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Graduate Council Meeting

November 10, 2011

MINUTES

I. The meeting was called to order at 2:00 p.m.

Voting members and alternates present were: J. Allen, G. Alter, A. Chamberlain, C. Ciampaglio, D. Cool, S. Franco, R. Grandhi, B. Gray, M. Gruys, J. Jean, M. Kaylor, M. Miller, B. Milligan, R. Ramsey, M. Raymer, L. Ream, J. Runkle, M. Schultz, E. Self, L. VandeCreek, S. Watamaniuk.

Non-voting members, alternates and other attendees were: B. Ayres, L. Caron, D. Cipollini, D. Curry,

S. Foster, E. Gilles (scribe), A. Goshtasby, C. Harris, L. Hofmeyer, M. Holland, L. Hong, A. Hsu (chair),

L. James, M. Kadakia, D. Krane, C. Loranger, V. Sethi, D. Voss, J. Warfield.

II. Approval of Minutes

It was moved and seconded that the minutes of the October 13, 2011 meeting be approved as written. Motion carried unanimously.

III. Report of the Dean (A. Hsu)

a. Graduate Open House – The Fall Open House was held last night, Nov. 9, 2011. We had 310 in attendance and received 255 applications. The attendance numbers are nearly the same as last fall, which is good since the numbers have been declining during the last few years. The number of applications increased by 34%. The Graduate School is thankful for all of the support from the graduate programs.

b. Retention Scholarships – One Graduate School initiative is to set aside a small amount of the tuition scholarship (GTS) fund for retention scholarships. Initial reviews of retention show that approximately 25-30% of students drop-out after one year. Financial difficulties are one often cited cause. In response, the Graduate School is asking graduate programs to identify students who have completed 50% of the program and who may be in danger of leaving due to financial reasons.

c. Recruitment Grants – A second initiative is an offer to help fund recruitment activities within the individual graduate programs. Faculty are the most effective recruiters for their programs. The Graduate School is offering $500 grants for recruitment activities on a first come, first serve basis. The funding source for these grants comes from a Graduate Council approved graduate admission application fee increase from $25 to $40 that went into effect July 1, 2011.

d. Marketing Plan – In addition to local radio, internet, and press, the Graduate School is conducting Search Engine Marketing (SEM). Through the Graduate School’s SEM, individual graduate programs could pay for a "phrase."

IV. Report of the Assistant Dean (B. Ayres)

a. Domestic and International Partnerships – Framework agreements have been established by the Graduate School with two area universities: Wilmington College and Indiana University East. For WSU’s part, these are feeder schools. For the partner universities, this is an opportunity to give their students an advantage, i.e. pre-approval of transfer credits, savings in time and money. The Graduate School is looking for WSU programs that are interested in these partnerships at a program to program level and will help schedule these meetings between the two universities.

V. Committee Reports

a. Policies Committee (G. Alter)

1. Tuition Remission - The Policies Committee reviewed the Graduate School policy 2.23 – tuition remission. There was a question about the policy’s flexibility in regard to assistantships; with additional information, the committee agreed that the policy does provide flexibility and does not need revision.

2. Approval procedure for major & minor changes in course modifications – The Policies Committee reviewed the Graduate Council policy 3.20 – Procedures for Course Changes – to define major and minor changes. At the previous Graduate Council meeting, an amendment to this policy regarding temporary authority for minor changes was approved. After consultation with both curriculum committees, a list of major changes and a list of minor changes were drafted. Approval of minor changes would by-pass the curriculum committees and would be approved by the Dean of the Graduate School; approval of major changes would be handled by the appropriate curriculum committee. With this decision made, the committee now felt that the previously approved amendment on temporary authority was redundant and suggested that it be deleted. On behalf of the Policies Committee, G. Alter moved to delete the previously approved amendment regarding temporary authority for minor changes and to approve the amendment to policy 3.23 regarding the approval procedure for major and minor course changes. After discussion, M. Raymer moved to make an amendment to the original motion to include "credit hours" as a major change. The motion was seconded. Discussion continued. A. Hsu called for a vote. All in favor. Motion passed. The discussion returned to the original motion from the Policies Committee. It was suggested that the language "major" and "minor" changes might be confusing and "substantive" and "administrative" changes might be better. L. VandeCreek moved for an amendment to the policy language to change from major/minor to substantive/administrative. The motion was seconded. A.Hsu called for a vote. All in favor but one. Motion passed. Again, the discussion returned to the original motion made by the Policies Committee. With no further discussion, A. Hsu called for a vote to approve the amendments and the deletion to policy 3.23. All in favor. The policy was approved as amended.

3. Plagiarism – The Policies Committee also discussed the issue of plagiarism. The members felt that it is probably better handled at the program level than at the Graduate School level. The university currently offers courses and workshops about plagiarism. It was also noted that there are several policies in place already: Graduate School Policies and Procedures Manual 6.39 and 6.84, Thesis/dissertation handbook (section 2), and the Student Code of Conduct (section 10). The Policies Committee did not reach a decision about the need for an additional policy and recommended that the Graduate Council have another discussion.

Discussion: Grad Council members made the following suggestions and asked that the Policies Committee re-visit the issue at their next meeting: (1) request that language be added to the Student Code of Conduct that is specific to graduate students and include a range of sanctions for plagiarism, (2) programs that recognize plagiarism should report findings to the judicial department, (3) review Ohio University’s situation with plagiarism, and (4) invite Gary Dickstein, Assistant Vice President for Student Affairs and Director of Community Standards and Student Conduct, to the next Policies meeting.

b. Membership Committee (B. Gray)

The Graduate School Dean approved 5 new graduate faculty members. The Membership Committee is currently reviewing three of the seven "tabled" membership nominations from their previous meeting and will report at next GC meeting.

c. Curriculum Committee A (L. Ream)

The Curriculum Committee A reviewed the following item:

1. Program Proposal for Post-Masters Certificate Programs, College of Nursing and Health - This proposal would add the post masters certificate option for the following concentrations: Pediatric Clinical Nurse Specialist, Primary Care Pediatric Nurse Practitioner, Adult Clinical Nurse Specialist, Acute Care Nurse Practitioner, and Community Health Clinical Nurse Specialist. The committee noted that the program falls within the acceptable number of credit hours for a certificate program. On behalf of the Curriculum Committee A, L.Ream moved to approve the post-masters certificate programs in the College of Nursing and Health. Discussion: None. A.Hsu called for a vote. All in favor. Motion passed.

d. Curriculum Committee B (C. Loranger)

1. Course Modifications – The Curriculum Committee B reviewed the following course modifications: URS 6970, URS 7010, URS 7020, URS 7040, URS 7050, URS 7060, URS 7090, and MPA Academic Program Semester Program Modification. On behalf of the Curriculum Committee B, C. Loranger moved to approve the course modifications as written (with one small change in the student record title for URS 6970). Discussion: none. A. Hsu called for a vote. All in favor. Motion passed.

e. Joint Curriculum Committees (A. Hsu)

1. Cyber Security Program Development Plan (PDP) – A similar PDP was considered a couple of years ago and then re-considered last year. An updated version was reviewed in a special meeting of both curriculum committees earlier this week. Both members of CECS and SOPP attested that there is significant need and interest in the community for this program. CECS stated that they have faculty who are specialized in this area and that there are local jobs available for the future graduates. Even with AFIT offering similar programs, there is enough demand and interest to support a program at WSU. On behalf of Curriculum Committees A and B, L.Ream moved to approve the Cyber Security PDP. Discussion: None. A.Hsu called for a vote. All in favor. Motion passed.

f. Student Affairs Committee (M. Kadakia for C. Brun)

1. Graduate Council Scholars - As requested at the October Grad Council meeting, the Student Affairs Committee re-visited the application deadlines for the second call for the Graduate Council Scholars and recommends the following: The second call for nominations will have a March 15 deadline. The committee will select two Scholars by April 1. (The first call for nominations will go out in December with a Jan. 15, 2012 deadline. The committee will select two Scholars from this pool by Feb. 1.)

2. Graduate Student Dialogue – Just a reminder to consider being a sponsor.

3. Alumni Graduate Awards – Nominations are due to the Graduate School by Nov. 14.

VI. Research (E. Reinsch-Friese)

(No State Share of Instructional (SSI) distribution is included because these funds have disappeared)

Slide 1 - WSU Cumulative Grant and Contract Awards - comparison with previous three fiscal years shows positive trend.

Slide 2 – Awards by Major Funding Source FY11 vs. FY10– most of our funding comes from federal agencies ($52 million)

Slide 3 – Awards by Major Funding Source FY11 – pie chart shows 60.8% from federal agencies

Slide 4 – Awards by Campus Area FY11 vs. FY 10 – Student Services has the most awards (this includes financial aid, Ohio Link, and WSRI)

Slide 5 – Awards by Campus Area – pie chart shows 36.2% from Student Services

Slide 6 – Awards by Type of Activity FY11 vs. FY10 – Research award amount decreased

Slide 7 – 10 Years of Funding (2001-2011) – In 2001-02, 537 awards at $41 million; in 2010-11, 600 awards at $86 million.

Slide 8 – WSU Cumulative Grant and Contract Awards – graph that shows where we are so far in FY12 (above $50 million which is better than FY09, FY10, and FY11 at this same point in time – Oct. 31)

Slide 9 – RSP Website Updates – New guidance for (1) Data Retention and Ownership Policy,

(2) Principal Investigator Eligibility, and (3) Principal Investigator-Project Director Responsibilities

Slide 10 – Upcoming Workshops – (1) Introduction to Responsible Conduct of Research 1/10/12, noon, (2) Research Misconduct, 1/12/12, noon and (3) Proposal Writing Workshop 4/4/12, presenter: Dr. Robert Lucas, limited to 25 attendees.

Slide 11 – RSP Software Implementation – InfoEd replacing FileMaker database. Will start using electronic routing (no more red routing folders)

VII. Graduate Student Assembly (L. Hofmeyer)

Lindsey Hofmeyer introduced herself as the new Student Government representative for the Graduate School. Representing the Graduate Student Assembly (GSA), she announced that the request for proposals for the 2011-2012 Graduate Student Assembly Grant programs was emailed on Monday. The first application deadline is January 3, 2012. There have been 530 hits on the GSA website already.

Any graduate student, or professional student enrolled in the Boonshoft School of Medicine or the School of Professional Psychology, who is registered for at least one credit hour, is eligible to apply for one or both grants. GSA supports two grants: an Original Work Grant and a Professional Development Grant. The Original Work Grant is intended to support research conducted by WSU graduate students. The Professional Development Grant is intended to help students enhance their graduate-level education through participation in conferences, seminars, and workshops as well as other activities related to furthering the students’ careers.

At the request of Graduate Council, the request for proposals will be emailed to all members after the meeting.

VIII. Unfinished Business

None

IX. New Business

None

X. Discussion

None

XI. The meeting was adjourned at 3:30 p.m.