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Participation Roster and FAQ's

In order to comply with federal financial aid regulations, instructors are required to determine if a student has established attendance or participated in each course. This information must be reported each semester prior to the 100 percent refund period using the Participation Roster (WINGS/WINGS Express).

The Participation Roster Guide (PDF) provides instructions to update the roster via three mass update options, save student participation data, and submit the roster.

Frequently Asked Questions

  • Why am I being asked to determine if students have established attendance/participation?

    As part of our responsibility for awarding federal financial aid, Wright State must demonstrate that students begin/establish attendance or complete an academically related activity for each individual course. The university is required to collect this information to be compliant with Federal Title IV requirements on federal aid. This does not mean that the institution has to have an attendance policy or that ongoing attendance taking is required.

  • How is attendance/participation determined?

    For face-to-face, mostly or partially online courses, the establishment of attendance means students must attend/participate in as least one class session or complete an academic related activity as described below.

    For fully online courses, documenting that a student has logged into an online class is not sufficient, by itself, to demonstrate attendance.  Examples of participation in an academically related activity in an online class include:

    • student submission of an academic assignment,
    • student submission of an exam,
    • documented student participation in an interactive tutorial or computer-assisted instruction,
    • a posting by the student showing the student's participation in an online study group that is assigned by the institution,
    • a posting by the student in a discussion forum showing the student's participation in a online discussion about academic matters, and
    • an email from the student or other documentation showing that the student-initiated contact with a faculty member to ask a question about the academic subject studied in the course.
  • What does not constitute participation?
    • Living in institutional housing;
    • Participating in the school’s meal plan;
    • Participating in a student-organized study group;
    • Logging into an online class without active participation; or
    • Participating in academic counseling or advising.
  • Who determines if a student participated in a course?

    The determination of student participation comes from the instructor, not the student.

  • How do I report if a student has never established attendance/participation?

    You should submit a Participation Roster in WINGS Express to report student participation in your classes. You may also request any non-participating/attending students be dropped according to University Policy 3430.  See Administrative Drop for Non-Attendance.

  • When should I report if a student has never established attendance/participation?

    The Participation Roster in WINGS/WINGS Express must be completed and submitted documenting whether a student attended/participated for each course, each semester. The Participation Roster is available for each course during the refund period for the course Part of Term (Full, A, B, X-Flex). 

  • If it is after the 100% refund period, how do I report a student who has never established attendance/participation?

    The Participation Roster should be submitted for each course, each term. It will not be available after the 100% refund period. To request an Administrative Drop please select one of the Administrative Drop options below:

  • What if I administratively drop a student in error?

    Contact the student immediately and direct them to RaiderConnect to re-register. In many cases the student will need your permission to re-register for the class. You may grant permission here: https://www.wright.edu/registrar/resources-for-faculty-and-staff#RegOverrides.

    The re-registration process is described below.

  • If a student drops my class, what do I need to do?

    The university needs to know if the student established attendance in order to determine if a student is eligible to keep a portion of their financial aid. If the student did not establish attendance, instructors can simply mark the student as "no" and the University Registrar will verify if the student has already been dropped or is still enrolled.

  • What if I do not know if the student attended and I have no record of academic activity?

    Indicate the student never attended. According to federal regulations 34 CFR 668.21(c), the student is considered to have not established attendance if the institution is unable to document the student’s attendance.

  • What is the difference between raising a RAPS alert for "Attendance Issues" versus the Participation Roster
    • A RAPS alert for "Attendance Issues" refers to a student who has demonstrated participation in your course by completing an approved assignment or you have marked current if you choose to take attendance. You may choose this alert for the student who is in danger of missing more than the allotted number of absences on your syllabus or has been inactive for many days. Using Attendance Issues does not drop the student from the course. It triggers an alert to a Success Coach to reach out to the student to inquire about their absence. It also sends the student a direct communication that indicates their absence in the course has been noted by you.
       
    • Participation Rosters are utilized to report attendance/participation pertaining to Title IV eligibility to receive Federal Financial Aid. Reporting a student as not having participated (attended) should occur only if a student has NEVER attended or established participation. These are students that have NOT completed any qualifying participation assignments for you and/or have not been marked present on ANY attendance form.

Administrative Registration Actions

Instructors or Departments requiring administrative, non-student initiated registration activity in accordance with University Policy 3430 and course or program restrictions should complete and submit the respective request below. Such actions may not be substituted for registration actions that must be initiated by students. In keeping with FERPA and internal data integrity policies, documents that include UID and student identifying information must not be submitted via email unless password protected.

Administrative Drop for Non-Attendance

For any student who never attended or completed an academic action in accordance with policy, the following options are available by which an Instructor may request our office to administratively drop the student in accordance with University Policy 3430.2:

Department Request (e.g., lack of Pre-Requisite DROP)

Department may choose an option below to request administrative action permitted by policy, such as drop for non-system-enforced pre-requisite. The DocuSign option will function for individual or up to seven multiple students with identical action needed.


Registration Overrides

Students requiring registration overrides may be granted the appropriate permission via WINGS Express or Banner. This allows the student to complete registration without the need for signature(s) on the add/drop registration form.

Overrides via WINGS Express (Primary Instructor)

  • The primary instructor for a course may enter permissions via WINGS Express.
  • The Student UID is required - request from student
  • Permissions requiring college or department approval should be entered by an instructor only when authorized to do so; students should otherwise be directed to contact the appropriate office (e.g., college, department).
  • WINGS Express Override Guide (PDF)

Overrides via Banner (College or Department Personnel)

  • Department/college personnel may enter permissions directly in Banner upon appropriate authorization to do so.
  • Banner Override Guide (PDF)
  • Department/college personnel who need to grant overrides in Banner must have Banner Admin Access.

Important Note about closed class permissions: If a course section has a waitlist, closed class permission should not be granted. Students should register for the waitlist. Once online registration (and, thus, waitlist registration) has ended for the term, instructors/departments may use grant closed class permission so that the student may submit registration form to register via RaiderConnect.


Prerequisite Information for Faculty/Staff

Registration Restrictions and System-Enforced Prerequisites

View the Prerequisite Presentation (PPTX) to learn more.

  • There are two types of prerequisites
    • Department enforced
    • System enforced
  • There are many other types of registration restrictions
  • Registration overrides may be added online to allow students to register
  • Changes to course prerequisites may be requested as follows:
    • To change prerequisite courses, test scores, enrollment restrictions, submit a course proposal in Curriculog
      • If you have submitted a proposal to change a course prerequisite but registration is starting and it has not been approved, send an email to the appropriate Curriculum Committee Chair (UG/GR) and wsu-registrar@wright.edu to request a provisional approval
    • To change prerequisites from department enforced to system enforced (or vice versa), send an email to wsu-registrar@wright.edu

Course Prerequisite Checking Report

Student Resources

Students may be directed to the following resources for guidance


Degree Audit (uAchieve) Advisor Guides

For more information visit Academic Advising


WINGS Express Help Documents


Contacting our Office


Links to Other Sites