Useful information for instructors posting initial grades or making changes to current/past term grades.

Grade Explanations

Grades used in the Calculation of Averages

  • : 4 points
  • : 3 points
  • C : 2 points
  • D : 1 point
  • F : 0 points
  • X : 0 points (Student did not complete course or officially withdraw)

Grades NOT used in the Calculation of Averages

  • S : Satisfactory performance (final grade will be assigned upon completion of project). This grade was discontinued after Summer Quarter 1992.
  • L : Audit (course not taken for credit).
  • M : Satisfactory progress on a project (final grade will be assigned upon completion of the project). This grade was introduced Fall Quarter 1992.
  • N : No grade reported by the instructor.If student completed this course and should have been assigned a grade, then student should contact the instructor immediately. Student cannot graduate with a grade of N in any course.
  • P : Pass (beginning Fall Quarter 1992, this grade is equivalent to a "C" or better for undergraduate courses and a "B" or better for graduate courses. Prior to Fall Quarter 1992, the grade of "P" was the equivalent to a grade of "D" or better for undergraduate courses and a grade of "C" or better for graduate courses).
  • U : Unsatisfactory performance.
  • T : Attendance in honors courses. Those hours are not counted toward graduation. This grade was discontinued beginning Fall 1992.
  • I : Work not completed by student.
  • W : Official withdrawal.
  • -- (Dash) No credit earned for writing intensive lab.
  • K : Withdrawn after the 100% refund period, fees assessed. (will not appear on the official transcript).

Courses which have the following grades cannot be used toward the completion of degree requirements: F, X, I, T, S, L, M, N, U, --, and W. Prior to Fall Quarter 1972 and starting Fall Quarter 1979, the "I" is computed the same as an "F" after one semester.

Repeat notations are marked to the right of a grade with the values A, E or I.
  • A –  Repeated course; grade is included in cumulative grade point average; hours are excluded from hours earned.
  • E –  Repeated course; grade is excluded in cumulative grade point average; hours are excluded from hours earned.
  • I –   Repeat course; hours and points included in cumulative grade point average and hours earned.
Fresh Start Coursework

Courses forgiven by Fresh Start policy will be noted with an E following a letter grade.

Posting Grades

Grades are due the Wednesday following the last day of final examinations.

 

WINGS Express Submission Instructions:

1. Log into WINGS Express.

2. Select the Faculty link or tab from the main menu.

3. Select the Term Selection link.

4. Select the current term and click the Submit button.

5. Select the CRN Selection (Your Sections) link.

6. Select the CRN for the course and click the Submit button.

7. Select the Final Grades link under the Faculty heading. The class roster will display in alphabetical order.

8. Click the Grade drop-down box and choose the appropriate grade.

9. Click the Submit button.

Pilot Submission Instructions:

The Wright State University Center for Teaching and Learning provices these instructions for faculty using Pilot, Wright State's learning management system. You will find more Pilot resources for faculty on your MyPilot page and through the "Faculty Guide" link at the top right of every page within Pilot. If you have other questions about Pilot, call the CTL, (937) 775-2885.

Grade Changes

Initiation of grade changes must be done by an actively assigned instructor for the course and term in question. After submission of a Grade Change Request, the request is sent to the applicable department chair's Worklist queue. After departmental approval, the Registrar's Office will receive the Grade Change Request in their Worklist queue for final action.

Grade Change Initiation

Grade Change Submission Instructions:

1. Log into WINGS Express.

2. Select the Faculty link or tab from the main menu.

3. Select the Faculty Grade Summary link.

4. Select the current term and click on the Submit button.

5. Select the CRN for the course and click the Submit button.

6. Select the Change Grade link to initiate the grade change for a particular student.

7. The Grade Change Request MUST INCLUDE:

  • New Grade:
  • Reason:

8. Notes: are optional, and can be used to provide information to department chair or notes you wish to be kept with permanent record of the grade change.

9. Click the Submit button.

10. Close the Grade Change Request window after submission. Note: Every grade change is opened within a new window.

After submission of a Grade Change Request, the request is sent to the applicable department chair's Worklist queue.

  • If rejected: You will receive an email which should contain a reason for rejection.
  • If approved: The Registrar's Office will receive the Grade Change Request in their Worklist queue for final action. The Registrar's Office may either:
    a. Approve - The Grade Change Request is processed on the student's record. Both the instructor and student are emailed following this action. *If the submitter of the Grade Change Request differs from the primary instructor assigned to the course, the primary instructor will also receive an email.
    b. Reject - The instructor will receive an email which should contain a reason for rejection.

Instructions can also be downloaded using the following link Grade Change Workflow (PDF).

Department Chair Approval

Department Chair Approval:

After submission of a Grade Change Request, the request is sent to the applicable department chair's Worklist queue.

1. Log into WINGS with your campus username and password.

2. Find the SCT Workflow Worklist channel. (See 'Adding the SCT Workflow Worklist Channel to WINGS' if you haven't yet done this.)

3. Click on the task. The appropriate request form will appear.

4. Fill out appropriate filds on the form.

5. Scroll to the bottom to view notes and attachments.

6. Take an action on the form (Review, Approve, Reject, etc.).

  • If rejected: You will receive an email which should contain a reason for rejection.
  • If approved: The Registrar's Office will receive the Grade Change Request in their Worklist queue for final action. The Registrar's Office may either:
    a. Approve - The Grade Change Request is processed on the student's record. Both the instructor and student are emailed following this action. *If the submitter of the Grade Change Request differs from the primary instructor assigned to the course, the primary instructor will also receive an email.
    b. Reject - The instructor will receive an email which should contain a reason for rejection.

Additional Approver/Reviewer Articles can be found out on the WRC (WINGS Resource Center).

Proxy Assignment

How to Assign a Proxy to Your Workflow Account:

1. Log into WINGS with your campus username and password.

2. Find the SCT Workflow Worklist channel. (See 'Adding the SCT Workflow Worklist Channel to WINGS' if you haven't yet done this.)

3. Click on the Open Workflow link. You will be taken to the Workflow application.

4. Click the User Information link on the left.

5. Look for the role for which your would like to assign a proxy; click the Add Proxy link on the right.

6. Select the username of your proxy from the User drop down list.

7. Next, set Effective From and Effective To dates.

8. Place a checkmark in both the Confidential and Non-Confidential boxes.

9. Click the Save button.

These instructions can also be found out on the WRC (WINGS Resource Center).

Incomplete Contract

Incomplete Contract Information

An electronic version of the incomplete contract can be requested from the Office of the Registrar at (937) 775-5200.

Justifications for an Incomplete Grade:

Given by the instructor only when part of the required work is missing and arrangements have been made to complete the work. A signed form implies that the instructor is aware of the justifications for the incomplete or its renewal and has given permission for the student to make up the required work. Failure of a student to appear for a final examination without an explanation is, for example, insufficient grounds for assigning an incomplete. In such cases, an 'X' grade would be appropriate. In general, the grade of 'I' should be avoided except where it is clearly justified.

Arrangements:

Instructors who assign the grade of 'I' must fill out the Faculty-Student Agreement for the Grade of Incomplete form identifying the work required to complete the course and submit to the Registrar's Office. If the student is unable to sign the agreement, this should be notied on the form. Per univesity guidelines, a grade of 'I' assigned on the grade sheet and not accompanied by a signed agreement will be converted to a grade of 'X' or 'U' in the Registrar's Office.

Deadlines for Completion of Work and Submission of Grades:

  • The student's work must be completed no later than the last day of final exams in the following term or earlier if required by the instructor.
  • An 'I' grade given in the Spring term must be made up by the last day of final exams in the following Fall term or earlier if required by the instructor.
  • The change of grade must be submitted via the Change of Grade Workflow by the Monday after final exams in the term in which the work is completed.
  • The change of grade for an 'I' grade given for the term in which a student graduates must be submitted within 30 days after the last day of final exams for that term.

Renewal:

If, for legitimate reasons, a student is unable to clear an 'I' grade by the last day of final exams for the following term (for Spring term, by the last day of final exams for the following Fall term), the instructor may submit another 'I' grade via the Change of Grade Workflow and complete the agreement electronically at the same time.