Enrollment Changes and Return to Title IV (R2T4) for Federal Student Aid

The majority of financial aid awards have enrollment status requirements you must meet and adhere to in order to be eligible to receive financial aid.

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Federal Student Aid

Wright State University is required by Federal Law (34 C.F.R 668.21 (c)) to review the enrollment activity of its Federal aid recipients (Title IV Aid). A student is considered to be a Title IV financial aid recipient if he/she has received any of the following federal awards:

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Federal Perkins Loan
  • Federal Direct Loans
  • Federal PLUS loans (parent and graduate PLUS loans)

Initiate Attendance or Academic Action to Establish Federal Aid (Title IV) Eligibility

Students must initiate attendance and/or complete an academic-related action for each course they are enrolled, each term in order to establish and maintain eligibility for Title IV financial aid. It is the student’s responsibility to initiate attendance and/or complete an academic related-action for each class, each semester in order to be eligible for Federal Title IV financial assistance.

The Office of Financial Aid is responsible for reviewing course attendance or other academic-action related data to ensure that each student has established eligibility for Federal Title IV financial aid.

The Office of Financial Aid will consider a student to have established eligibility in a course if he/she earns one of the following final grades: A, B, C, D, F, M, P, U, or I. The Office of Financial Aid will consider a student NOT to have established eligibility in a course if he/she receives a 'NR' grade.The Office of Financial Aid is required to determine if a student established eligibility in a course if he/she drops their course(s) prior to grade assessment (no grade will be assigned) or receives one of the following final grades: W, K, N, or X. Various data will be used to determine if eligibility was established prior to dropping or withdrawing from courses.

Definition of Attendance

Attendance is defined as being physically present (or logged into Pilot for online or hybrid classes) at a class meeting, lab, or other assigned event by the faculty. 

Definition of Academic Action

An academic action is taken when a student completes an assignment, takes a test or quiz, or participates in class activities as assigned by the faculty. This information will be used to determine eligibility when course attendance data is not available.

Drop Policy

A drop occurs when you officially withdraw from a class while you're still enrolled and currently attending other classes in the payment period (semester) or stop attending at any point prior to completing the payment period (semester) and provide written confirmation that you will attend a course that begins later in the same payment period (semester). You can officially drop a class either in person at RaiderConnect or Enrollment Services or online via WINGS Express until designated dates for a given term. Federal student aid is subject to change when you officially drop a class and receive a 100% refund of tuition and fees. The Office of Financial Aid will return federal student loan funds that have been disbursed to you for a given term if you drop to less than half-time enrollment prior to the start of the term.

Important things to consider when dropping a course:

  • Often dropping a class results in a reduction of your financial aid awards, which in turn creates a balance owed to Wright State University. It is highly recommended you contact RaiderConnect or Enrollment Services to determine how the drop may affect your financial aid awards.
  • Dropping a class can impact your ability to meet Satisfactory Academic Progress (SAP) requirements for federal student aid. 

Depending on when you drop a class, you may be eligible for a refund of tuition and fees. For information on Wright State's refund policy for tuition and fees, see Official University Refund Policy.

Return of Title IV for Federal Student Aid Recipients who Officially or Unofficially Withdrawal

Wright State University is required by Federal Law (34 C.F.R 668.21 (c)) to review the enrollment activity of its Federal aid recipients (Title IV Aid). You are considered to be a Title IV financial aid recipient if you have received any of the following funds: Federal Pell Grant, Federal Iraq and Afghanistan Service Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Perkins Loan, Federal Direct Loans, and Federal PLUS loans (parent and graduate PLUS loans). If you have a valid FAFSA on file at the time you withdrawal and you have not yet received these funds and are otherwise eligible, you may be considered for a late disbursement of federal financial aid.

You are considered to have withdrawn if you do not complete all the days in the payment period (semester) that you were scheduled to complete. There are two types of withdrawals: Official and Unofficial. You are considered to have officially withdrawn when you drop all courses during the payment period (semester) or stop attending at any point prior to completing the payment period (semester) and do not provide written confirmation that you will attend another course that begins later in the same payment period (semester). You can officially withdraw from a class either in person at RaiderConnect or Enrollment Services or online via WINGS Express until designated dates for a given term. You are considered to have unofficially withdrawn when you either stop attending a class without officially withdrawing from the class or you don't earn a grade for the class. A faculty member identifies a student who has unofficially withdrawn from a class by assigning the student an X (Unofficial Withdrawal) grade at the end of the term on the student's grade report.

Title IV federal student aid recipients who officially or unofficially withdraw are subject to the U.S. Department of Education's Federal Return of Title IV Funds calculation. Based on your date of withdrawal, this calculation determines the amount of federal student aid you've "earned" and may keep versus the amount of aid that is considered "unearned" and must be returned to the federal student aid programs. The percentage of aid you've earned is calculated by dividing number of days completed by the number of days in the payment period. For example, if you withdrawal after attending 11 calendar days and there are 110 days in the payment period, you have earned 10% of your federal student aid (11 days/ 110 days = 10%).

Returning unearned funds to the federal student aid programs often results in you, the student, owing a balance to Wright State University. If your date of withdrawal is after 60% of the term has passed, you are considered to have earned 100% of your federal student aid. If you unofficially withdraw (receive all X and/or N grades at the end of the term on your grade report), the Return of Title IV Funds policy requires Wright State use the midpoint (50%) of the term as your date of withdrawal.

The Federal Return of Title IV Funds calculation includes the following Title IV grant and loan funds if they were disbursed or could have been disbursed for the term the calculation is being performed. Title IV funds received during the applicable term will be returned in the following order:

  • Unsubsidized Direct Loans
  • Subsidized Direct Loans
  • Federal Perkins Loans
  • Direct PLUS Loans
  • Federal Pell Grant for which a return is required
  • Federal Supplemental educational Opportunity Grant (FSEOG) for which a return of funds is required
  • Iraq and Afghanistan Service Grant for which a return is required.

Date of Determination of Withdrawal

The Federal Return of Title IV Funds calculation must be complete and all unearned aid returned to the U.S. Department of Education within 45 days of the date it has been determined you have withdrawn. The date of determination that you withdrew varies depending on the type of withdrawal. If you officially withdrawal, the date of determination would be the date you began the official withdrawal process or the date you notified RaiderConnect or Enrollment Services of your intent to withdrawal, whichever is later. If you unofficially withdrawal, the date of determination of withdrawal would be at the end of the term when all grades have been processed.

Determining the Date of Withdrawal

In order to determine the percentage of aid earned, the university must determine the effective date of withdraw which is the earliest date of the following:

  • Date of official notification either verbally or written to RaiderConnect or Enrollment Services,
  • The date of withdraw on the web, or
  • If provided, the last date of participation in an academic related activity.

Remember, if you unofficially withdraw and the university is not aware of the last date of academic participation, the mid-point (50%) of the term will be used as the date of withdraw.

Return of Title IV for Federal Student Aid Examples:

Example #1: You are a Title IV federal student aid recipient who is enrolled in the Fall semester. There are 106 days in the payment period (fall semester). You officially withdraw online after attending 15 days in the payment period (fall semester) therefore you have earned 14% of your federal student aid (15 days/ 106 days = 14%). This means 86% of the aid is unearned. Returning unearned funds to the federal student aid programs often results in you, the student, owing a balance to Wright State University.

Example #2: You are a Title IV federal student aid recipient who is enrolled in the Fall semester. There are 106 days in the payment period (fall semester). You stop attending classes and fail to notify the university. Your Professors assign all 'X' grades for the semester therefore you are considered to have unofficially withdrawn from the university. Since the university does not have a last day of academic related activity, the midpoint of the term is used and you have earned 50% of your federal student aid. This means 50% of the aid you received for fall semester is unearned. Returning unearned funds to the federal student aid programs often results in you, the student, owing a balance to Wright State University.

Example #3: You're a Title IV federal student aid recipient who is enrolled in A and B part of terms for Summer. There are 81 days in the payment period (summer semester). You finish the A term and earn passing grades. However, after B term starts, you officially withdraw from all of your B term classes after attending. You are now considered to have withdrawn from the full Summer term and your federal student aid is now subject to the Federal Return of Title IV Funds calculation. Between A term and B term you attended 69 days in the payment period (summer semester) therefore you have earned 85% of your federal student aid (69 days/ 81 days = 85%). Since you have earned at least 60% of your aid, no aid must be returned to the federal student aid programs.


State of Ohio Aid

Policies and procedures for the handling of State of Ohio scholarships, grants, and loans when a student drops or withdraws are established by the Ohio Board of Regents. Policies vary depending on the type of aid. Typically students must be enrolled full-time to receive State of Ohio grants and scholarships but not always. Contact RaiderConnect for more information.


Wright State University Aid

Policies and procedures for the handling of Wright State University funds when a student drops or withdraws vary depending upon the type of aid.

Undergraduate Grants/Scholarships

Employment/Federal Work Study—Contact the Career Center.

Campus-Based Loans—Contact RaiderConnect.

Graduate Assistantships, Tuition Scholarships, Fellowships and Stipends—Contact the Graduate School.

Boonshoft School of Medicine Scholarships and Fellowships—Contact the Boonshoft School of Medicine.

School of Professional Psychology Scholarships and Fellowships—Contact the School of Professional Psychology.

Tuition Remission—Contact the Office of the Bursar.


External Scholarships

Policies and procedures for the handling of external scholarship monies when a student or withdraws are determined by the external scholarship donor. Always contact your donor first if you have any questions.


Alternative Loans

Pay close attention to the terms and conditions of your alternative loan. Policies and procedures regarding the handling of loan funds when a student drops or withdraws are established by the lender. Typically students must be registered at least half-time to be eligible for loan funds but not always. Contact RaiderConnect for more information.