Faculty Senate Procedures

PROCEDURES FOR VOTES OF CONFIDENCE / NO-CONFIDENCE

(approved by Senate - 10/09/17)

On rare occasions, in the course of university business, the faculty may wish to express or record its opinion regarding their administration. These votes are generally described as votes of confidence/no confidence. A vote of confidence/no confidence is a statement of the sense of the faculty and not a personnel recommendation. The vote is not binding but is reported to the President and/or Provost and to the appropriate vice president; or to the Board of Trustees when the administrator is the President of the university. There are two procedures for calling votes of confidence.

Procedure 1

At any meeting of the Faculty Senate, a Faculty Senator may move to call for a special meeting of the University Faculty for the purpose of holding a vote of confidence in a university-wide administrator.  

Procedure 2

  • A.) Any member(s) of the University Faculty, as defined by the Faculty Constitution, may call for a vote of confidence/no confidence in an administrator at the college level or above by presenting a petition by signature to the Faculty Senate Office. The petition to conduct a vote of confidence/no confidence shall contain a statement of reasons for calling for the vote.  In order for a vote to occur, the petition presented must be signed by at least ten percent (10%) of the full-time faculty members of the college, or comparable body, for which the named administrator is responsible. In cases of academic administrators with university-wide responsibilities who do not have responsibilities for a college, or comparable body,  the petition must be signed by at least the number of University Faculty required to call a special meeting of the University Faculty as stipulated by the Faculty Constitution.
  • B.) Each signatory shall sign a separate copy of the petition so that each person submitting a petition has no knowledge of those who sign before or after them. Only full-time faculty members from the college, or comparable body,  led by the administrator in question, or, in the case of academic administrators with university-wide responsibilities, full-time members of the University Faculty, as appropriate, are eligible to sign a petition.
  • C.) The Faculty Senate Office will verify the signatures, reporting to the Faculty President who will certify that conditions in (Procedure 2.A.) and (Procedure 2.B.) have been met, at which time signatures will be destroyed. The Senate Office will then notify the Parliamentarian and Senate Executive Committee, which, at its next scheduled meeting, will review the petition and coordinate any separate petitions into a single motion. The Executive Committee may, at its discretion, invite the petitioner(s) to facilitate this process. The Senate Executive Committee will then notify the administrator involved, and the faculty governance body most appropriate for that administrator (e.g. the Faculty Senate, or a College steering committee) that a vote of confidence/no confidence has been called for and will be scheduled. A copy of the petition shall be attached to the notification. The administrator involved will be invited to provide a written rebuttal within ten (10) business days of notification.
  • D.) Upon receipt of the rebuttal, or in the absence of a rebuttal, or upon the passage of ten (10) business days following the provision of notification to the administrator and appropriate faculty governance body, the Senate Office shall distribute a ballot containing the full text of the complaint and rebuttal, if any, to all eligible faculty voters in the appropriate constituency. Using the ballot, eligible faculty may vote “confidence” or “no confidence” in the administrator.
  • E.) The vote will be by secret electronic ballot following the normal procedures for a Senate ballot.
  • F.) The ballot will remain open for ten (10) business days from the date of distribution to the eligible faculty.
  • G.) Within five (5) business days after the completion of the balloting, the Faculty Senate Office will present the report of the vote to the University Parliamentarian and the Faculty Senate Executive Committee.
  • H.) The Faculty Senate Office shall provide a written report to the administrator, their immediate supervisor(s) (e.g. Dean, Provost, President, Board of Trustees, Chancellor), the appropriate faculty governance body, and other interested parties as appropriate. The report of the vote shall include
    • the number of faculty who were eligible to vote;
    • the total number of faculty who voted;
    • the total number of faculty who voted confidence in the administrator;
    • the total number of faculty who voted no confidence in the administrator.    
  • I.) A vote of confidence/no confidence may be taken with respect to an administrator no more than once every thirteen (13) months.
  • J.) Regardless of the outcome of the vote, the direct supervisor shall be invited to meet in executive session with the college, or comparable body,  executive committee or the Executive Committee of the Faculty Senate, as appropriate, to discuss the reasons for the vote and the results of the vote. The direct supervisor may request additional information from the appropriate committee.  Furthermore, after meeting with the affected administrator, the direct supervisor shall be invited to inform and, if desired, meet again in executive session with the appropriate faculty governance committee to discuss the results of that meeting.

SPECIAL MEETINGS OF THE UNIVERSITY FACULTY

Special meetings of the University Faculty can be called by the Faculty President to address specific Senate decisions. The Faculty President must call a meeting upon receipt of a petition signed by fifty fully-affiliated members of the University Faculty. A call for a special meeting shall specify the time and objectives thereof, and no business other than that specified in the call shall be transacted at such meeting unless otherwise agreed upon by a two-thirds majority of all present and voting members of the University Faculty. A quorum of one-hundred faculty members must be present for business to be conducted at this meeting.


FACULTY PRESIDENT & VICE PRESIDENT ELECTION PROCEDURES

(approved by Senate - 10/09/17)

  1. The schedule of times for nomination and election process will be specified by the Executive Committee (EC).   These dates include:
    • Initial call for nominations
    • End of nomination period
    • Beginning of election  
    • Closing of election   
  2. The Office of the Faculty President and the EC will solicit nominations, including self-nominations, for Faculty President via the Faculty Senate Agenda, FacultyLine, and faculty governance e-mail list.   The nomination period should extend for at least one month.  
  3. At the same time, the Office of the Faculty President and the EC will solicit nominations, including self-nominations, for Faculty Vice-President via the Faculty Senate Agenda, FacultyLine, and faculty governance e-mail list.   The nomination period should extend for at least one month.   
  4. After the close of the nomination period, the Senate Secretary and the Executive Committee will verify the nominees’ eligibility and confirm the slate of nominees.  The EC will then set the election dates.  If there are no qualified nominees at this time, a new nomination period will be designated by the EC and nomination procedure will be repeated. A nominee cannot seek both the office of President and Vice President, but a candidate for either office may also run at the same time for a Faculty Senate seat.
  5. Nominees for Faculty President will be asked to submit a vita and statement of the objectives they wish to achieve as Faculty President.  These documents should be submitted within three days of their notification by the Senate Secretary.  These documents will be supplied to the faculty as part of the election procedure.  Failure to submit a vita by the deadline will result in removal of the nominee’s name from the ballot.
  6. Nominees for Faculty Vice-President will be asked to submit a vita.  This document should be submitted within three days of their notification by the Senate Secretary.  The document will be supplied to the faculty as part of the election procedure.   Failure to submit a vita by the deadline will result in removal of the nominee’s name from the ballot.  
  7. Nominees for Faculty President and Faculty Vice-President shall appear on the ballot for these offices as individuals and not as parts of a “ticket.”  Ballots will permit one vote per office, not one vote for a pair of nominees.
  8. Electronic ballots shall be distributed to all fully-affiliated faculty members on the date selected by the EC.  Voting shall close at the end of business seven days later, unless the voting closes on a Saturday, Sunday, or holiday in which case voting will be extended to the next business day.  
  9. Ballots shall be tabulated via the electronic tabulation methods available through CaTS.   
  10. If no candidate receives a majority of the votes, the conditions specified in the Faculty Constitution, Section 3-A-2–c will be applied.  
  11. The President of the Faculty shall be responsible for conveying the results of the election within 72 hours of the tabulation of the votes.  Notification shall be given in this order:  the slate of candidates, the Faculty Senate, the University Faculty.
  12. These procedures may be modified in whole or in part by a majority vote in the Faculty Senate.

Faculty President & Vice President Qualifications and Duties can be found on the Faculty Membership and Senate Elections page.


ELECTION OF FACULTY SENATORS

Election of Senators

All elections shall be conducted prior to the last regularly scheduled Faculty Senate meeting of each year following these guidelines:

Third week of Spring Semester

Faculty Office secures the list of eligible faculty from Human Resources.

Fourth week of Spring Semester

Faculty President determines what Senate seats need to be filled

Fifth week of Spring Semester

Faculty Office contacts eligible faculty, informing them of eligibility and soliciting candidate nominations, including self-nominations.

Seventh week of Spring Semester

Faculty return nominating forms to the Faculty Office, which contacts nominees to secure approval of their candidacy.

Eighth and Ninth week of Spring Semester

Ballots distributed; elections held.

Tenth and Eleventh week of Spring Semester

Time allocated for possible run-offs.

Twelfth and Thirteenth week of Spring Semester

Faculty Office announces election results.

There shall be at least one candidate per constituency for each open Senate seat.  If there are not the required number of candidates, the Faculty President will inform the constituency Executive Committee representative there is such a lack, seeking his/her help in securing the minimum number of required candidates.

A plurality of votes is necessary for constituency elections.  Should a tie exist, a run-off election shall be held to determine a winner.

The Faculty Senate shall adopt regulations governing the conduct of elections, the filling of vacancies, and the recall of representatives from constituencies.

The Executive Committee will appoint a replacement for any vacancy.  The replacement must come from the same constituency as the original representative and will serve until the next election.  Runners-up in descending order are contacted for willingness to serve; if no replacements are appointed in this manner, volunteers are sought.

Faculty Senator Qualifications and Duties can be found on the Faculty Membership and Senate Elections page.


FULLY-AFFILIATED CONSTITUTIONAL REQUIREMENTS

(approved by Executive Committee - 03/17/2014)

  1. Human Resources full-time designation of 75%+FTE will be used to determine if a faculty member satisfies the full-time requirements of Faculty Constitution Article II Section 1.
  2. Human Resources reported college designation shall be used to determine constituency membership.
    • In cases where constituency membership isn't clear, the primary funding organization should be considered as the constituency.
    • The Executive Committee, on a case-by-case basis, will assign University College faculty to an appropriate constituency.