CaTS | Information Technology

Reminder: Important Information Regarding Pilot

Thank you for reading this important message about the 3rd and final phase of the CaTS-ITS Resource Alignment and Retention Project outlining the purge of Pilot course data.

Why is this happening?
The CaTS-ITS department worked with the Faculty Senate IT Subcommittee during the March 2022 meeting and shared the need for a retention schedule for Pilot. A retention schedule ensures system security best practices, but it will allow for improved system performance and reduce storage needs.  

When is this happening?
ITS will delete courses that have not been accessed in the last six academic years on Thursday, May 4, 2023. Courses that show no record of access before the date of July 31, 2016, will be purged from Pilot.  ITS is working from a September 2022 database to make the determinations.

Going forward, Pilot course content will be kept for six academic years at a time and ITS will complete an annual purge.

What do I need to do?
Extended time has been given so that faculty and staff can download courses you may want to preserve. Instructions can be found at

ITS will not backup this course data.

Where will I store my courses and who can help?
Courses can be zipped and downloaded to local, network or OneDrive storage.
Please contact the CaTS Help Desk at 937-775-4827 or if you have any questions.

We appreciate your attention to this important message.