Graduate Council Meeting

October 13, 2003

MINUTES

I.  The meeting was called to order at 2:35 p.m.

Voting members and alternates present were:  G. Alter, K. Bennett, G. Bernhardt, J. Brandeberry,

W. Carmichael, A. Chamberlain, J. Coleman, R. Grandhi, R. Grubbs, B. Jung, H. Klein, M. Leffak,

K. Malloy, P. Martin, S. McConnell, T. McKee, M. McLellan, , S. Nelson, L. Ream,

J. Rudisill, C. Ryan, K. Scordo, E. Self, T. Sudkamp, J. Talbot, S. Thomas, J. Thomas (Chair),

T. Traynor, P. Vermeersch, R.Williams

Non-voting alternates present were: G. Malicki, S. Narayanan, L. Winfrey

Non-voting attendees were: B. Baker, J. Dustin, S. Foster, A. Johnson, N. Klingbeil, W. Sellers

II.  Approval of Minutes

It was moved and seconded that the minutes of the May 19, 2003 meeting be approved as written.  Motion carried unanimously.

III.  Election of Secretary

It was moved and seconded that Gerald Alter be appointed secretary of the Graduate Council for 2003-04.  Motion carried unanimously.

IV.  Report of the Dean (J. Thomas)

The standing committees of the Graduate Council are: Policies Committee (C. Ryan, chair); Membership Committee (R. Grubbs, chair); Student Affairs Committee (N. Klingbeil, Chair); and Research Council

(J. Thomas, Chair).  Committee memberships were presented.

The Fall 2003 enrollment report indicates an increase of 0.6% in graduate headcount and 8.7% in graduate credit hours.  Credit hours are up over 20% over the past two years.  Since the state share of instruction is mostly based on credit hours, this is good news.

Presently, there are five students in the first year of the Graduate Council Scholars program and three students in their second year of the program.  Graduate Council Scholars receive a tuition remission and a $12,000 yearly stipend.

The eighth annual Thesis/Dissertation Preparation Workshop is scheduled for Monday, November 3, 2003.  Students and faculty members are invited.

V.  Report of the Faculty President (J. Dustin)

J. Thomas welcomed Dr. Dustin to the meeting.

The Faculty Senate has been considering changing the drop date.  For the present, the issue is tabled to be returned to the Student Petitions Committee for revisions.  It will then be re-introduced to the Faculty Senate.  Any comments or suggestions regarding an appropriate drop-date for graduate students should be relayed to K. Mechlin.

The Senate Executive Committee will review the Delaware Study on department staffing.

The Senate Executive Committee confirmed J. Thomas as chair of Graduate Council for 2003-04, but asks the Graduate Council for input to better define this process.  Additionally, the appointment should be considered in the spring in preparation for the following year.

Dr. Dustin reminded the Council that new programs are not finally approved until consideration by the university faculty.

VI.  Committee Reports

·         Policies Committee (B. Baker) 

The Committee met on October 6 and discussed the following issues:

The later drop date being discussed by the Faculty Senate is viewed as appropriate for graduate students.

A request to co-list 3xx and 6xx courses led to an exercise to gather data on this issue.  Current university policy allows 4xx-6xx and 3xx-5xx co-listings only.  The exercise turned up deviations from this policy including undergraduate courses co-listed with 7xx courses.  These will be discussed with the offering units and the Committee will study a resolution of the issue.

Several untimely petitions (e.g. withdrawal from a course taken more than 10 years ago) led to discussion of how to handle petitions from inactive and non-degree students.

The Committee was notified that the Ohio Board of Regents is convening a statewide committee to consider procedures to identify and report inactive programs.  Some mistakenly perceive this to be a resource issue.

·         Student Affairs Committee (N. Klingbeil)

The Committee met on October 8 to review two petitions that were both approved.  One involved a change from undergraduate to graduate credit; the other involved a fresh start in a new degree program.

The Committee also discussed its role in the selection process of Graduate Council Scholars and the Regent’s Graduate/Professional Fellowship program.

·         Membership Committee (R. Grubbs)

The Committee met October 10 and considered and recommended two nominations for full graduate faculty membership and nine nominations for adjunct full graduate faculty membership.

The full member nominees are:

Mari O’Brien                 Modern Languages/College of Liberal Arts

Tamara Schneider         Psychology/College of Science & Math

The adjunct full member nominees are:

Martin Chemers            Psychology/College of Science & Mathematics

Robert Eggleston          Psychology/College of Science & Mathematics

Michael Gargas             Pharmacology /Toxicology/School of Medicine

Allen Jackson                Mechanical & Materials Engineering/College of Engr & Computer Science

Gary Klein                     Psychology/College of Science & Mathematics

Douglas Lehrer             Psychiatry/School of Medicine

James Malas                 Mechanical & Materials Engineering/College of Engr & Computer Science

Daniel Miracle              Mechanical & Materials Engineering/College of Engr & Computer Science

Ajit Roy                        Mechanical & Materials Engineering/College of Engr & Computer Science

It was moved and seconded that the nominees be approved; the motion passed unanimously.

VII.  Research Report (W. Sellers)

Sponsored program wards for the first three months are at the $20M level.  About one-half of this is research.  Considering the award totals of the last three years, it is projected that FY2004 will result in awards of $70M.  In any case, strong performance is expected.

The Research Challenge Early Start/Augmentation grant competition is underway.  This competition is open to faculty members who have submitted a proposal at a level of at least $40,000 during the past 12 months.  Eligible investigators have been notified.  The application deadline is November 4, 2003.

VIII.  New Business

There was some discussion of the Chancellor of the Board of Regents’ recent comments suggesting that there could be a surplus of medical schools in Ohio and that there are mediocre graduate programs that the regents should have the authority to abolish.  In the following discussion, Dr. Thomas pointed out that at least part of the motivation for the comments was more about consolidating authority in the Board of Regents than any explicit proposal to review medical schools or graduate education in Ohio.

IX.  There being no further business, the meeting was adjourned at 3:15 p.m.

Submitted by

Gerald Alter

Secretary, Graduate Council