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Web Governance
Most web editors using the university's content management system have been transitioned to a governance model for making edits. This means that when an editor saves a page, the changes are sent to the Office of Marketing moderators for approval before going live.
Let's take a look at how this works for you, the editor:
- You make an edit to a page, as trained.
- You choose either Needs Work or Needs Review for the moderation state.
- Scenario 1: You have a page that is a work in progress, and you don't want it to be made live yet. No problem—just change the moderation state to Needs Work. Nobody gets notified, and you can continue making edits as long as you want.
Needs work moderation state. - Scenario 2: You have a page this is ready to go live. Change the moderation state to Needs Review. Note that Needs Review is the default option, so if you need to use Needs Work, you'll have to manually change it to that.
- Scenario 1: You have a page that is a work in progress, and you don't want it to be made live yet. No problem—just change the moderation state to Needs Work. Nobody gets notified, and you can continue making edits as long as you want.
- You explain your changes in the Log Message field and click Save. A helpful log message is one sentence summarizing what was changed. One-word messages like "change" are not helpful but entire paragraphs are overkill.
- Once an hour (but not necessarily on the hour), an email and Microsoft Teams message get sent to the moderation team listing all the pages that were edited and placed in Needs Review status in the past hour. These notifications prompt us to visit the Review Queue, which for all outstanding edits, shows the editor, time, log message, and a side-by-side view of edits.
Example Teams moderation notification.
Example side-by-side review queue.
- A moderator reviews your edit. The moderator may be a Marketing staff member assigned to your college, assigned to that day of the week, or who is familiar with the edit because they're working on a related project. What we look at:
- Proofreading and editing, ensuring adherence with Editorial Style Guide.
- Make sure the page is still structured in a readable and accessible way—appropriate use of headings, descriptive link text and alternative text for images, etc.
- Deciding if we need to edit some other page based on the change you submitted.
If we need to make changes beyond basic proofreading or there is a problem with what you submitted, we'll contact you. Otherwise, it's immediately live.
- After reviewing, the moderator publishes your change, and it is now live to the world. You won't get any automated notification, but if there was a problem we would contact you before publishing.
We strive to publish edits the same business day, or the next day if the edit came late in the afternoon.
Questions
Why make everyone go through governance?
We all need to do more with less and still put out quality service. This layer of review frees your time to work on what you need to, and we can make sure the end product looks professional and is on brand and clear. It also provides the following benefits:
- Helps the Office of Marketing be aware of changes that may need to be made elsewhere on the web, or that may affect a project we're working on but haven't been communicated to us yet.
- Helps the Office of Marketing catch things that could pose a legal concern.
- Lets us review accessibility concerns and best practices for readability and search engines. While it's good for everyone to be aware of these things, we appreciate that they may be an added burden to those who only make edits a few times a year.
What if I need an edit published immediately?
We suggest using the Web Support link, located at the bottom of every Wright State website. Tell us what the page is and that it urgently needs to be published.
Can I still send you edits to make?
Sure; send them using the Web Support link as usual if you aren't comfortable editing pages yourself.
Are there exceptions to governance?
Our goal is to make the review process as low-friction as is possible when adding another layer to the mix. Most days, it only adds a few hours to the page going live. We only grant exceptions in unusual cases where frequent fast-turnaround edits outside our normal operating hours are necessary.
Why was my edit from days ago never published?
The most common cause is that the editor accidentally placed the page into Needs Work, so it never reached our review queue. If you have a page that has gone unacceptably long without being published, please contact Web Support and we will promptly review the page.
What if I have other concerns?
We are open to how to improve this process. Contact Mark Anderson with thoughts.
Financial Aid: A High-level Overview
Financial Aid Terminology
FAFSA is the Free Application for Federal Student Aid. It is the form that families complete to apply for federal grants, loans, and work-study funds to help pay for educational costs. The FAFSA provides an EFC, or Expected Family Contribution, which is an index number that colleges use to determine how much financial aid a student is eligible to receive. The EFC factors in your family’s taxed and untaxed income, and benefits (such as unemployment or Social Security) from two years prior and current assets. We always encourage students to complete the FAFSA, you never know what funding could be available to assist you!
Scholarships are gift aid that is generally based on merit or talent. Scholarships do not need to be repaid. Look for terms renewable and non-renewable. Renewable means they can get the award each year, as long as they remain eligible. Non-renewable scholarships are a one-and-done award.
Grants are gift aid that is based on need, determined by the Free Application for Federal Student Aid (FAFSA). Grants do not need to be repaid.
Loans are contractual agreements that will require the money to be repaid plus interest. Unsubsidized student loans accrue interest while they are in school, which costs the students more. Subsidized student loans do not accrue interest as long as they are in school at least half time and other requirements. Students should carefully review estimated payments, loan deferment options, and other variables to better understand the long-term implications. For more information on loan repayment, visit studentaid.gov.
Work Study is a federal program that allows a student to earn money to pay for college through part-time employment. The student’s wages are partially paid through the government. Students must check the Work Study box on the FAFSA if they are interested in this option. If eligible, the student may search for available work-study jobs to find employment or contact Career Services.
Disbursement is the process of financial aid awards being deposited to student billing accounts.
Refunds are any excess financial aid that is distributed to the student upon the satisfactory completion of all requirements.
Financial Aid Timeline
October 1
Students can begin filing their FAFSA October 1 prior to the start of the academic year. For example, students began filing the 2020–21 FAFSA (based on taxes filed from 2018) for the 2020 Fall Semester in October of 2019. This allows them to apply and complete any additional requirements prior to the student’s bill being due to the university, which is generally a few weeks prior to the start of each term. It also allows students to determine how much it will cost to attend Wright State. If a student doesn’t file a FAFSA before they begin classes, they can always do so if the need arises as long as the academic year isn’t over and they are still enrolled and continue to be enrolled in classes. For example, if a student thinks they will be able to pay out of pocket for Fall 2020, and then an unexpected expense comes along in October 2020, the student can still complete the 2020-2021 FAFSA to be considered for aid.
Mid November
Once a student files a FAFSA, the Department of Education can require Wright State to collect additional documentation to determine the student’s eligibility for financial aid. The Office of Financial Aid begins notifying students mid-November, prior to the start of the academic year of any additional information needed. We do this by sending an email to the student’s Wright State email account, or for new students their Admissions Portal email. Students must check WINGS Express for a list of their outstanding requirements.
February
Once all outstanding requirements are complete, the Office of Financial Aid begins preparing award notices for students in February prior to the start of the academic year. This is because the Department of Education is required to release their Federal Pell and Campus Based Aid amounts by February 1.
We also have deadlines for our direct-from-high-school performance scholarships and the online competitive scholarship application through the foundation. There is also a FAFSA priority filing date to be considered for campus-based aid. These dates are listed on our important dates page.
Preparing for Fall Semester: Wright1 Card Deposit
Students can deposit excess loan monies on their Wright1 Card FA Flex account by going to WINGS Express and selecting the Student and Financial Aid tab, Wright1 Card and Meal Plan Services, Wright1 FA Flex Deposit Using Financial Aid. If this option is not available, deposits from financial aid can be made at RaiderConnect if your account qualifies.
First Day of the Semester
Financial aid disbursement takes place on the first day of the term. Disbursement is the process of your awarded financial aid being applied to your student account.
End of the First Week of Classes
Students with a credit balance (a negative sign before the Amount Due under Current Account Status, e.g., -$15.00) will have a refund issued if all eligibility criteria are met. The Office of the Bursar begins processing refunds two business days after financial aid is disbursed to the student account. Generally, refunds from excess financial aid are sent by direct deposit or a check is mailed to the student by the end of the second week of classes.
Please Note
Dates and processes may vary due to extenuating circumstances, holidays, or other observances. Contact RaiderConnect or consult the following helpful links for current information:
Contact RaiderConnect at RaiderConnect@wright.edu, 937-775-4000, on Twitter at @Raider_Connect, or in person at 130 Student Union during regular service hours when the campus is open.
