Preamble: Effective fall quarter, 1993, the University Undergraduate Curriculum and Academic Policy Committee (UUCAPC) is responsible for the approval of changes in undergraduate programs. This responsibility has been recommended by and given to UUCAPC with the understanding that academic units continue to have primary responsibility for programs. However, changes in programs often have significant resource implications, sometimes for other academic units, and the following process is intended to facilitate appropriate levels of communication of changes and consideration of the implications of changes. Also, programs should meet general university guidelines, for example as indicated in the document "Guidelines for Preparing Undergraduate Programs." It is intended therefore that UUCAPC maintain a macroscopic perspective when considering proposals for changes in program requirements.

Changes in programs to be submitted for approval include changes in admission requirements and changes in graduation requirements. Changes in graduation requirements include changes in the program of courses as would typically be listed in the undergraduate catalog, namely, the specific listing of course requirements and options and corresponding numbers of credit hours.
 
 

The following process is to be followed for requests for changes in undergraduate programs, including admission and graduation requirements, effective fall 1993.

· Requests to amend admission or graduation requirements should be submitted by the appropriate dean to both the chair of UUCAPC and to the Vice President for Academic Affairs.

· The Vice President for Academic Affairs (Provost) should share and review such requests with the deans, and this group should make recommendations to UUCAPC.

· UUCAPC will consider the changes after either receiving said recommendations or one month has passed since receipt of the request, which ever comes sooner.

· Changes in general university graduation requirements and in college/school/program admission requirements may be implemented no sooner than one full year after approval by UUCAPC; Exceptions to this waiting period will be routinely granted by UUCAPC upon request if immediate implementation is considered not to inconvenience students planning to enter a program, for example by imposing new requirements typically taken in the first two years of study.

· Subsequent to approval, UUCAPC will provide written notice of the changes to the Office of Academic Affairs, which will then provide written notice of changes in admission requirements to the Directors of the University Division and Admissions and changes in graduation requirements to the Registrar.

(The University Division continues to be the repository for all approved departmental, college and school admission requirements. The Office of the Registrar continues to be the repository for all approved departmental, college, school and university graduation requirements.)

Requests for changes in admission and graduation requirements should include the following information:

· Describe the existing requirements, the proposed requirements, and the specific change, and provide the rationale for the change.

· Describe any resource implications (e.g. faculty, space, library, computer, . . .). If other academic units are impacted, indicate who is impacted and how, and indicate who has been notified of the proposed change. The process can be facilitated if those affected have signed a form to indicate their approval.