Use PDFs only when necessary. When a document must remain a PDF, it should be accessible to all users. Use the Decision Guide to determine whether a PDF is the right format before creating or updating one.
The Essentials
- Use real text (not scanned images)
- Add proper headings and structure
- Include alt text for images
- Ensure good color contrast
- Use meaningful link text
- Set the correct reading order
Before You Publish
- Confirm the document is final
- Run an accessibility check
- Fix any errors you can
- If issues can't be resolved, consider using a webpage instead
Tools to Help
Creating an accessible Word document first often makes it easier to produce an accessible PDF.
- Accessibility Essentials | Wright State Online
- Improve accessibility with the Accessibility Checker | Microsoft Support
- PDF Accessibility Overview | Adobe
Support
Need help making a PDF accessible or converting it to a webpage or form? Submit a request through the Digital Accessibility Request form.