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About Cayuse

Cayuse is a web-based software package that is designed to simplify the preparation and electronic submission of proposals and compliance applications. At Wright State, we use Cayuse as the submission portal for proposals encompassing a wide range of Federal, State, and local sponsors. Cayuse is widely used and is in use at institutions such as Miami University and Ohio State University.

Cayuse Login Links

Using the Google Chrome browser is recommended. For questions/comments about Cayuse to the Sponsored Projects Team please send your email to


Frequently Asked Questions

  • How can I access Cayuse?

    You can log into Cayuse using your WSU username (w#). If you are a new employee, student/resident of Wright State and need access to Cayuse, you can submit a request to be added to the system.  If you are not a WSU employee or student/resident but will be involved in a research project affiliated with Wright State, please complete an Account Application

  • How do I submit a COI Disclosure?

    For Annual COI Disclosures, see the instructions here.

    For Proposal-specific COI Disclosure instructions, click here.

  • Can I still access files from RSP Gateway?

    Please contact the corresponding RSP Office (Human Subjects, Animal or Biosafety) for assistance is getting a copy of RSP Gateway submissions.

Cayuse Modules

Fund Finder (GrantForward) - Live

Fund Finder has more than 22,000 funding opportunities worth more than $70 billion, as well as scholarly profiles and calls for papers. With this powerful tool, you can maximize funding, find collaborators, and accelerate research. GrantForward constantly updates its extensive database of sponsors and funding opportunities, allowing thousands of grant opportunities to be gathered from over 9,000 US sponsors. Sign up for GrantForward with your Wright State email to get started.

Proposals (S2S) - Live

The Cayuse Proposals (S2S) module ensures fast, accurate grant proposal submission. 99.99% first-time submission success rate is made possible by 1,500+ real-time error validations. Proposals are submitted faster with pre-populated and auto-fill capabilities. The Copy/Transform feature allows researchers to make use of previously submitted proposals so they do not need to start fresh with every proposal. Collaborations are also easier with subaward import functionality.

Sponsored Projects - Live

Allows the creation of custom routing chains; Tracks events and deadlines; Gives access to proposal and award attachments and budgets.  By responding to questions about sponsors, subcontractors, compliance, export control, and other institution-specific questions, proposal creators cover the required areas of proposal development quickly and effectively.

 Visit the Research and Sponsored Programs Pre Award Training and Events webpage for training dates.

Outside Interests (COI Disclosures) - Live

Today, it’s more important than ever for research staff to complete conflict of interest (COI) disclosures. Failure to disclose risks serious repercussions, from whistleblower reporting and agency investigation, to grant suspension and public mistrust. Cayuse Outside Interests module makes submitting your disclosure quick and easy with its user-friendly interface.

The Research-based disclosure will be used for any new proposal, funded compliance project, or non-exempt Human Subject study.
The Annual disclosure will only be completed during the annual campaign which occurs during January of each year.

Institutional Review Board (IRB) or Cayuse Human Ethics - Live

The Cayuse Institutional Review Board (Cayuse Human Ethics) is an online human subject research application management system used to electronically prepare, submit, and route research studies for IRB approval. All information is stored in the cloud and can be accessed securely from any location, making it simple for researchers/investigators to upload, edit, and submit human subjects research studies. Users receive electronic notifications whenever an action is required on their part, allowing the study to proceed smoothly through each step of the review process from study creation to final approval.

Animal Oversight - In progress

Go live: May 15, 2023.  Shell records are being created for currently active protocols.  Until further notice please continue to use the PDF forms available on the IACUC website.

Hazard Safety - In progress

Go live: May 15, 2023.  A training session will be offered on Thursday, May 18, 2023. Until further notice, please continue to use the PDF documents available on the IBC website

Fund Manager - Begin January 2023

Gain visibility into the entire sponsored project funding portfolio; report on spend-down, encumbered, or accrued expenses; and run projections/what-if scenarios.

Go live: May 2023

Project Effort - Begin February 2023

Meet your commitments to a sponsored project. Comply with federal and institutional effort certification, as well as payroll verification policies.

Go live: May 2023