Forms, FAQs, and Links

W2 Form & Explanation

w2-tax-form

Refund

Even if you do not have to file a tax return, you should file to get a refund if box 2 shows federal income tax withheld or if you can take the earned income credit.

Earned Income Credit (EIC)

You may be able to take the EIC for 2013 if:

  • You do not have a qualifying child and you earned less than $13,980 ($19,190 if married filing jointly),
  • You have one qualifying child and you earned less than $36,920 ($42,130 if married filing jointly).
  • You have two qualifying children and you earned less than $41,952 ($47,162 if married filing jointly).  
  • You have three or more qualifying children and you earned less than $45,060 ($50,270 if married filing jointly).  

You cannot take the EIC if your investment income is more than $3,200.

Any EIC that is more than your tax liability is refunded to you, but only if you file a tax return.

Clergy and Religious Workers

If you are not subject to social security and Medicare taxes, see Publication 517, Social Security and Other Information for Members of the Clergy and Religious Workers.

Corrections

If your name, SSN, or address is incorrect, correct Copies B, C and 2 and ask your employer to correct your employment record. Be sure to ask the employer to file Form W-2c, Corrected Wage and Tax Statement, with the Social Security Administration (SSA) to correct any name, SSN, or money amount error reported to the SSA on the Form W-2. If your name and SSN are correct but are not the same as shown on your social security card, you should ask for a new card that displays your correct name at any SSA office or by calling 1-800-772-1213.

Cost of Employer-Sponsored Health Coverage (if such cost is provided by the employer)

The reporting in Box 12 using Code DD, of the cost of employer-sponsored health coverage is for your information only. The amount reported with Code DD is not taxable.

Credit for Excess Taxes

If you had more than one employer in 2011 and more than $4,485.60 in social security and/or Tier I railroad retirement (RRTA) taxes were withheld, you may be able to claim a credit for the excess against your federal income tax. If you had more than one railroad employer and more than $3,088.80 in Tier II RRTA tax was withheld, you may also be able to claim a credit. See your Form 1040 or Form 1040A instructions and Publication 505, Tax Withholding and Estimated Tax.

Box A: Employee's social security number

Box B: Wright State University federal ID number

Box C: Employer's name, address, and zip code

Box D: Control Number. Used to help employer identify individual forms Not required by IRS

E&F: Employee's name and address

Box 1: Federal wages, tips, and other compensation (Gross earnings + group term life insurance in excess of $50,000 – parking – PERS/STRS/ARP – health insurance – flex spending – 403(B)– 457(B) + all other compensation including scholarship and fee remission)

Box 2: Federal income tax withheld

Box 3: Not used

Box 4: Not used

Box 5: Medicare wages (Gross earnings + excess life - health insurance - flex spending)

Box 6: Medicare Tax Withheld

Box 7: Not used

Box 8: Not used

Box 9: Not used

Box 10: Dependent care amounts from flexible spending

Box 11: Not used

Box 12: Code C Taxable cost of group term life insurance in excess of $50,000

Box 12: Code E 403(B)

Box 12: Code G 457(B)

Box 12: Code J Third party sick leave

Box 12: Code P Moving expenses (excludable moving expense reimbursement paid directly to employee)

Box 12: Code T Adoption benefits--must complete Form 8839

Box 12: Code W Employee and employer contributions to HSA, report on Form 8889

Box 12: Code DD Cost of employer-sponsored health coverage. The amount reported with Code DD is not taxable.

Box 13: Checked if retirement plan in effect (should be all WSU employees except students)

Box 14: Information only (Union dues, STRS, OPERS, ARP, health insurance, parking

Box 15: Wright State University state ID number

Box 16: State wages, tips, and other compensation (depending on state law, state wages may differ from federal wages, tips, and other compensation reported in Box 1)

Box 17: State tax withheld

Box 18: Local wages, tips, and other compensation gross earnings + group term life insurance in excess of $50,000 – health insurance - flex spending (second W2 if employee had school district income tax)

Box 19: Local tax withholding (city of employment first, then city live if applicable)

Box 20: Locality name

FAQs

How do I use Web Time entry?

 There is a training section in the WINGS Resource Center as well as help sessions offered by CaTS. Visit the Time Entry section of the WINGS Resource Center to learn more.

How do you record time if the university is closed?

You may utilize Web Time Entry from any computer with web access.

When do I get paid?

Visit our Schedules page to view pay periods, deadlines, and pay dates.

If an employee is scheduled off or called in sick on a snow day, do they received admin pay?

If a person is scheduled off or called in sick, they do not receive admin pay. Administrative pay is designed to make the employee a "whole" shift. This means that if the employee worked 4 hours of an 8 hour shift, that person would receive 4 hours of administrative pay.

An employee would like to know what the actual rate of pay is for 8 hours of work that includes their holiday pay. It appears according to the contract as if they should receive 2x the base rate plus the holiday. Is this true?

For this question concerning union contracts, you will need to contact Emily Hamman in Employee Relations for the specific answers.

With Web Time Entry, do I still need to fill out a Sick Leave/Vacation Request?

Despite the fact that leave time will be entered via Web Time Entry, consistent with Wright Way Policy, employees must still complete Sick Leave/Vacation Request forms for all absences. The supervisory approval process for Sick Leave/Vacation Request forms remains the same.

How does the payroll deduction for a parking permit work? Who is eligible?

The fee for the parking permit is taken out once a month, in 12 equal payroll deductions. Therefore, you must be paid 12 months a year, either monthly or bi-weekly, January 1 to December 31, to eligible.

How will the payroll deduction stop if I leave the university, go on sabbatical, am off on medical leave for an extended period or no longer need a WSU parking permit?

Turn in your parking permit to Parking and Transportation, E138 Student Union. Upon receipt of your parking permit, you will be released from your 12 month contract. Failure to return the parking permit will result in the entire amount remaining to be taken out of your last check.

How do I change my direct deposit banking information?

Submit a Direct Deposit Form. The form may be faxed or delivered to 301D University Hall.