expire and delete after up to 30 days.
  • Secure File Share should only be used for sharing files that contain confidential data. For standard file sharing services, individuals should use Microsoft OneDrive. More information on OneDrive can be found on the OneDrive for Business website.
  • You must log in with your campus "w" username and password.
  • If you are suspicious of a file that comes from Secure File Share, feel free to contact the Help Desk at 937-775-4827 before downloading it.

When is it Appropriate to use Secure File Share?

Secure File Share should only be used for sharing files that contain confidential data. The University Data Classification and Risk Matrix provides more information to help determine the type of restricted data your document may contain, and how best to share/transfer the file to another individual. For standard file sharing services, individuals should use Microsoft OneDrive.

Available To

Faculty, staff

Getting Started

Requesting a Secure File Share Library (Individual Employees)

  1. Log in to
  2. Click 'Request your Secure File Share Library'
  3. Review the Wright State University IT Security Policy, select 'Yes' and hit 'Submit'
  4. Your Secure File Share Library will be automatically set up (this process takes under a minute), and will appear in the 'Files shared with you' menu on the bottom half of the Secure File Share homepage

Sharing a File or Folder

  1. Log in to
  2. Open your Document Library by clicking your name in the menu on the left
  3. Upload the file(s) or folder(s) into the Document Library by either dragging/dropping them or by clicking 'Upload' at the top of your Library
  4. Right-click or click the '...' menu to the right of the file or folder name
  5. Choose Share from the menu, and enter the email address of the person or Group you wish to share your file with. If you wish to share the file with multiple, individual users, enter each individual email address before clicking 'Send'. 

Important Notes:

  • If you request a file, be sure to follow up with the user.  These are classified as spam by many providers because they're asking the user to provide information to an unknown point.
  • Links to anonymous users are valid for 30 days.
  • Files collected in this site can be moved or copied to any other SharePoint site where you have access to do so and permission to store that particular data; just select the files or folders and choose Move or Copy at the top.  There is no requirement to download in between.