Undergraduate Curriculum and Academic Policy Committee

Minutes of Meeting

September 19, 2012



Matt Rizki (CECS), Bev Schieltz (CoSM), Sherrill Smith (CoNH), Richard Mercer (CoSM), Sarah Twill (CoLA), Marty Kich (LAKE), Sean Pollack (CoLA), Stephanie Davis (CEHS), Joe Law (WAC/GE, Non-voting, Ex Officio), Tom Sav (RSCOB), Dan Krane (Faculty President, Non-voting, Ex Officio)



Tamera Schneider (Ad Hoc Univ. College Student Success Committee), Marian Brainerd (Registrar), Mary Holland (Assoc. Registrar), Herb Dregalla (Interim Assoc. Provost)


1)      The committee approved the minutes of the August 29, 2012 meeting


2)      Course and Program Inventory Requests


a)      UCAPC approved the following course inventory requests:


course modifications: ENG 2100, FR 3990, PLS 4300, URS 3000


The committee modified ENG 2100, URS 3000 and PLS 4300 after consulting with the department originating the request.


3)      UCAPC recommended approval of the admission requirements for the College of Nursing programs including:


i)       Traditional BSN Program

ii)      BEACON Program

iii)     RN-BSN Program


4)      The committee discussed how to handle a problem associated with gaps in the ranges of credit hours used to determine a students class standing. UCAPC had previous approved the following cutoffs:


SR Senior 90 or more semester hours earned
JR Junior 60 - 89.5 semester hours earned
SO Sophomore 30 - 59.5 semester hours earned
FR Freshman 0 - 29.5 semester hours earned


As a result of academic conversion 34 undergraduate students were not assigned a class level because they fall between xx.5 and xx+1. The committee recommended that these students be assigned to a class level that was most favorable to their specific circumstance.


Moving forward committee recommends that class level be determine using the normal semester cutoffs:


SR Senior semester hours earned 90
JR Junior semester hours earned
≥ 60 and semester hours < 90
SO Sophomore semester hours earned
≥ 30 and semester hours < 60
FR Freshman semester hours earned
≥ 0 and semester hours < 30


5)      The committee discussed requesting that the Executive Committee allow UCAPC to use a special procedure for terminating academic programs that were not transitioned from quarters to semester. The intent of this request was to reduce the amount of documentation needed to justify the termination request. It was note that Senate approved policy for program termination contained specific clauses designed to ensure that students were treat fairly when programs are terminated. The Chair of UCAPC agreed to work with the Registrars Office to develop a report for UCAPC detailing the number programs that were not transitioned from quarters-to-semesters and the number students in each of these programs prior to making a recommendation to the Senate.


6)      UCAPC reviewed a request from COLA to consider revising the recommendation for summer time blocks proposed as new business at the Faculty Senate meeting on September 10, 2012. The committee discussed alternatives and agreed to recommend alternative summer time blocks that remove the mid-day break.


7)      The UCAPC Chair explained that the administration plans to revise the curriculum workflow. The workflow was designed to support the quarter-to-semester conversion and needs to be updated to support a full range of curricular activities. It was noted that specific items such as course restrictions and grading systems (M grade) need to be formally defined prior to developing the new workflow.


Associate Provost Dregella reported on the administrations plan to expand this effort to include not only the curriculum workflow, but also the online catalog. Dr. Dregella noted that the catalog has some inconsistencies that need to be resolved. In addition, he mentioned the need to provide an archive for academic policies.


Dr. Dregella described a process for identifying end-user requirements for the new online systems. This process will begin by forming a small ad hoc committee to prepare a survey that can be used to gather information detailing features that need to be included in the new workflow. UCAPC agreed to ask individuals who use workflow in each committee members college to provide some preliminary thoughts about key features that should be available in the new system. This feedback will be used to formulate the survey and should be sent directly to Dr. Dregella (herbert.dregalla@wright.edu) by October 3, 2012.


8)      Dr. Drew Pringle, Chair of the Department of Kinesiology and Health outlined a problem his department is experiencing with seven week courses. A feature was activated in the scheduling system to prevent students from registering for multiple sections of the same course in a single 14 week term. This feature is needed to prevent students from shopping for the best section of a lab by registering for multiple lab sections. Unfortunately this feature also prevents students from registering for two non-overlapping 7-week, A and B term sections of KNH courses (e.g. KNH 1100 Bowling / KNH 1100 Bowling).


Members of UCAPC expressed some concern that students were being allowed to register for two courses that were not a true sequence (e.g. Bowling I and Bowling II). Dr. Pringle noted that his department had split their 2 credit hour 14 week courses into two 7 week courses to increase flexibility for students.


UCAPC recommended creating a new course with a modified course number corresponding to each existing course (e.g KNH 1100 Bowling and KNH 1101 Bowling). UCAPC agreed to accept a list of courses from Dr. Pringle that will be sent to the Registrar with a request to add a new course for each existing course by changing the final digit of the course number from 0 1. It was noted that this solution will create a problem with the online catalog that will display two courses with the same title and description but different course numbers (e.g. KNH 1100 Bowling and KNH 1101 Bowling). It was suggested that it would be better to vary the course title in some way to avoid this confusion. The new courses and modifications are listed here.


9)      UCAPC discussed a request from COLA to activate Registrar enforced prerequisite checking. The Registrar noted that there are a number of problems related to activating prerequisite checking. Specifically since the quarter courses are not encoded at this time; there is no way to automate the checking of prerequisites. It was also noted that the current software does not support selective activation of enforced prerequisite checking. In the past, some groups were opposed to activating prerequisite checking.


The committee suggested that it might be possible to modify the system to provide two types of enforcement of prerequisites (e.g. department enforced / registrar enforced). UCAPC noted that additional resources might be needed to effect such as significant change in the system. The nature of these resources might be in the form funds for hiring consultants or additional staff. The committee agreed to pursue the idea of working with the administration to find some mechanism to begin enforcing prerequisites and then take the resulting recommendation to the Senate.


10)   Adjourned