Participation Rosters

It depends. After the participation roster reporting period has closed, the Registrar's Office will drop any student who was reported as not participating in ALL of their courses. These students are completely withdrawn from Wright State. Students who are only reported absent in some of their courses, but not all, are not dropped from any classes. The Registrar's Office will look further into students who are reported from the majority of their classes, but not all, and may reach out to faculty for assistance with this process to determine if a student is active on campus.

As part of our responsibility for awarding federal financial aid, Wright State must demonstrate that students begin/establish attendance or complete an academically related activity for each individual course. A student simply logging into Pilot does not count as attendance/participation.  The university is required to collect this information to be compliant with Federal Title IV requirements on federal aid. This does not mean that the institution has to have an attendance policy or that ongoing attendance taking is required.

For face-to-face, mostly or partially online courses, the establishment of attendance means students must attend/participate in as least one class session or complete an academic related activity as described below.  Documenting that a student has logged into an online class is not sufficient, by itself, to demonstrate attendance. 

For fully online courses, documenting that a student has logged into an online class is not sufficient, by itself, to demonstrate attendance.  Examples of participation in an academically related activity in an online class include:

• student submission of an academic assignment,
• student submission of an exam,
• documented student participation in an interactive tutorial or computer-assisted instruction,
• a posting by the student showing the student's participation in an online study group that is assigned by the institution,
• a posting by the student in a discussion forum showing the student's participation in a online discussion about academic matters, and
• an email from the student or other documentation showing that the student-initiated contact with a faculty member to ask a question about the academic subject studied in the course.

• Living in institutional housing;
• Participating in the school’s meal plan;
• Participating in a student-organized study group;
• Logging into an online class without active participation; or
• Participating in academic counseling or advising.

The determination of student participation comes from the instructor, not the student.  Instructors report participation in WINGS Express.  If the deadline for reporting is missed, an instructor may email the following information to the Office of Financial Aid at ofa@wright.edu: student UID, student full name, course prefix/number/CRN, if the student attended or not.

You should submit a Participation Roster in WINGS Express to report student participation in your classes. 

The Participation Roster in WINGS/WINGS Express must be completed and submitted documenting whether a student attended/participated for each course, each semester.  Early reporting (during the first week of the part of term) is encouraged so that support staff can reach out to students as early as possible.  The reporting deadlines for each part of term can be found on the Academic Calendar.  The Participation Roster is available for each course during the refund period for the course Part of Term (Full, A, B, X-Flex).  Any changes to earlier report can be made in WINGS Express prior to the reporting deadline.

The Participation Roster should be submitted for each course, each term. It will not be available after the 100% refund period. Late reports can be emailed to the Office of Financial Aid at ofa@wright.edu including the following information: student UID, student full name, course prefix/number/CRN, and whether the student attended or not.

To request an Administrative Drop please select one of the Administrative Drop options below:

• Administrative Drop for Non-Attendance (DocuSign) 
• Email to Office of the Registrar with cc: to Student (MUST be sent from your Wright State University Email Account)

Contact the student immediately and direct them to Enrollment Services (RaiderConnect) to re-register. In many cases the student will need your permission to re-register for the class. You may grant permission here: https://www.wright.edu/registrar/resources-for-faculty-and-staff#RegOverrides.

The re-registration process is described below.

• The instructor must give permission to allow the student to re-register. The student must submit a completed Registration/Drop/Add Form along with photo identification to RaiderConnect@wright.edu.

The university needs to know if the student established attendance in order to determine if a student is eligible to keep a portion of their financial aid. If the student did not establish attendance, instructors can simply mark the student as "no" on the Participation Roster in WINGS Express.

Contact the student to see if they plan to participate in your course.  If you receive no response from the student, indicate the student never attended on the Participation Roster in WINGS Express. According to federal regulations 34 CFR 668.21(c), the student is considered to have not established attendance if the institution is unable to document the student’s attendance.

• Participation Rosters are done during the first two weeks of a full-term class (or one-week for a half term class).  A RAPS alert for "Attendance Issues" would be used if you need to report absences after that period of time for a student who has previously demonstrated participation in your course by completing an approved assignment or establishing participation in another way. You may choose this alert for the student who is in danger of missing more than the allotted number of absences on your syllabus or has been inactive for many days. Using Attendance Issues does not drop the student from the course. It triggers an alert to a Success Coach to reach out to the student to inquire about their absence. It also sends the student a direct communication that indicates their absence in the course has been noted by you.
   
• Participation Rosters are utilized to report attendance/participation pertaining to Title IV eligibility to receive Federal Financial Aid. Reporting a student as not having participated (attended) should occur only if a student has NEVER attended or established participation. These are students that have NOT completed any qualifying participation assignments for you and/or have not been marked present on ANY attendance form.