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Administrative Drop for Non-Attendance

Establishing Attendance/Participation

Wright State University recognizes that students who regularly attend and actively participate in classes taught in face to face or online format are more likely to succeed; therefore, Wright State expects students to attend classes regularly and punctually and to be prepared for class meetings.

Instructors establish attendance policies and penalties for absences for individual courses; penalties may include lowering of the grade or even failure if the absences exceed those permitted by the instructor. Such policies and penalties should be included in the course syllabus and available to the students at the first class meeting, or the first day of the term for online courses. In accordance with University Policy 3430, students may be administratively dropped by the instructor for failing to establish attendance or complete an academically related activity. An administrative drop should only be used if a student has NEVER attended or established participation. Poor performance is not a condition in which an administrative drop is used.

Frequently Asked Questions

  • Why am I being asked to determine if students have established attendance/participation?

    As part of our responsibility for awarding federal financial aid, Wright State must demonstrate that students begin/establish attendance or complete an academically related activity for each individual course. The university is required to collect this information to be compliant with Federal Title IV requirements on federal aid. This does not mean that the institution has to have an attendance policy or that ongoing attendance taking is required.

  • How is attendance/participation determined?

    For in-person or hybrid courses, students must attend an in-person class or complete an academically related activity as described below.

    For online courses, documenting that a student has logged into an online class is not sufficient, by itself, to demonstrate attendance/participation. You must demonstrate that a student participated in class or was otherwise engaged in an academically related activity. Examples of an academically related activity in an online class include (but are not limited to):

    • student submission of an academic assignment,
    • student submission of an exam,
    • documented student participation in an interactive tutorial or computer-assisted instruction,
    • a posting by the student showing the student’s participation in an online study group that is assigned by the instructor,
    • a posting by the student in a discussion forum showing the student’s participation in an online discussion about academic matters, and
      • an email from the student or other documentation showing that the student-initiated contact with a faculty member to ask a question about the academic subject studied in the course.
  • What does not constitute participation?
    • Living in institutional housing;
    • Participating in the school’s meal plan;
    • Participating in a student-organized study group;
    • Logging into an online class without active participation; or
    • Participating in academic counseling or advising.
  • Who determines if a student participated in a course?

    The determination of student participation comes from the instructor, not the student.

  • How do I report if a student has never established attendance/participation?

    There are multiple ways to report nonattendance. The preferred method is to submit a Progress Report through RAPS. You will receive a progress report email with a link in the email message to access the Progress Report form. The link is customized and opens to your class roster.

  • Are there other mechanisms I can use besides the Progress Report to report if a student has never established attendance/participation?

    You may go to WINGS Express and submit an Anytime alert through RAPS or you may complete an Administrative Drop for Non-Attendance (DocuSign) request.

  • When should I report if a student has never established attendance/participation?

    It is best to report nonattendance before the 100% refund period, otherwise the student will be financially responsible for the tuition. Recommended deadlines for Spring 2021:

    • Full Term – January 22, 2021
    • A Term – January 15, 2021
    • B Term – March 12, 2021
    • X Term – Varies by course dates see Flex Term Refund Calculator.
  • If it is after the 100% refund period, how do I report a student who has never established attendance/participation?

    You may go to WINGS Express and submit an Anytime alert through RAPS  or you may complete an Administrative Drop for Non-Attendance (DocuSign) request.

  • What if I administratively drop a student in error?

    Contact the student immediately and direct them to RaiderConnect to re-register. In many cases the student will need your permission to re-register for the class. You may grant permission here: https://www.wright.edu/registrar/resources-for-faculty-and-staff#RegOverrides.

    The re-registration process is described below.

    • If online registration has not ended for the term (see Academic Calendar), a student may re-register via WINGS Express if there are seats available. If no seat is available, the instructor must give Closed Class permission.
  • If a student drops my class, what do I need to do?

    The university needs to know if the student established attendance in order to determine if a student is eligible to keep a portion of their financial aid. If the student did not establish attendance, instructors can simply mark the student as "no" and the University Registrar will verify if the student has already been dropped or is still enrolled.

  • What if I do not know if the student attended and I have no record of academic activity?

    Indicate the student never attended. According to federal regulations 34 CFR 668.21(c), the student is considered to have not established attendance if the institution is unable to document the student’s attendance.

  • What is the difference between raising an alert for "Attendance Issues" versus "Admin Drop: Never Attended"?
    • "Attendance Issues" refers to a student who has demonstrated participation in your course by completing an approved assignment or you have marked current if you choose to take attendance. You may choose this alert for the student who is in danger of missing more than the allotted number of absences on your syllabus or has been inactive for many days. Using Attendance Issues does not drop the student from the course. It triggers an alert to a Success Coach to reach out to the student to inquire about their absence. It also sends the student a direct communication that indicates their absence in the course has been noted by you.
       
    • "ADMIN DROP: Never Attended" refers to attendance/participation guidelines pertaining to Title IV eligibility to receive Federal Financial Aid. These are students that have NOT completed any qualifying participation assignments for you and/or have not been marked present on ANY attendance form. An administrative drop should only be used if a student has NEVER attended or established participation. Poor performance is not a condition in which an administrative drop is used. Choosing this alert will inform the registrar to remove the student from your course per University Policy 3430: Course Registration, Add, Attendance Drop Policy. It will automatically issue an email to the student informing them that they will be dropped for non-attendance/non-participation.

Prerequisite Information for Faculty/Staff

Registration Restrictions and System-Enforced Prerequisites

View the Prerequisite Presentation (PPTX) to learn more.

  • There are two types of prerequisites
    • Department enforced
    • System enforced
  • There are many other types of registration restrictions
  • Registration overrides may be added online to allow students to register
  • Changes to course prerequisites may be requested as follows:
    • To change prerequisite courses, test scores, enrollment restrictions, submit a course proposal in Curriculog
      • If you have submitted a proposal to change a course prerequisite but registration is starting and it has not been approved, send an email to the appropriate Curriculum Committee Chair (UG/GR) and wsu-registrar@wright.edu to request a provisional approval
    • To change prerequisites from department enforced to system enforced (or vice versa), send an email to wsu-registrar@wright.edu

Student Resources

Students may be directed to the following resources for guidance

Course Prerequisite Checking Report

How to Run a Course Prerequisite Checking Report via COGNOS (DOCX)


Registration Overrides

Students requiring registration overrides may be granted the appropriate permission via WINGS Express or Banner. This allows the student to complete registration without the need for signature(s) on the add/drop registration form.

  • Overrides via WINGS Express (Primary Instructor)

    • The primary instructor for a course may enter permissions via WINGS Express.
    • Permissions requiring college or department approval should be entered by an instructor only when authorized to do so; students should otherwise be directed to contact the appropriate office (e.g., college, department).
    • WINGS Express Override Guide (PDF)
  • Overrides via Banner (College or Department Personnel)

    • Department/college personnel may enter permissions directly in Banner upon appropriate authorization to do so.
    • Banner Override Guide (PDF)
    • Department/college personnel who need to grant overrides in Banner must have Banner Admin Access.

Important Note about closed class permissions: If a course section has a waitlist, closed class permission should not be granted. Students should register for the waitlist. Once online registration (and, thus, waitlist registration) has ended for the term, instructors/departments may use grant closed class permission so that the student may submit registration form to register via RaiderConnect.


Departmental Registration Actions

Administrative registration/drop procedure for departments

Departments or Instructors requiring administrative, non-student initiated registration activity should complete and submit the respective request below.

This procedure does not replace the normal Registration/Drop/Add form (PDF) used to grant department/instructor overrides used by students to drop/add in person at RaiderConnect.

In keeping with FERPA and internal data integrity policies, documents that include UID and student identifying information must not be submitted via email unless password protected.

Instructor Request - Administrative Drop for Non-Attendance

This document is reserved for Instructor request to drop student(s) for Non-Attendance in accordance with University Policy 3430.2

Department Registration Request Forms (e.g., drop for lack of Pre-Requisites)

Department may choose an option below. The DocuSign option will function for individual or up to seven multiple students with identical action needed. The PDF and Excel options are also available if preferred over DocuSign.

 Related Documents


Degree Audit (uAchieve) Advisor Guides

For more information visit Academic Advising


WINGS Express Help Documents


Links to Other Sites