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Cisco Webex LTI

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About Webex

Cisco Webex LTI (formerly Webex Education Connector) is an external learning tool integrated in Pilot that is used for conducting classes in a live synchronous virtual classroom, as well as for asynchronous work. This tool can be used to schedule virtual class meetings, promote online group work, and to schedule virtual office hours using Cisco Webex Meetings. Webex is always available from the “Communication“ Navbar drop-down menu in the standard Pilot course template. If you prefer, you can add Webex to one of your Content Modules as an External Learning Tool. However, we recommend you use the “Communication“ Navbar drop-down menu. Either way, below we’ll tell you how to access and set it up.

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What is the easiest way for me and my students to access Webex from my Pilot Course?

From the course Navbar, select Communications and then Webex.

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How do I add Webex LTI to my Pilot course content page?

  1. From you specific module or submodule in Content, select Add Existing Activity.
  2. Search for and select the current Webex LTI link.
  3. Once there, you can use the “Setup” button/link to enable/disable “Meetings”, “Other Recordings”, “Office Hours”, and “Classroom Collaboration”.

For more information visit the “Webex LTI for teachers” help page here.

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How do I set up Webex LTI?

For easier viewing during Setup, we recommend you access Webex from the “Communication“ Navbar drop-down menu of your Pilot course.

In Webex, select “Setup”.

Meetings

In a Pilot course, usually Meetings are used to create recurring lecture sessions delivered online. It is OFF by default. You can turn it ON.

Other Recordings

If enabled, you can import your non-Webex LTI recordings from your Webex cloud recordings available on Webex User Hub and share them in your course.

Office Hours

While you may choose to hold Office Hours in your office, Webex “Office hours” provides you the ability to set up “available days and times” and the students can pick from any available time to “book” their individual time with you. These booked times are automatically scheduled as one-on-one online Webex Meeting sessions – though you don’t have to use them as online meetings. Webex Office Hours span across all of your courses using Webex LTI.

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Classroom Collaboration

The Classroom collaboration feature provides an online space where your students can work together via asynchronous chat messages, schedule their own synchronous group meetings without you, and share files or whiteboards. Additionally, you can set up specific teams and monitor all of their activities.

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Classroom Collaboration Teams

In the Webex App, teams help you keep everything organized by categorizing multiple spaces under a theme. When you open Classroom collaboration for the first time and sign in, you automatically create a team for your course. Everyone that is enrolled in your class gets added to the team and to the team's General space.

In addition to the General space, you can create more spaces in your course for different groups of students.

The classroom collaboration experience inside the LMS has changed in Webex LTI. Select the “Classroom collaboration” tab to open your class team in the Webex App for web. The course's team is opened on web.webex.com. After the first time, you can access your Classroom collaborations teams via the Webex App. (Note: Previously in Webex Education Connector, the course's team was accessed through a widget embedded in a webpage from the LMS or the Webex App.)

Read more about Classroom Collaboration Teams here.

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Preassign Participants to Breakout Sessions

It is possible to preassign participants to breakout sessions. There are three ways to do so and you can use the Webex Help Center Article to learn how.

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Slido - Use Live Polls to gather feedback, take votes, or test knowledge

Polling in Webex can be done using Slido, a built in Webex app that allows you to conduct engaging, interactive polls, quizzes, surveys, Q&A sessions, and more.

Read more about Slido and how it integrates into Webex here.

Create Slido Surveys / Polls to Engage Participants

For instructions on how to create Slido polls to use in your Webex session, click here.

Interaction Tips for Slido

For tips on how to use Slido in your class, click here.

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Use Apps to share and collaborate with student participants

Read more about using apps to collaborate with participants here.

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Share content or your screen

Share your application, camera, files, part of your screen, or even your entire screen with your participants. Learn more about how to do that here.

To share only a portion of your screen, view the Webex content here.

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Cisco Hardware Available in WSU Classrooms

To view the Cisco hardware currently available in Wright State's classrooms, visit the webpage here.

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Your Webex Personal Room / Webex User Hub Outside of Pilot

You have access to your Webex Hub by visiting and using your WSU credentials to sign into wright.webex.com. This page holds both your cloud recordings & sessions scheduled through the Webex LTI in Pilot as well as any additional meetings you’ve scheduled from the hub.

The Webex User hub will include a bar on the left that provides access to your Profile, Settings, Scheduled meetings, and recordings. The remaining area includes, among other things, a link to the space that you can share with others, a list of your upcoming and your completed meetings.

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Best Practices for Using Webex in Your Classroom

Clarify the access procedures for the Course Type. Communicate technology and browser requirements to your students at the beginning of the term. Before a class is scheduled to meet, make sure the students know procedures and basic troubleshooting tips for joining the session. There will be some latency with transcontinental meetings. It is not unreasonable to see a 5 to 6 seconds delay for an attendee overseas.

Best Practices for Secure Meetings

Best practices for great online meetings

Web Browser tips: Completely close your browser before beginning a session. Always use the most up-to-date version of your browser and limit open browser tabs to ones you are using for that session. Chrome is the recommended web browser to use on both Mac & Windows. For the optimal experience, allow your web browser to open or handoff the meeting to the Webex App you have installed.

  • My Webcam does not Work in a Webex Session
    • “Make sure the webcam is plugged in prior to joining the Webex session. Close any programs that are accessing the webcam before joining the Webex session. (Examples: Teams, Instant Messaging software, webcam software, etc)”. Cisco recommends using the Webex App to gain the full capabilities of Webex meetings.

Have a backup plan in case a live class session gets interrupted, and participants cannot immediately get back into it. Communicate this plan, including how you will notify your students and where they are to go BEFORE class sessions begin. Options:

Provide students with information on where to get tech support if they have an issue. If you need Webex support, contact the CaTS Help Desk.

Set clear expectations within your sessions. Do you want students to use profile pictures, have their webcams on, mute their mics, raise their hand before opening their mics, how you expect them to use the chat function, etc.? Note: If the breakout sessions aren't ended when students return to the main meeting, they need to unmute their audio to be heard.

  • Classroom Collaboration Student Meetings: Students should always use the Webex Desktop App when joining to ensure sharing, video and all features work well.

Tips for using Webex LTI in Pilot:

  • Recurring Class Meeting Scheduling:
    • Name the meetings with the course name and term/year so the meeting names are unique to avoid errors. eg. “SPN-1010-02 Fall 2023”
    • Select “Advanced option: Automatic recording: Automatically start recording when the meeting starts” at the bottom when scheduling your recurring class meetings.
    • To delete Individual meetings (if meetings occur on a holiday) from a recurring meeting series, go to Webex User Hub: wright.webex.com.” WARNING: Deleting a meeting which is a part of a recurring meeting series from Pilot will immediately and permanently delete the entire meeting series, including all associated class recordings from within your Pilot courses’ Webex LTI, as well as from your Webex User Hub. This action will also delete the associated analytics for meetings and recordings. According to Cisco, this is by design.
  • Recording:
  • Use “Other Recordings” to import some of your other Webex recordings from all of your other non-Webex LTI recordings located in Webex User Hub.” Turn this on from the “Setup” tab in Webex LTI within your Pilot course.

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WSU's Webex Support Site

Visit the Webex Suite Meeting Platform page for more general information about Webex.

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Download the Latest Webex App

The latest Webex app is available here.

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Important Links

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Computing and Telecommunications Services (CaTS)

Location: 
025 Library Annex
Phone: 
937-775-4827
Toll-free Number: 
1-888-775-4827
Email: 

helpdesk@wright.edu

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