Late Night Programming

Late Night Programming 

Student Involvement and Leadership is committed to creating a safe, social and engaging environment at Wright State. Late Night Programming allows active student organizations to create dynamic, appealing, and signature programs for all their peers to enjoy. 

Five grants of $2,000 are available for the spring semester. Applications open on Wednesday, February 2 at noon and close on Wednesday, February 25 at 5 p.m. 

Application Information 

Applications are available under the finance tab of your organization’s Engage portal. Under the finance tab, select “Create Request” then “Create Budget Request.” Select the Late Night Programming budget process. 

Event Requirements 

• All applicants must provide equal access to their programs without regard to race, color, religion, national origin, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or gender expression. The event must be open to the entire Wright State student body. 
• Applications will not be accepted for organizational operating costs (e.g., costs associated with utilities or supplies unassociated with the event). Grants are only available for programming and special events. 
• Late Night Programming grants are available to active student organizations (RSOs, FSL, and Sport Clubs) only. 
• Event must be free of alcohol and behaviors promoting drug or alcohol consumption. For example, there is not to be an “after-party” to the Late Night event. 
• Events must be free of charge. 
• Events must take place on Wright State’s Dayton Campus. 
• Events must adhere to all university policies and procedures, including but not limited to COVID-19 safety guidelines, room reservation, quiet and courtesy hours, and finance procedures. 
• Late Night Programming is intended to reach as many students as possible; therefore, marketing must begin at least 14 days before the event. An intensive and holistic marketing and publicity plan must be included with the application.  
• Since events are marketed for as many students as possible, Late Night Programming may not have a capacity of fewer than 100 students. 
• Event marketing must include Student Involvement and Leadership as a co-sponsor. 
• Events must include one other co-sponsor besides Student Involvement and Leadership. 
• Events must be planned for Thursday, Friday, or Saturday and must begin no earlier than 8 p.m. and may not end before 10 p.m. 
• Collaborators may only apply for one grant per event. Additionally, the University Activities Board may not be a primary sponsor of an event; however, it may collaborate on a submission. 

Expectations 

• Once the Late Night Programming request is approved, event coordinators should submit their event to Engage within one week. Be sure to list the event as a Late Night Program. Once a confirmation number is assigned to the event request, the event coordinators should schedule a meeting with Courtney Laukitis (courtney.laukitis@wright.edu) to discuss event needs and requirements. 
• Event collaborators should be in constant communication with each other, Student Involvement and Leadership, and Event Services and Youth Programs.  
• Student Involvement and Leadership will assess security needs during the event request process. Please note: the organization(s)’s advisor may be required to attend depending on the risk level assessment. However, it is expected that the organization(s)’s advisor will be engaged and supportive throughout the event planning and implementation process. 
• The Late Night Programming grant is not intended to be the sole funding source for an event. Organizations should explore additional funding opportunities, such as fundraising and corporate partnerships. 
• Events requiring contracts and signed agreements should be processed with Student Involvement and Leadership as soon as possible and at least 30 days in advance. 
• Events should be unique and engaging. Don’t be afraid to challenge the status quo when planning your event request.  
• A budget meeting between event coordinators and Student Involvement and Leadership should occur at least seven days before the event. Funding is granted in an itemized fashion and must be submitted on a post-audit form no later than seven days after the event. 
• Event marketing should commence according to the approved marketing and publicity plan, no less than 14 days before the event. 

Outcomes 

Safe and Engaging 

Late Night Programming is designed to give students a way to safely experience an engaging college atmosphere. Students should be able to have fun without jeopardizing their safety. 

Involvement and Experiences 

Getting involved at Wright State can genuinely change your college experience. Activities and programs by Student Involvement and Leadership are intended to enhance the student experience at Wright State. 

Collaboration and Variety 

Since Late Night Programming is a grant-oriented program, student organizations are provided the opportunity to design programs for their peers to enjoy. This creates the right set of circumstances for meaningful collaborations and a variety of different programs. 

Timeline 

Applications Open	Wednesday, February 2 at noon.
Applications Close	Wednesday, February 25 at 5 p.m.
Applicants notified of decision	TBA
Final payment, receipts, and post-audit due	Seven days after the event