Student Involvement and Leadership

Student Organization Funding

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About Student Organization FundingSOBC – Student Organization Budget Committee

Student Involvement and Leadership designates university funding to the Student Organization Budget Committee (SOBC) to encourage campus engagement through student organizations. Funds provided by the SOBC help foster student engagement opportunities and leadership development at Wright State.


Student Organization Budget Committee (SOBC)

About the committee

SOBC is a university committee comprised of students and an advisor that reviews budget requests and makes recommendations to organizations about the amount of funds Wright State University can allot them each semester. Organizations able to request funds from the SOBC are registered and in good standing with Student Involvement and Leadership and have received a Tier II or III classification.

committee members

Member and Role Organization/Department Affiliation
Doniska Taylor, Chair Graduate Assistant, Student Involvement and Leadership
Dylan Collison General Manager, WWSU 106.9 FM; Office Manager, Student Involvement and Leadership
Sierra Hinton Director of Student Organizations, Student Government Association
Logan Cummings Treasurer, Compassion in Action
Ariana Ellis Director of Inclusive Excellence and Accessibility, Student Government Association
Debbie Lamp, Advisor Associate Director, Student Involvement and Leadership

Funding Opportunities

Year-long Funding

To access the appropriate budget forms, follow the steps below:

1

Navigate to the Organization's Engage Page

The organization's Engage page can be found under "Memberships" on the Engage landing page. Organizations must be in good standing with Student Involvement and Leadership to access their Engage page.

2

Select 'Manage Organization'

The officer or designated member should see "Manage Organization" in the upper-left-hand corner. If this is not visible, the organization's president must grant you access to view management features. Email SIL@wright.edu or call 937-775-5570 to ensure the appropriate member has finance features enabled. The president and treasurer have these features by default.

Manage Student Organization Button

3

Select 'Finance'

On the left-hand side, open the dropdown list and select “Finance.” Click the blue gear.

4

Create Budget Request

In the upper-right-hand corner, click the blue button that says, “Create Request,” and select “Create Budget Request.” Note: there are two separate forms: Tier II and the other for Tier III organizations. Be careful to ensure that the correct form is completed.

Budget Request Dropdown

Once the deadline has passed, the committee members will meet to decide on hearing dates. Watch your Wright State email for further details. SOBC will then meet and decide on the budget requests. The committee will offer recommendations before the end of the spring semester.

Special Funding Opportunities

Student Involvement and Leadership provides an alternate funding source for one-time activities, events, or programs sponsored by registered student organizations that are not otherwise financially supported by the Student Organization Budget Committee (SOBC).


Terms and Definitions

Submission Periods

Budget submission periods vary based on organization type. Tier II organizations submit a semesterly budget, while Tier III (Coordinating Organizations) submit a yearly budget. Tier I organizations are ineligible for university funding. Dates and timelines will be communicated to the president and treasurer via their Wright State email and Engage.

Organization Type Budget Type Submission Period
Tier I Ineligible

Ineligible

Tier II Semesterly Fall Requests: March submission period
Spring and Summer Requests: November submission period
Tier III Yearly March submission period

Budget Hearings

While an organization can ask for as much money as they think they will need, the university may not completely fund all projects and materials. For SOBC to better understand budget requests, the committee will ask that those organizations who request more than $3,000 give a presentation to further explain their events and budget. This is called a hearing. At least one member of SOBC will work with the organization’s leadership to determine a date and time for the hearing. All hearings must be completed before SOBC will start its budget allocation process.

Review and Allocation Process

SOBC will meet after all submissions have been received. The priority will be to review all submissions before the hearings (please see the above paragraph to determine your organization is required to present to SOBC). Once submissions have been reviewed and hearings are over, SOBC will meet over a two-day timeframe to decide all organizations’ budget requests.

If more time is necessary, the committee can decide the next time to meet to continue the work. SOBC reserves the right to make adjustments as needed to align with the university’s allotted budget for student organization funding. SOBC will then provide recommendations to organizations with a semi-approval. If the organization accepts the recommended budget, then the final approval will come from SIL.

For a yearly and fall budget, SIL will allocate funds in August before the academic year. SIL will allot spring and summer budgets before the start of the spring semester. The committee could make adjustments after an organization accepts the recommendation due to changes in the university’s student organization funding budget.


Deadlines for Spring 2023 Funding

All budgets are due on Sunday, November 13, 2022, at 11:59 p.m. on Engage

Organizations may turn their budget in early for review.  For review, budgets must be turned in by noon on Sunday, November 5, 2022.  The budget will be reviewed then the organization may choose to update the budget with the suggested revisions.

Training is mandatory to receive funding for Spring 2023. Every organization must attend at least one training.

In-Person Training

  • October 26, 2022, 2–3 p.m., Medical Sciences 123
  • October 28, 2022, 4–5 p.m, Medical Sciences 123
  • October 31, 2022, 1–2 p.m., Medical Sciences 123
  • November 2, 2022, 2–3 p.m., Medical Sciences 123
  • November 4, 2022, 3–4 p.m., Medical Sciences 123
  • November 8, 2022, 11 a.m.–noon, Medical Sciences 123
  • November 9, 2022, noon–1 p.m., Medical Sciences 123

Virtual Training

Questions? Contact Doniska Taylor at sa1@wright.edu.


Fund Charts

Operational Funds

These funds are intended to assist the organization in day-to-day activities, meetings, development opportunities, and recruitment/marketing. This can also be used for tabling and other recruitment programs. The recommended max column is intended as a guide for the entire academic year.

Budget Category

Budget Pool

Fundable

Non-Fundable

Recommended Max

Advertising

750000

Materials and events used to recruit members, and announce meetings and organizational events including but not limited to t-shirts, banners, posters, flyers, hot cards, ads in The Guardian, newsletters

T-shirts for members only

Uniforms

$200

Dues/subscriptions

750000

Membership dues for the organization in its local, state, national, or international organization; subscriptions needed to operate

Insufficient funds penalties

$1000

Equipment/Facility Rental & A/V

740000

Charges for equipment setup, cleanup, and rental of equipment. Audio-visual (A/V) is included in this.

Charges of non-WSU owned equipment/facilities; expenditures for permanent items which become the property of the organization

$400

Food

740000

Recruitment or marketing events

General meetings, special or recognition dinners for members of the organization, meals when traveling

$100

Membership Awards

750000

Plaques, certificates, and non-monetary prizes for recognition of organization members

Fuel costs or parking fees for organization members

$100

Office Supplies

730000

Stationery, pens/pencils, paperclips, and other consumable items needed to conduct business

Office Equipment (including but not limited to phones, computers, printers, etc.)

$200

Paid Leaders

 

Approved paid positions within the organization

 

 

Travel

740000

Transportation and lodging costs associated with traveling to a membership or leadership retreat, regional or national conference, and/or competition where the purpose of the event aligns with the purpose of the organization; conference registration costs; parking fees or gifts for speakers at organization meetings

Admission tickets for access to museums or other events in associated travel

$1000

Other

 

Organizations may request funds for operating expenses that do not appear on this list if they are not prohibited; a rationale for inclusion will be required

Expenditures designed for the financial gain or profit of the organization or individual

N/A

Programming Funds

These funds are intended to assist your organization in executing a program on- or off-campus. There is a wide range of event or program ideas that could benefit from this fund type. Priority will be given to those events that are open and available to all WSU students. The recommended max column is intended as a guide per program.

Budget Category

Budget Pool

Fundable

Non-Fundable

Recommended Max

Apparel

750000

Costs associated with apparel for the publicizing of a program; Costs associated with apparel for all attendees, participants, or volunteers at a program

General apparel for the organization members, costume purchases; Apparel sold as a fundraiser

$500

Consumable Supplies

730000

Costs associated with consumable supplies not available for free at the university including but not limited to decorations, paper goods, plastic cutlery, flowers, the printing of tickets for a program

Costumes, props, etc.; Tickets purchased for a program; Purchase of a permanent photo booth

$100

Professional Entertainment

710000

DJ, speaker, artist, rental of a licensed copy of the film or other entertainment media, etc.

Rental costs for non-licensed copies of films

$3,000

Disc Jockey

710000

Disc Jockey for entertainment.

 

$300

Equipment/Facility & A/V

740000

Charges for equipment setup, cleanup, and rental of equipment. Audiovisual (A/V) is included in this.

Charges, including rental, of non-WSU owned facilities; Purchase of equipment or electronics

$200

Food & Beverage

740000

Costs associated with providing food and beverage at a program.

Pepsi and Chartwells statement here

$500

Giveaways

750000

Prizes or raffles given to participants during or after the event. Participants who receive a prize must fill out a prize form

Cannot be given to organization members

$1000

Publicity

750000

Costs for publicizing a program with banners, posters, flyers, hot cards, ads in the Guardian, newsletters

 

$100

Travel

750000

Transportation or lodging costs associated with a particular organization event; compensation for the entertainment at events

Events are only for organization members.

Seniors should not be traveling unless they would be staying and contributing to the organization throughout graduate school.

$500


Funding Tiers

The Student Organization Budget Committee prioritizes different sections of budgeting requests submitted by student organizations. Here is how we prioritize each section of your budget!

The tiers show which sections the committee values funding from Tier I being the most important to Tier III being the least important.

Tier One

Tier Two

Tier Three

Paid Leaders

Consumable Supplies

Apparel

Maintenance & Repairs

Food and Beverage

Travel

Equipment/Facility Rental & A/V

Publicity

Dues/Subscriptions

Disc Jockeys

Office Supplies

Miscellaneous

Professional Entertainment

Advertising

 


Expenditure Guidelines

The following are not fundable through SOBC or SFC.

  • SOBC does not fund expenditures designed for the financial gain or profit of the student organization.
  • Support or sponsor ballot initiatives or for any partisan political purposes
  • Support or sponsor political lobbying, including Student Government elections
  • Support religious rites, services, or attempts to convert people to a particular religious fait
  • Provide financial support to off-campus organizations whose principal purposes are political, religious, or ideological in nature.
  • Purchase alcohol or any product that violates university policy.
  • Establish petty cash funds
  • Pay individual membership dues
  • Purchase personal clothing items (T-shirts, jackets, hats, etc.). Exceptions may be made if the request benefits a broad number of WSU students.
  • Pay tuition, general fees, fines, parking passes
  • Reimbursements – DO NOT SPEND YOUR OWN MONEY FIRST
  • State sales tax

Travel

Funding for travel is very limited. If funding is granted, funds for travel will be approved only when members of the organization will:

  • represent the university and thereby enhance the prestige of the university and the organization
  • gain knowledge and experience in accordance with the goals and the purpose of the organization
  • fulfill responsibilities in accordance with the goals and purposes of the organization

Any requests for funds for travel to conferences or workshops must be accompanied by printed materials (most
current) to explain the program. These materials must be printed by the sponsoring local or national organization and
not self-generated by the student group. It is assumed such travel will be funded only for underclassmen. Money will only be granted for food if the meal costs are incorporated in a conference registration fee or as part of a university-wide event. SOBC will only fund travel if a commercial carrier or university vehicle is used. All travel must comply with university guidelines.


Post-Audit Procedures

Tier II Organization Allocations

When a Tier II organization accepts funds from SOBC, the organization also agrees to submit a post-audit towards the end of the semester. Tier III organizations are not required to submit a post-audit. Tier II organizations use university agency (999XXX) funds, whereas Tier III organizations use a university general ledger for accounting purposes.

Suppose you are unsure of your organization’s tier status, email SIL@wright.edu or call 937-775-5570. This audit assists the SIL office in making sure the funds were utilized and in an appropriate manner. SOBC will send out specific dates via email and through Engage.

Post-Audit Form

Please ensure that you follow all instructions on the post-audit form, including all appropriate approvals. Post-audit forms are due for Fall Semester 2022 on December 2 at 5 p.m.

How to Submit an SOBC Post-Audit