Faculty Membership & Senate Elections

Faculty Membership & Faculty Senate Election Information



Spring 2017 Faculty Senate Election Schedule

Semester Week Date Action
Week 1 Mon, Jan 9th Call for Nominations (Faculty President / Faculty Vice President)
Week 2    
Weeks 3* - 4   Faculty President works with Senate Office and HR to determine the number of seats per college, the number of open seats, and to generate a list of Senate-eligible faculty.
Week 5 Mon, Feb 6th Call for Nominations (Senate)
Week 6    
Week 7* Mon, Feb 20th All nominations due by 5pm (FP/FVP/Senate)
  Tues, Feb 21st Nominees contacted via WSU email
  Fri, Feb 24th  Deadline for nominees to accept Senate nomination; deadline for FP/FVP nominees to submit vita
SPRING BREAK Feb 27th - March 4th Faculty Senate Office prepares ballots
Weeks 8 & 9

 

ELECTIONS
  Mon, March 6th Email announcement with slate of candidates and voting instructions
  Tue, March 7th Qualtrics ballots distributed via WSU email
  Fri, March 17th Voting concludes at 5:00pm
Weeks 10 & 11*   Runoff Elections (if needed), otherwise Executive Committee Elections as needed
Week 12    
Week 13    
Week 14    
Week 15* Mon, April 17th Final Senate meeting

* - denotes Senate meeting


University Faculty

Membership

The University Faculty shall be comprised of persons who hold the following academic ranks within the university:  university professor, professor, associate professor, assistant professor, senior lecturer, lecturer, instructor or clinical assistant professor and clinical instructor in the College of Nursing and Health.

A member of the University Faculty shall be considered fully-affiliated with Wright State University if:

  1. The person is under full-time contract with the university requiring a majority of the member’s professional efforts; and
  2. The contractual obligation to Wright State University has first call on the person’s time and effort; or
  3. The person is on a tenure track or is fully-affiliated as defined by their contract.

A member of the University Faculty who is not covered by Article II, Section 1.A shall be considered partially-affiliated with Wright State University if:

  1. The person’s rank includes an additional modifier such as:  voluntary, adjunct, research, visiting, acting, clinical (except as noted in Article II, Section 1), part-time, fellow; or
  2. The person’s professional activities cannot fulfill the criteria of Article II, Section 1.A., above; or
  3. The person is a member of the School of Medicine or the School of Professional Psychology holding either an institutional faculty or auxiliary faculty designation.

Both fully-affiliated and partially-affiliated members may attend and participate in faculty meetings; however, only fully-affiliated members may vote on issues before the faculty.

In consultation with the Human Resources Department, the Faculty Office shall prepare annually a list of fully-affiliated faculty.  Final authority for determining the nature of the affiliation lies with the University President.

Faculty Senators

Qualifications

Senators shall be fully-affiliated members of the University Faculty; elected from [the following] mutually exclusive constituencies:

  • Raj Soin College of Business
  • College of Education and Human Services
  • College of Engineering and Computer Science
  • College of Liberal Arts
  • College of Nursing and Health
  • College of Science and Mathematics
  • Lake Campus
  • Boonshoft School of Medicine
  • School of Professional Psychology

Senators shall hold the rank of university professor, professor, associate professor, assistant professor, senior lecturer, lecturer, instructor, or clinical assistant professor and clinical instructor in the College of Nursing and Health, A Senator shall have been a fully-affiliated member of the University Faculty, as defined in Article II, Section 1 Membership, for a minimum of two academic years. Chairs, but not deans, assistant deans, or associate deans, are eligible for election to the Faculty Senate.

Executive Committee Eligibility Ruling (3/17/2014)
The committee reviewed the constitutional requirements for fully-affiliated status and Senate eligibility and then made the following rulings:

  • Human Resources full-time designation of 75%+FTE will be used to determine if a faculty member satisfies the full-time requirements of Faculty Constitution Article II Section I.
  • Human Resources reported college designation shall be used to determine constituency membership for the requirements of the Faculty Constitution:
  • In cases where constituency membership isn’t clear, the primary funding organization should be considered as the constituency.
  • The Executive Committee, on a case-by-case basis, will assign University College faculty to an appropriate constituency.
Election of Senators

All elections shall be conducted prior to the last regularly scheduled Faculty Senate meeting of each year following these guidelines:

Third week of Spring Semester

Faculty President determines what Senate seats need to be filled.

Fourth week of Spring Semester

Faculty Office secures the list of eligible faculty from Human Resources.

Fifth week of Spring Semester

Faculty Office contacts eligible faculty, informing them of eligibility and soliciting candidate nominations, including self-nominations.

Seventh week of Spring Semester

Faculty return nominating forms to the Faculty Office, which contacts nominees to secure approval of their candidacy.

Eighth and Ninth week of Spring Semester

Ballots distributed; elections held.

Tenth and Eleventh week of Spring Semester

Time allocated for possible run-offs.

Twelfth week of Spring Semester

Faculty Office announces election results.

Note: There shall be at least one candidate per constituency for each open Senate seat.  If there are not the required number of candidates, the Faculty President will inform the constituency Executive Committee representative there is such a lack, seeking his/her help in securing the minimum number of required candidates.

A plurality of votes is necessary for constituency elections.  Should a tie exist, a run-off election shall be held to determine a winner.

The Faculty Senate shall adopt regulations governing the conduct of elections, the filling of vacancies, and the recall of representatives from constituencies.

The Executive Committee will appoint a replacement for any vacancy.  The replacement must come from the same constituency as the original representative and will serve until the next election.  Runners-up in descending order are contacted for willingness to serve; if no replacements are appointed in this manner, volunteers are sought.

Terms of Office

Senators are elected for two-year terms with approximately one-half of the representatives in each constituency being elected each year.  Prior to each election, the constituencies will be advised by the Faculty Senate Secretary of the number of Senators each constituency is entitled to elect.

Faculty President & Vice President

Qualifications

The Faculty President & Vice President shall be fully-affiliated faculty members of the University Faculty having been granted tenure by the Board of Trustees; or, if in an academic unit where tenure is not policy, otherwise shall have met successfully the probationary requirements; and

Have met the initial probationary requirements for professor or associate professor in the appropriate academic unit, or have met the initial probationary requirements for assistant professor and have been promoted; or

Have seven years of continuous service on the University Faculty

Duties

The Faculty President shall:

  1. Chair special meetings of the University Faculty;
  2. Chair all meetings of the Faculty Senate;
  3. Report to the Faculty Senate and also be the responsible correspondent to the university regarding all decisions made by the Executive Committee;
  4. Be the representative and spokesperson for the University Faculty, and the liaison and coordinator between the faculty and the administration, the committees, the students, and the general faculty;
  5. Attend the meetings of the Board of Trustees Academic Affairs Committee as an ex-officio member and in appropriate capacities on other Board of Trustees’ committees; and shall serve on any other committee or council as directed by the Faculty Senate;
  6. Convene all committee chairs at the beginning of the academic year to review responsibilities and procedures;
  7. Serve as an ex-officio member and meet regularly with the Council of Deans and the President’s Cabinet at the invitation of the President or Provost;
  8. Chair the Executive Committee of the Faculty Senate;
  9. Be responsible for the Faculty Office;
  10. Preside as Grand Marshal of commencement exercises, Freshman Convocation and University Convocation;
  11. Serve as a member and attend meetings of the Ohio Faculty Council and report to the Executive Committee;
  12. Meet regularly with the President and the Provost;
  13. Give the Faculty President Report at the Board of Trustees public meetings.
  14. Chair the Faculty Budget Priority Committee.

The Faculty Vice President shall:

  1. Assume the duties of the Faculty President in his/her absence;
  2. Be a member of the Faculty Senate and the Senate Executive Committee;
  3. Co-chair the Undergraduate Academic Policies Committee;
  4. Serve as Marshal of the Graduate School during commencement exercises (in the event the Faculty Vice President is not available to serve, the Faculty President will designate a Senator holding Graduate Faculty status to serve as Marshal of the Graduate School during commencement exercises);
  5. Attend the meetings of the Board of Trustees Academic Affairs Committee and the Board of Trustees Student Affairs Committee as an ex-officio member and in appropriate capacities on other Board of Trustees’ committees; and shall serve on any other committee or council as directed by the Faculty Senate;
  6. Serve as an ex officio member of the Buildings and Grounds Committee of the Faculty Senate;
  7. Serve as a member and attend meetings of the Ohio Faculty Council and report to the Executive Committee.
Term of Office

The Faculty President & Vice President are elected for a two year term and may serve no more than two such terms consecutively.

Election Procedures

A faculty member can only run for one position (President or Vice President). (per Executive Committee ruling passed January 20, 2015)

The schedule of times for nomination and election process will be specified by the Executive Committee (EC).   These dates include:

  • Initial call for nominations
  • End of nomination period
  • Beginning of election
  • Closing of election

The Office of the Faculty President and the EC will solicit nominations, including self-nominations, for Faculty President via the Faculty Senate Agenda, FacultyLine, and faculty governance e-mail list. The nomination period should extend for at least one month.

At the same time, the Office of the Faculty President and the EC will solicit nominations, including self-nominations, for Faculty Vice-President via the Faculty Senate Agenda, FacultyLine, and faculty governance e-mail list.   The nomination period should extend for at least one month.  

After the close of the nomination period, the Senate Secretary and the Executive Committee will verify the nominees’ eligibility and confirm the slate of nominees. The EC will then set the election dates.  If there are no qualified nominees at this time, a new nomination period will be designated by the EC and nomination procedure will be repeated.

Nominees for Faculty President will be asked to submit a vita and statement of the objectives they wish to achieve as Faculty President.  These documents should be submitted within three days of their notification by the Senate Secretary.  These documents will be supplied to the faculty as part of the election procedure.  Failure to submit a vita by the deadline will result in removal of the nominee’s name from the ballot.

Nominees for Faculty Vice-President will be asked to submit a vita.  This document should be submitted within three days of their notification by the Senate Secretary.  The document will be supplied to the faculty as part of the election procedure.   Failure to submit a vita by the deadline will result in removal of the nominee’s name from the ballot.

Nominees for Faculty President and Faculty Vice-President shall appear on the ballot for these offices as individuals and not as parts of a “ticket.” Ballots will permit one vote per office, not one vote for a pair of nominees.

Electronic ballots shall be distributed to all fully-affiliated faculty members on the date selected by the EC.  Voting shall close at the end of business seven days later, unless the voting closes on a Saturday, Sunday, or holiday in which case voting will be extended to the next business day.

Ballots shall be tabulated via the electronic tabulation methods available through CaTS.

If no candidate receives a majority of the votes, the conditions specified in the Faculty Constitution, Section 3-A-2–c will be applied.

The President of the Faculty shall be responsible for conveying the results of the election within 72 hours of the tabulation of the votes.  Notification shall be given in this order:  the slate of candidates, the Faculty Senate, the University Faculty.

These procedures may be modified in whole or in part by a majority vote in the Faculty Senate.