Graduate Council Meeting

May 17, 2012

MINUTES

I.  The meeting was called to order at 2:05 p.m.

Voting members and alternates present were:  G. Alter, C. Brun, A. Chamberlain, D. Cool, R. Grandhi, B. Gray, P. Ilagan, M. Kazimierczuk, B. Milligan, E. Osborne, L. Ream, J. Runkle, M. Schultz, E. Self, and T. Tarpey.

Non-voting members, alternates and other attendees were:  B. Ayres, M. Bargerhuff, M. Brainerd, L. Caron, D. Cipollini, E. Gilles (scribe), A. Goshtasby, L. Hong, A. Hsu (chair), D. Krane, E. Reinsch-Friese, D. Voss, and R. Williams.
  
II.   Approval of Minutes

It was moved and seconded that the minutes of the April 19, 2012 meeting be approved as written.  Motion carried unanimously.

III.   Report of the Dean (A. Hsu)

a. Marketing Initiatives – Through efforts in search engine marketing, radio and print ads, and the latest effort of on-campus marketing (back page ads in The Guardian), the Graduate School has seen a 17% increase in applications for Fall 2012 (as of April 30).

b. Tuition Fee Remission Policy – An ad-hoc committee of the Research Council recently reviewed the 1992 written policy with the intent to update and clarify the policy. Their draft policy will be presented to the Research Council in June and will be reviewed by Graduate Council in the fall.

c. Cotutelle PhD Programs – Some faculty have expressed an interest in forming joint PhD programs with European universities where the students would study at their home institutions for two years and then complete two years at the partner university. The student would be awarded two diplomas. This program is common in Europe, Canada, and Australia, and a few universities in the U.S. currently have similar programs. A couple of Wright State’s PhD program directors have been asked to review the proposal. If they are in support, the Policies Committee and Graduate Council will review the proposal, as well as Faculty Senate, the Board of Trustees, OBR, and maybe HLC.

d. Graduate Council Elections – A reminder that a few colleges/schools still need to submit their election results for a new Grad Council representative before the end of the quarter.

IV. Report of the Assistant Dean (R. Ayres)

Electronic Admissions Workflow – The workflow is functional now. Some of the programs in CoLA and CoSM are using it. Some problems have been identified and some features have been added.  CEHS, CoNH, and CECS will receive training soon. By Fall 2012, all graduate admission applications will be processed electronically.

V. Committee Reports

a. Policies Committee (G. Alter)
1. Policy 2.40 Graduate Council Scholarships – There is no written policy for the Graduate Council Scholarships. Policy 2.40 is new language and reflects current practices; it describes eligibility and identifies procedures. 

2. Policy 4.52 Graduate Course Permission – Language added to Policy 4.52 limits the number of graduate credits that an undergraduate student can apply to a graduate degree to 12.

3. Policy 4.31 Credit Hour Limits – This policy is neither useful because of the variety of programs’ needs nor is it enforceable. The recommendation is to remove the policy.

On behalf of the Policies Committee, G. Alter moved to approve the changes made to policies 2.40, 4.52, and 4.31. Discussion: A suggestion was made to change policy 4.31 rather than eliminate the policy. A. Hsu called for a vote on policies 2.40 and 4.52 only. All in favor. Motion carried.

Continued discussion of Policy 4.31 led to a new motion by the Policies Committee to modify the policy language to: Graduate Students can normally earn a maximum of eighteen semester hours in a term. The motion was seconded. A. Hsu called for a vote. All in favor. Motion carried.

b. Membership Committee (B. Gray)
Since the last Graduate Council meeting, the Graduate School Dean approved 11 Regular graduate faculty memberships and 17 Adjunct memberships. The Membership Committee approved 6 Adjunct memberships with one nomination still pending.

c. Curriculum Committee A (L. Ream)

1. Course Inventory Requests –On behalf of the Curriculum Committee A, L. Ream moved to approve the following new courses as written: ASM 7570, EE 7430, EE 7430 Lab, and EE 7550. Discussion: Clarification as to whether pre-requisites are necessary – they are not. A. Hsu called for a vote. All in favor. Motion carried.

2. Course Modifications –On behalf of the Curriculum Committee A, L. Ream moved to approve the title change requests for CHM 6450 and CHM 6500 as written. Discussion: none. A. Hsu called for a vote. All in favor. Motion carried.

3. Biostatistics Track in Applied Statistics Master’s Degree Program and 2 Course Inventory Requests –This is a new track within the Applied Statistics program with a target start date of Fall 2012. Permission has been granted for the hiring of one new faculty with the appropriate expertise. Two additional 3-credit hour courses have also been developed: STT 6310 and STT 7300. On behalf of the Curriculum Committee A, L. Ream moved to approve the biostatistics track and the two new courses as written. Discussion: none. A. Hsu called for a vote. All in favor. Motion carried.

d. Curriculum Committee B (L. Ream for C. Loranger)

1. Course Modification – The Curriculum Committee B met online to review and approve one course modification request from CEHS, raising credit hours for SPM 7010 from 2 to 3 hours. The syllabus provided with the request validated the change. On behalf of Curriculum Committee B, L. Ream moved to approve the credit hour modification for SPM 7010 as written. Discussion: none. A. Hsu called for a vote. All in favor. Motion carried.

2. Course Inventory Request - On behalf of Curriculum Committee B, L. Ream moved to approve the new MPA course, URS 7055, as written. Discussion: Clarification – this course will only be offered one time (in Fall 2012) and is designed specifically to help the MPA students with the semester conversion. A. Hsu called for a vote. All in favor. Motion carried.

e. Student Affairs Committee (C. Brun)
1.   Minority Fellowship Awards – The scholarships will be available next academic year and will be separate from the Graduate Council scholarships. The Student Affairs Committee will be responsible for reviewing the applications.

2.     Policy 2.40 Graduate Council Scholars – The Student Affairs Committee also approved the new policy for Graduate Council Scholars, Policy 2.40. It is important to note that M.D. and Psy.D. students are not eligible for these awards.

3.     Number of Graduate Council Scholar Awards – As a result of conversations over the course of the academic year, the Student Affairs Committee recommends that the Graduate Council Scholar awards be changed from four 2-year awards to eight 1-year awards. Discussion: Comments in support of the change: More awards may lead to better representation of colleges; students should have to earn funding for second year (prove themselves). Comments against the change: One year awards are not an attractive or useful recruitment tool; some international students need to have guaranteed 2-year funding. A.Hsu called for a poll. More were in favor of the change than opposed. The Graduate School will go ahead and test the one-year Graduate Council Scholar awards next year.

VI. Research (E. Reinsch-Friese)
Slide 1 – Cumulative Grant and Contract Awards Comparison with Previous Five Fiscal Years: Through April FY12, $81.4 million awarded, up $1 million from April FY11.

Slide 2 – Cumulative Grant and Contract Awards coded as “Applied and Basic Research” Comparison with Previous Five Fiscal Years: Through April FY12, $26.8 million research funds awarded, down from $28.9 million in April FY11.

Slide 3 – FY13 Fringe Benefit Rates (effective 7/1/12) – Of note, P-T faculty decrease from 11.5% to 8.4%, affecting summer faculty.

Slides 4 and 5 – InfoEd Implementation: Replaced Community of Science (COS) with Sponsored Programs Information Network (SPIN); Proposal development and proposal tracking will be electronic routing (no more red folders) and system-to-system submission, pilot group testing this summer; testing planned for Conflict of Interest module this summer; and Human Subjects and Animal Welfare modules will be implemented in future.

Slide 6 – Latest edition of Research News on RSP website. Fall Faculty Orientation is Oct. 16, 8:30-noon.

VII. Old Business

CECS Full Proposal for Master of Science in Cyber Security – The Faculty Senate reviewed the joint full proposal for the Master of Science in Cyber Security and the Master of Cyber Security and amended the proposal by splitting it into the two programs. Faculty Senate then voted and approved the MS in Cyber Security but did not approve the Master of Cyber Security.

A.Hsu called for a vote for the Graduate Council to endorse the action of the Faculty Senate to split the full proposal for Cyber Security. Vote: All in favor.

VIII. New Business – None

IX. Discussion - None

X. The meeting was adjourned at 3:25 p.m.