Revised Refunds and Registration Process

To improve student access to open seats in courses and better align the university with federal regulations and best practices, the university has approved process and policy changes to several areas. All of the changes are outlined on this page. Please contact RaiderConnect if you have additional questions or concerns.

On this page:

  1. Academic refund period
  2. Financial aid disbursement and refunds
  3. Registration cancellation for incomplete payment of fees
  4. Late registration fees
  5. Installment payment plan
  6. Frequently Asked Questions

1. Academic refund period

To obtain a 100 percent tuition refund, students will need to officially withdraw from a course by the Friday of the second week of classes during a full-term class, or by the first Friday of classes for A or B-term classes.

Students should contact their instructor or RaiderConnect for 100 percent refund dates and times of courses that are not considered to be A, B, or full-term courses. In general, the 100 percent refund date or time ends when 15 percent of the scheduled course time has been completed.

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2. Financial aid disbursement and refunds

Disbursement will now take place on the first day of the term. Disbursement is the process of your awarded financial aid being applied to your student account.

Financial aid refunds are different from disbursement. Refunds are any excess financial aid that is distributed to the student upon the satisfactory completion of all requirements. Students will begin receiving refunds near the end of the first week of classes.

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3. Registration cancellation for incomplete payment of fees

Student accounts must be paid in full, enrolled in a payment plan, or have sufficient financial aid to pay the balance by the payment due date to avoid cancellation of classes.

Students applying for financial aid are responsible for checking to ensure all requirements have been met in order to receive financial aid. If there is a shortfall between your tuition and fees and your financial aid award, you must pay the balance in full or enroll in the payment plan by the fee payment due date. If payment is incomplete, student course registrations will be canceled on the third business day after the first due date for each term.

Students receiving third-party assistance must submit the authorization form from your sponsor by the fee payment due date and pay any unpaid charges in full or enroll in a payment plan. If payment is incomplete, student course registrations will be canceled on the third business day after the first due date for each term.

Term Fees due date Schedule cancellation for non-payment
Summer 2018 April 15 April 18
Fall 2018 August 15 August 20
Spring 2019 December 15 December 19

Important: Student registrations are subject to cancellation if payment is received after the due date. Make sure your payment is received by the fee payment due date by paying your account charges online through WINGS/WINGS Express.

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4. Late registration fees

Late registration fees for continuing students will be assessed beginning the first business day after the first fee payment due date for fall and spring terms. For summer term, late registration fees will not be applied until the first day of summer classes.

There are two categories for late registration fees. Only one fee will be applied to a late course registration, which is dependent upon the registration timing:

  • A flat fee of $250 per student will apply for registrations that take place between the first payment due date and the course census date.
  • A fee of $100 per credit hour will be assessed for course registrations that take place after the course census date.

Students should consult the Academic Calendar or RaiderConnect for the course census date.

Term

Fees due date

Late registration fees begin

Summer 2018

April 15

May 7

Fall 2018

August 15

August 16

Spring 2019

December 15

December 16

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5. Installment payment plan

Students can easily enroll in a four-payment installment plan to pay their tuition and fees using WINGS Express. The plan’s first payment consists of a $25 processing fee and 5 percent down payment toward the account balance. The remaining three payments have defined due dates and will each be equal to one-third of the outstanding account balance. A $50 late-payment fee will be assessed for each late installment payment.

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6. Frequently Asked Questions

  • In the past my schedule wasn't canceled if I paid late. Will my class schedule really be canceled for nonpayment before the term starts?

    Yes. If you have an unpaid balance and have not paid your fees or established a payment plan by the fee payment due date, then your seat in any registered class(es) will be released so that other students may enroll.

  • If my schedule is canceled and I have to re-register, will I have to pay a late fee?

    Yes. You will either have to pay the $250 flat fee or the $100 per-credit-hour fee depending on when you re-register.

  • If my schedule is canceled and I have to re-register, will I be able to get my same schedule again?

    Not necessarily. This will depend on the seat capacity and availability of your selected courses.

  • If my schedule is canceled due to an administrative error, what will happen?

    The Office of the Registrar will attempt to place the student back into their original class schedule if all classes are open. If that is not possible, the office where the error occurred will work with you and your department chair to provide the best possible resolution. When an accommodation cannot be made, the student will be offered an alternative class for consideration.

  • Will my schedule be canceled for unpaid campus housing or other non-academic fees?

    No. Unpaid non-academic charges will continue to be excluded from registration cancellation.

  • When will I get my financial aid refund?

    Refunds will begin to be processed by the end of the first week of classes for students who have met all aid requirements.

  • How can I get my textbooks on time if I need financial aid for them?

    If you selected “Yes” on your financial aid application to permit the university to hold money on your financial aid and if your form of aid permits it, then any excess financial aid will be available for you to transfer to your Wright1 Card for use in the Wright State University Bookstore. Tip: Contact the bookstore for information about their price matching policy.

  • How do I get an academic refund after the 100 percent refund period has closed?

    The only way to get an academic refund after the full refund period is through the petition process. Contact RaiderConnect for more information.

  • If I am a new Wright State student or a College Credit Plus student and I register after the initial fee date, do I have to pay a late fee?

    New students direct from high school, College Credit Plus students, new transfer students, and new graduate students will be exempt from the $250 late registration fee for the term in which they first enroll. The $100 per-credit-hour fee for any registrations that occur after the course census date will still apply.

  • If I am attending a graduate workshop, will I have to pay a late registration fee?

    No. Graduate workshops, including on-site registration, are exempt from the late registration fee.

  • If I am waitlisted for a course, will I have to pay a late registration fee if I am admitted to the course?

    No. If you register for a course and are placed on its waitlist before the late-registration period, then you will not have to pay a late fee if a seat opens up for you in the course.

  • Will I be charged a late fee if I switch a course after the first payment due date?

    No. If you have registered for a course before the late-registration period, you may still drop that course and add another in its place without paying a late registration fee.

  • What is a course census date?

    The census date is the day on which a final headcount is submitted for official records.