Grading

Useful information for instructors posting initial grades or making changes to current/past term grades.

Grade Explanations

See Wright State University Grading Policy at link below

Repeat notations are marked to the right of a grade with the values A, E or I.

  • A –  Repeated course; grade is included in cumulative grade point average; hours are excluded from hours earned.
  • E –  Repeated course; grade is excluded in cumulative grade point average; hours are excluded from hours earned.
  • I –   Repeat course; hours and points included in cumulative grade point average and hours earned.

Fresh Start/Second Start Coursework

Courses forgiven by Fresh Start or Second Start policy will be noted with an E following a letter grade.

More information about the Fresh Start policy is available on this link while information concerning the Second Start Policy can be accessed here.

Posting Grades

Grades are due the Wednesday following the last day of final examinations.

 

WINGS Express Submission Instructions:

1. Log into WINGS Express.

2. Select the Faculty link or tab from the main menu.

3. Select the Term Selection link.

4. Select the current term and click the Submit button.

5. Select the CRN Selection (Your Sections) link.

6. Select the CRN for the course and click the Submit button.

7. Select the Final Grades link under the Faculty heading. The class roster will display in alphabetical order.

8. Click the Grade drop-down box and choose the appropriate grade.

9. Click the Submit button.

Pilot Submission Instructions:

The Wright State University Center for Teaching and Learning provides these instructions for faculty using Pilot, Wright State's learning management system. You will find more Pilot resources for faculty on your MyPilot page and through the "Faculty Guide" link at the top right of every page within Pilot. If you have other questions about Pilot, call the CTL, (937) 775-2885.

It is recommended that you return to WINGS Express to verify that the grades have properly exported from Pilot.

Grade Changes

Initiation of grade changes must be done by an actively assigned instructor for the course and term in question. After submission of a Grade Change Request, the request is sent to the applicable department chair's Worklist queue. After departmental approval, the Registrar's Office will receive the Grade Change Request in their Worklist queue for final action.

Grade Change Initiation

Grade Change Submission Instructions:

1. Log into WINGS Express.

2. Select the Faculty link or tab from the main menu.

3. Select the Faculty Grade Summary link.

4. Select the appropriate term and click on the Submit button.

5. Select the CRN for the course and click the Submit button.

6. Select the Change Grade link to initiate the grade change for a particular student.

7. The Grade Change Request MUST INCLUDE:

  • New Grade:
  • Reason:

8. Notes: are optional, and can be used to provide information to department chair or notes you wish to be kept with permanent record of the grade change.

9. Click the Submit button.

10. Close the Grade Change Request window after submission. Note: Every grade change is opened within a new window.

After submission of a Grade Change Request, the request is sent to the applicable department chair's Worklist queue.

  • If rejected: You will receive an email which should contain a reason for rejection.
  • If approved: The Registrar's Office will receive the Grade Change Request in their Worklist queue for final action. The Registrar's Office may either:
    a. Approve - The Grade Change Request is processed on the student's record. Both the instructor and student are emailed following this action. *If the submitter of the Grade Change Request differs from the primary instructor assigned to the course, the primary instructor will also receive an email.
    b. Reject - The instructor will receive an email which should contain a reason for rejection.

Instructions can also be downloaded using the following link Grade Change Workflow (PDF).

Department Chair Approval

Department Chair Approval:

After submission of a Grade Change Request, the request is sent to the applicable department chair's Worklist queue.

1. Log into WINGS with your campus username and password.

2. Find the SCT Workflow Worklist channel. (See 'Adding the SCT Workflow Worklist Channel to WINGS' if you haven't yet done this.)

3. Click on the task. The appropriate request form will appear.

4. Fill out appropriate filds on the form.

5. Scroll to the bottom to view notes and attachments.

6. Take an action on the form (Review, Approve, Reject, etc.).

  • If rejected: Submitter will receive an email which should contain a reason for rejection.
  • If approved: The Registrar's Office will receive the Grade Change Request in their Worklist queue for final action. The Registrar's Office may either:
    a. Approve - The Grade Change Request is processed on the student's record. Both the instructor and student are emailed following this action. *If the submitter of the Grade Change Request differs from the primary instructor assigned to the course, the primary instructor will also receive an email.
    b. Reject - The instructor will receive an email which should contain a reason for rejection.

Additional Approver/Reviewer Articles can be found out on the WRC (WINGS Resource Center).

Proxy Assignment

How to Assign a Proxy to Your Workflow Account:

1. Log into WINGS with your campus username and password.

2. Find the SCT Workflow Worklist channel. (See 'Adding the SCT Workflow Worklist Channel to WINGS' if you haven't yet done this.)

3. Click on the Open Workflow link. You will be taken to the Workflow application.

4. Click the User Information link on the left.

5. Look for the role for which your would like to assign a proxy; click the Add Proxy link on the right.

6. Select the username of your proxy from the User drop down list.

7. Next, set Effective From and Effective To dates.

8. Place a checkmark in both the Confidential and Non-Confidential boxes.

9. Click the Save button.

These instructions can also be found out on the WRC (WINGS Resource Center).

Incomplete Grades and Contract

Incomplete Grades and Contract

An Incomplete (I) grade is a temporary grade given only when part of the required work is missing and arrangements have been made with the instructor to complete the work. Failure of a student to appear for a final examination without an explanation is, for example, insufficient grounds for assigning an incomplete. In such cases, an 'X' grade would be appropriate. In general, the grade of 'I' should be avoided except where it is clearly justified.

When a student and instructor agree on a grade of Incomplete, the instructor is encouraged to file an incomplete contract with their department. The purpose of the contract is to clearly define and document the specific requirements that are needed to complete the course and the deadline for completion agreed to by the student and the instructor.  If a student is unable to sign the incomplete contract, the instructor is encouraged to attach documentation of the conversation or electronic communication with the student specifying the date the agreement for a grade of Incomplete was made and the specific requirements and deadline needed to complete the course. If the student does not complete the specified requirements by the required deadline or the instructor does not submit a grade change by the deadlines listed below, the ‘I’ grade will be converted to an ‘F’.

Deadlines for Completion of Work and Submission of Grades

For undergraduate courses
  • The student's work must be completed no later than the last day of final exams in the following term or earlier if required by the instructor.
  • An 'I' grade given in the Spring term must be made up by the last day of final exams in the following Fall term or earlier if required by the instructor.
  • The change of grade must be submitted via the Change of Grade Workflow by the Monday after final exams in the term in which the work is completed.
  • The change of grade for an 'I' grade given for the term in which a student graduates must be submitted within 30 days after the last day of final exams for that term.
For graduate courses
  • The "I" grade may remain on the student's academic record for up to two consecutive terms. This policy does not prohibit instructors from awarding an "I" grade for a lesser period of time. The student will have to make up an incomplete grade by the date the instructor has stipulated or if no date was stipulated, no later than the last day of classes of the second term. Failure to make up an incomplete grade will result in it being changed to a grade of "F".

Renewal

For undergraduate courses
  • If, for legitimate reasons, a student is unable to clear an 'I' grade by the last day of final exams for the following term (for Spring term, by the last day of final exams for the following Fall term), the instructor may submit another 'I' grade via the Change of Grade Workflow.
For graduate courses
  • Instructors may extend, one time only, the "I" grade for up to an additional two consecutive terms by submitting a grade change via the Change of Grade Workflow. If an "I" grade is awarded or an extension is granted for less than two terms, instructors must advise the student of the time period. If an "I" grade is assigned or an extension is granted for a period less than two terms, then it will be the responsibility of the instructor, after the specified period has expired, to assign a grade to the student by submitting a grade change form via the Change of Grade Workflow.