Clery Act Reporting
On this page:
- What is the Clery Act?
- Clery Act Requirements
- Clery Act Crimes
- Clery Act Geography
- Timely Warnings
- Emergency Notification
- Crime and Campus Safety Notifications
- Reporting Crimes and Other Emergencies
What is the Clery Act?
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information.
Clery Act Requirements
The Clery Act requires colleges and universities that receive federal funding to disseminate a public annual security and fire safety report to employees and students every October 1st. This annual report must include statistics of campus crime for the preceding 3 calendar years, plus details about efforts taken to improve campus safety. This report must also include policy statements regarding (but not limited to) crime reporting, campus facility security and access, law enforcement authority, incidents of alcohol and drug use, and the prevention of/response to sexual assault, domestic or dating violence, and stalking.
Clery Act Crimes
- Criminal homicide (murder, non-negligent manslaughter)
- Sex offenses (rape, fondling, statutory rape, and incest)
- Robbery
- Aggravated assault
- Burglary
- Motor vehicle theft
- Dating violence
- Domestic violence
- Stalking
- Hate crimes
- Arrests & referrals for:
- Drug law violations
- Liquor law violations
- Weapons law violations
Clery Act Geography
The Clery Act geography is comprised of on-campus property, including on-campus resident communities (resident halls and dorms), non-campus property that the university owns or controls, and public property (which is the area immediately adjacent to and accessible from campus, such as streets and sidewalks).
"On-campus" means any building or property owned or controlled by an institution of higher education within the same reasonably contiguous geographic area of the institution and used by the institution in direct support of, or in a manner related to, the institution's educational purposes, including residence halls; and property within the same reasonably contiguous geographic area of the institution that is owned by the institution but controlled by another person is used by students, and supports institutional purposes (such as a food or other retail vendor).
"On-Campus (Residential Community Only)" is a subset of the on-campus category and includes counts of crime statistics that only occur inside an on-campus residential facility.
"Non-campus building or property" means any building or property owned or controlled by a student organization recognized by the institution and any building or property (other than a branch campus) owned or controlled by an institution of higher education that is used in direct support of, or in relation to, the institution's educational purposes, is used by students, and is not within the same reasonably contiguous geographic area of the institution.
"Public property" means all public property that is within the same reasonably contiguous geographic area of the institution, such as a sidewalk, a street, other thoroughfare, or parking facility, and is adjacent to a facility owned or controlled by the institution if the facility is used by the institution in direct support of, or in a manner related to, the institution's educational purposes.
Timely Warnings
When the Wright State Police determine that a Clery Act crime occurring in our Clery jurisdiction represents a serious or continuing threat to students and employees, they will use Wright State Alert and other forms of communication as a vehicle to make timely warnings to the campus community. The purpose of a timely warning is to provide information that will aid in the prevention of similar crimes by enabling people to protect themselves. Timely warnings will be issued as soon as the pertinent information is available. If the Wright State Police determine there is a serious or continuing threat, federal law requires Wright State to issue timely warnings for serious crimes such as murder, robbery, aggravated assault, burglary, motor vehicle theft, rape and certain hate crimes if the crime occurred on campus, on property owned or controlled by the University, or on public property that is immediately adjacent to campus such as streets and sidewalks that border campus.
The Wright State Director of Public Safety or his/her designee will determine on a case-by-case basis whether a timely warning will be issued.
When the Wright State Police determine that a Clery Act crime occurring in our Clery jurisdiction represents a serious or continuing threat to students and employees, they will use Wright State Alert and other forms of communication as a vehicle to make timely warnings to the campus community. The purpose of a timely warning is to provide information that will aid in the prevention of similar crimes by enabling people to protect themselves. Timely warnings will be issued as soon as the pertinent information is available. If the Wright State Police determine there is a serious or continuing threat, federal law requires Wright State to issue timely warnings for serious crimes such as murder, robbery, aggravated assault, burglary,
Emergency Notification
An emergency notification is different than a timely warning or crime alert. Emergency notifications will be issued immediately upon confirmation that any significant emergency or dangerous situation exists that involves an immediate threat to the health or safety of students, employees, guests, or visitors on campus. An emergency notification will be issued via Wright State Alert, digital signage, mass email, and posts to Facebook, Twitter, and/or other forms of communication. Emergency notifications are typically more immediate, shorter, and contain less information than timely warnings due to the fast-evolving nature of emergency situations. Updates or follow-ups to emergency notifications will be given as necessary when information becomes available. In some situations, an emergency notification may also serve as a timely warning, depending on the circumstances and the information available.
Crime and Campus Safety Notifications
| Timely Warning | Emergency Notification | |
|---|---|---|
| Scope | A narrow focus on Clery Act Crimes | Wide focus on any significant emergency or dangerous situation (may include Clery Act Crimes) |
| Why | Triggered by crimes that have already occurred but represent an ongoing threat. Issues a Timely Warning (Wright State Safety Alert) for any Clery Act Crime committed in the Wright State Clery geography that is reported to Public Safety or a local law enforcement agency considered by the Director of Public Safety to represent a continuing threat to the Wright State community. | Triggered by an event that is currently occurring or imminently threatening to campus. The Department of Public Safety initiates the Emergency Notification for any significant emergency or dangerous situation occurring on the campus involving an immediate threat to the health or safety of the Wright State community. |
| Where | Within the Clery Geography | On or near campus |
| When | Issued as soon as pertinent information is available | Initiated immediately upon confirmation that a dangerous situation/emergency exists or threatens the campus community |
| How | By sending a mass email to the campus community | By phone, text, email, website, electronic signage board, social media and audio system |
Note: There may be times, at the discretion of the Director of Public Safety, when a mass email is sent out to the campus community for other crimes or incidents that do not rise to the level of causing a serious or continuing threat to the campus but are still a safety concern.
Reporting Crimes and Other Emergencies
All crimes should be reported immediately to the police. If the incident has occurred on campus, it should be reported to the Wright State Department of Public Safety (Police Department). The Wright State Police Department, 108 Allyn Hall, is accessible Monday through Friday from 8:30 a.m.–4:30 p.m. and the Wright State Public Safety Service Center is accessible 24 hours a day to receive information or provide police services. The Wright State Police Department has primary jurisdiction for all crimes occurring on university property. Criminal activity or emergencies (fire or medical) may be reported by dialing x2111 from any university phone, dialing 937-775-2111, or 9-1-1.
Additionally, crimes can be reported to individuals holding the position of a Campus Security Authority (CSA), members of the Office of the Dean of Students, the Title IX office, and other responsible employees. Crimes reported through these methods will be included in the statistics in our annual report, but no personally identifying information regarding persons involved in the incidents will be included in the annual report or on the crime log. For more detailed information related to reporting, please review the report linked above.
Because of the public records law, Wright State does not have a policy that permits the confidential reporting of crimes for inclusion in the annual crime statistics report. However, information about crime reports will be kept as private as possible and will only be shared on an as-needed basis or as otherwise required by public records law.
