Student Proxy Access
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Student Proxy Access
Under the Family Educational Rights and Privacy Act (FERPA), Wright State University cannot share your student information with anyone—including parents, spouses, or employers—unless you give explicit permission.
You grant that permission using Student Proxy Access in WINGS.
What Counts as Your Student Record?
Your student record may include:
- Academic information
- Billing information
- Financial aid information
What Is Student Proxy Access?
Student Proxy Access allows you to:
- Give selected individuals access to parts of your student record
- Control what they see, how long they have access, and whether they can speak to university personnel on your behalf
Important: Proxy Access is separate from access to online billing and payments. For payments, use Parent/Authorized User – Billing.
Who Can Be a Proxy?
Anyone with a valid email address, including:
- Parents or guardians
- Spouses
- Any other third party you choose
You remain in full control at all times.
How Students Set Up Proxy Access (Step-by-Step)
- Log in to WINGS
- Select Student Academics
- Click Proxy Management
- Click Add New
- Enter your proxy’s information (not yours)
- Define your relationship (e.g., parent, spouse)
- Create a passphrase
- Required if the proxy will speak with Enrollment Services
- Click Email Passphrase to send it to your proxy
- Set start and end dates for access
- Choose which information the proxy can view
- Click Email Authorizations to notify your proxy
You have now completed the steps to authorize proxy access to your student record!
Proxy/Third Party Instructions
Once authorized, the proxy must:
- Open the email titled “New Proxy – activate your account”
- Click the activation link
- Enter the initial password provided
- Create a new password (8–15 alphanumeric characters)
- Log in using their email as the username
- Select the student’s name to view authorized information
Some areas may require selecting a term before viewing content.
If you are looking for information on authorizing a user to view your online billing information and make payments on your behalf, please see the Parent/Authorized User - Billing content on this page.
Parent/Authorized User - Billing
If you wish to authorize a parent, guardian, or other user to view your online student account information (billing statements) and make payments on your behalf, please follow the WINGS instructions below.
- Select Student on the Launchpad
- Under Campus Services, click on Student Account Center – View and Pay Bill
- Select Authorized Users
- Click the Authorized User tab
- Enter the Authorized User's e-mail address and select the items you would like your authorized user to see, click on Continue.
- Check the I Agree box. Click on Continue. Instructional e-mail will be sent to the authorized user.
- Authorized Users can then go to the Enrollment Services Access Your Account page and select View & Pay Bill.
Frequently Asked Questions
Frequently Asked Questions by Students
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Who can set up a Proxy?
Any active student who has been admitted can set up a Proxy.
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What is a passphrase?
It helps verify the identity of the individual calling and requesting information. Be sure to keep the passphrase private between you and your proxy.
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Can multiple Proxies use the same email address?
No. Each proxy must have their own proxy account.
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What offices can disclose authorized information to my Proxy?
Enrollment Services, the Office of Financial Aid, Bursar, and Registrar.
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I am a student and want to see a history of authorizations.
To view your history of authorizations, please follow the steps below.
- Open WINGS in your browser
- Click on Student Academics
- Click on Proxy Management
- Select the pencil icon next to the proxy
- Click on the History tab for a log of authorizations for the selected Proxy
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I am a student and want to see a history of communications sent to my Proxy.
To view your history of communications, please follow the steps below.
- Open Wings in your browser
- Click on Student Academics
- Click on Proxy Management
- Select the pencil icon next to the proxy
- Click on the Communication tab for a log of communications sent to the selected Proxy
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Will my Proxy be notified if I change their authorizations?
No. There is not an automatic e-mail generated when a student changes the authorizations for a proxy. However, you may choose to send a new email notification by clicking on the Email Authorizations icon under the Authorizations tab for the selected Proxy.
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I am a student and my Proxy forgot their passphrase.
Wright State University cannot disclose your passphrase to your Proxy. You may choose to notify your Proxy of the existing passphrase or you may create a new passphrase. Note: Only the student may update the passphrase.
To update or send another email to your Proxy with the passphrase, please follow the steps below.
- Open Wings in your browser
- Click on Student Academics
- Click on Proxy Management
- Select the pencil icon next to the proxy
- Scroll down to the passphrase field, review the current passphrase, and or update the passphrase
- Click on Email Passphrase to send a new email to your Proxy
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I am a student and would like to remove a Proxy's access.
To delete a Proxy, please follow the steps below.
- Open Wings in your browser
- Click on Student Academics
- Click on Proxy Management
- Select the pencil icon next to the proxy
- Scroll down to the start/end date and change the Stop Date to today or an earlier date.
Frequently Asked Questions by Proxies
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Can I use the same email address to be a Proxy for multiple students?
Yes. Proxies are identified by their e-mail address and multiple students can assign access to the same Proxy. Each student authorizing access has control over the type and duration of the access.
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I am a Proxy and I want to view my student's financial aid information using the Student Proxy Access Portal.
Yes, a proxy who has been granted the authorizations for financial aid may have access to view the student's financial aid information.
For other third parties, federal regulations prohibit Wright State University from releasing financial aid information verbally or in hard copy to third parties, even with a student’s express written consent, unless the third party is an organization that will assist the student in applying for and receiving financial assistance at Wright State University. For more details, please visit the Office of Financial Aid's Release of Information Policy.
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I am a Proxy and I want to view my student's Account & Billing information using the Student Proxy Access Portal.
Proxies who have been granted the authorizations can see billing information through the proxy portal. However, only items that have been posted to the student’s bill can be viewed here. The following will not be reflected: memoed financial aid, pending tuition assistance, or other pending transactions.
However, students may set up an Authorized User to view online student account information (billing statements) and make payments on their behalf by following the instructions in the Parent/Authorized User - Billing section of the page.
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I am a Proxy and I want to view my student’s educational information using the Student Proxy Access Portal. What will I have access to view?
Depending on the relationship and authorizations the student assigns to you as the Proxy, you may be able to view the following information:
- Active Registration
- Student Detail Schedule
- Final Grades
- Holds
- Graduation Application
- Academic Transcript
Note: The student may select one or more items in the list above to grant authorization for a Proxy to access. Only those items authorized by the student will be available in the Student Proxy Access Portal or with a passphrase.
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I am a Proxy and I forgot my passphrase.
Contact the student who authorized your Student Proxy Access. Only the student may update the passphrase; they can also have an email sent to you through the student's proxy management portal. Wright State University cannot disclose a student's passphrase.
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I am a Proxy and I forgot my password to the Student Proxy Access Portal.
Go to the Student Proxy Access Portal. Enter your e-mail address and then select ‘Forgot Password’. An email will be sent to the proxy to reset the password.
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I am a Proxy and I need to find the link to log into the Student Proxy Access Portal.
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I am a Proxy, how can I update my authorizations?
As a Proxy, you cannot update your authorizations. Only the student who authorized your Student Proxy Access may update your authorizations.
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Can I use my passphrase to obtain educational information other than what is listed under the Proxy Authorizations?
No, the passphrase allows you to receive only information in the list above if the student has authorized you to have access to it. The passphrase may be used only when contacting Enrollment Servies or the Finanical Aid, Bursar, or Registrar Offices.
