Graduate Council Meeting

February 28, 2011

MINUTES

I. The meeting was called to order at 2:30 p.m.

Voting members and alternates present were: G. Alter, M. Bargerhuff, J. Blair, L. Caron, A. Chamberlain, D. Cipollini, R. Dodge, K. Engisch, B. Fowler, R. Grandhi, B. Gray, C. Harris, L. Hong, A. Hsu (chair), L. James, D. Johnson, M. Mamrack, D. Miles Curry, D. Petkie, L. Ream, J. Runkle, E. Self, J. Tipps, L. VandeCreek, D. Voss, S. Watamaniuk, R. Williams, E. Wolf

Non-voting members, alternates and other attendees were: B. Ayres, C. Brun, G. Crawford, S. Foster, E. Gilles (scribe), C. Sulentic, T. Tarpey, Shaojun Wang

II. Approval of Minutes

It was moved and seconded that the minutes of the November 8, 2010 meeting be approved as written. Motion carried unanimously.

III. Report of the Dean (A. Hsu)

a. Program Reviews – Inter-University Council of Ohio (IUC)’s Doctoral Funding Consultation: an institution qualifies for “quality funding” when it confirms that it has implemented a comprehensive internal and external review process for its doctoral programs. The review of the doctoral programs, and all graduate programs, is currently being discussed with the Provost. The Higher Learning Commission (HLC) visits WSU every 10 years; their last visit was 5 years ago. At that time, WSU had devised an assessment plan and pledged to implement it. At this point, we need to start assessing programs. It is yet to be determined if the central person to oversee this process will be someone in the Provost’s office or someone in the School of Graduate Studies.

b. Faculty Constitution – Graduate Council’s request to delay the process was denied. Discussions and debates continued for two Faculty Senate sessions: Jan. 10 and Feb. 7, 2011. The main point of disagreement was membership. Compromises were prepared in case Graduate Council’s proposals were voted down. Dean’s membership: voted down, compromise of ex-officio non-voting members approved. Doctoral Directors’ membership: not voted upon although the compromise had been approved by the Faculty Senate unanimously. As it currently stands, three members will be elected per college. If the college has a doctoral program, then one member must be a doctoral director. The number of alternates will need clarification.

IV. Report of the Assistant Dean (B. Ayres)

a. Procedures for Student Misconduct – Procedural language added to the School of Graduate Studies Policies and Procedures Manual simply stating that in cases of student misconduct, the student should be referred to the Office of Community Standards and Student Conduct. The “Code of Student Conduct” applies to all students, undergraduate and graduate. There is a penalty range.
b. Procedures for Approval for Combined BS/MS programs – This option has been presented to several programs; one has a proposal ready for approval today. If interested, program proposals need to demonstrate coverage of both undergraduate and graduate program requirements and should include a sample curriculum. Other parties are becoming involved in the approval process, at least initially: Faculty Senate, UCAPC, HLC, and RACGS. The process will always begin with the Policies Committee (eventually Curriculum Committee) and Graduate Council.
V. Committee Reports

a. Policies Committee (L. Ream)
1. TOEFL Policy for Admissions - Students with a Bachelors degree from an English-language institution can waive the TOEFL requirement; and the LEAP Level 4 is allowable as a TOEFL waiver (current policy). These changes would facilitate the application and admission to WSU of international students who have already studied English overseas, and it would recognize WSU’s own LEAP Program. This new policy also encourages international students who are here through exchange programs (i.e., here temporarily) to return to earn a degree from WSU. This policy would make the admission process easier for these students as well. L. Ream motioned to approve the TOEFL policy. Motion passed unanimously.

2. WPAFB Transfer Credit - This is a clarification of how much credit can be transferred to WSU. The Policy states that transferred credit cannot exceed 50% of that required by the degree. An exception would be for civil servants and military personnel who have transferred to the base within the previous three years: they would have no limit to the amount of credit transferred. Justification: it lowers barriers for admission to WSU (they can’t count all of their previous graduate work) and this new policy potentially will attract more students from WPAFB. Clarification in discussion: Programs will maintain control over final acceptance of these students and their credits. This is a special request from the military. Spouses of military are not included. L. Ream motioned to approve the WPAFB transfer credit policy. The motion passed with one opposed.

3. Academic Review and Dismissal – This policy is for information only. The language is nearly identical to the existing policy used by doctoral programs to review or evaluate a student’s academic performance. Adding this policy for master’s programs would make the policy consistent across all programs. Graduate programs can review graduate students at any time and can develop additional standards of their own.

4. Graduate Scholars and Scholarships - This is a change in who can be awarded Graduate Tuition Scholarships. This change would allow departments and programs more flexibility in the use of these scholarships, particularly as a reward for doing well in a program. Current policy states that scholarships are given only to new students as a recruitment tool. The change would state that the scholarships could also be used for the retention of existing students who have either excellent academic records, and/or for existing students where initial resources like grants have run out. Discussion: The source of dollars is provided by the Provost from the university budget. The School of Graduate Studies has stewardship of these funds. Grad Studies divides the funds among the colleges. L. Ream motioned to approve the Graduate Scholars and Scholarships policy. Motion passed unanimously.

5. Master of Science in Engineering Title Changes - The College of Engineering and Computer Science is requesting changes to the titles of seven programs under the umbrella of “Master of Science in Engineering.” Each of these seven programs offers independent and different training to students. While no changes in the curriculum are proposed, the change of titles would be more descriptive of each program. Benefits would be the facilitation of more effective and targeted marketing campaigns geared to attract top students to a specific engineering program; and would also provide employers with more clarity on a student’s specific skills and competencies. L. Ream motioned to approve the MSEG title changes. Motion passed unanimously.

6. Combined BS/MS Degree Program in Electrical Engineering - The Department of Electrical Engineering is proposing a combined Bachelor’s and Master’s degree program. In this new program, up to 18 quarter hours (or 12 semester hours) of graduate level courses may be double counted and applied toward both degree requirements. The new combined program would take 5 years to complete. As undergraduates (junior year), the students would be required to successfully complete three specified core undergraduate engineering courses before applying to the Master’s Program with a minimum 3.3 GPA in these three courses, along with an overall undergraduate GPA of 3.3. L. Ream motioned to approve the combined degree program in electrical engineering. Motion passed unanimously.

b. Policies and Membership Committees (A. Hsu) – Graduate Faculty Membership. Rationale for change: (1) The current process is cumbersome and (2) The Higher Learning Commission of the North Central Association has set policy on accreditation criteria with faculty requirements defined explicitly. Both the Policies and Membership Committees have reviewed the new policy multiple times. The primary feature of the new policy is the elimination of the 2 tier membership. The structure has been simplified to regular or adjunct membership. It also gives authority back to the colleges in the determination of faculty qualifications. For approval, nominations that have all criteria met can be approved by the Dean of Graduate Studies, and nominations of candidates that do not meet all requirements will go before the Membership Committee. A third category, temporary membership, is reserved for new faculty hired in the summer and is for one term only. L. Ream motioned to approve the new graduate faculty membership policy. The motion passed unanimously.
c. Membership Committee (R. Dodge) - The Membership Committee recommended thirteen (13) new nominees who met the standards for full graduate faculty status and twenty-seven (27) who met the standards for adjunct full graduate faculty membership.
The full graduate faculty nominees are:

Tracy L. Brewer Nursing / CoNH
Anne Clinton Russell Nursing / CoNH
James Ebert Comm Health / BSoM
Carol Engelhardt Herringer History / CoLA
Detrice Green Barry Nursing / CoNH
Perla R. Ilagan Nursing / CoNH
Kathy Jones Keister Nursing / CoNH
Mary Beth Kaylor Nursing / CoNH
Sabrina Neeley Comm Health / BSoM
Sara J. Paton Comm Health / BSoM
Sherrill J. Smith Nursing / CoNH
William Spears Comm Health / BSoM
Ann M. Stalter Nursing / CoNH

The adjunct full graduate faculty nominees are:

Algase, Donna Nursing / CoNH
Baker, Ann Nursing / CoNH
Batten, Susan Nursing / CoNH
Bork, Christopher Nursing / CoNH
Caruso, Joseph Env Sci PhD / CoSM
Daily, Jeremy Mechanical & Materials Engineering / CECS
Ehrmin, Joanne Nursing / CoNH
Gasper, Phyllis Nursing / CoNH
Grothaus, Kay Nursing / CoNH
Karabin, Beverly Nursing / CoNH
Lee, Carolyn Nursing / CoNH
Lessick, Mira Nursing / CoNH
Oehrtman, Sandra Nursing / CoNH
Phillips, Kelly Nursing / CoNH
Pierce, Linda Nursing / CoNH
Pocotte, Susan Nursing / CoNH
Ransom, Jane Nursing / CoNH
Rice, Susan Nursing / CoNH
Salvador, Diane Nursing / CoNH
Schiml-Webb, Patricia Psychology/CoSM
Schriner, Cheryl Nursing / CoNH
Sink, Katherine Nursing / CoNH
Smolen, Dianne Nursing / CoNH
Sochacki, Susan Nursing / CoNH
Szirony, Tracy Nursing / CoNH
Walsh, M. Eileen Nursing / CoNH
Wood, Marilyn Nursing / CoNH

On behalf of the Membership Committee, R. Dodge motioned that the nominees for both full and adjunct full graduate faculty status be approved. The motion passed unanimously.

d. Student Affairs Committee (C. Brun) – The Student Affairs Committee met two times since the last Graduate Council meeting. During those meetings: (1) We submitted to the Graduate School our candidates for Graduate School Alumni of the Year: James Gross (BSoM) and Richard Davis (RSCoB), (2) We also met with the president of the newly formed Graduate Student Assembly, Lisa Douglas, and will help support the beginning of this organization, and (3) We ranked the candidates to receive the first two Graduate Scholars Awards. The Committee agreed to open up the nomination process for the Graduate Scholars Awards to allow more participation among all Colleges and Schools for the two remaining Graduate Scholars awards. An announcement of the extension of the nomination process will be made by the Graduate School. Nominations will be accepted up to April 1, 2011. Nominees already submitted will be reviewed again. There were 27 nominees received by the February 15, 2011 deadline. All graduate faculty are encouraged to submit nominees to their colleges of Students of Excellence in their graduate programs.
VI. Graduate Student Assembly (G. Crawford)

Galen Crawford announced the formation of the Graduate Student Assembly (GSA). Its first meeting takes place later today. The GSA is seeking funds for travel grants and research grants. GSA has its own website with links to Career Services and UCIE. As Student Government Senator, Galen has been in discussion with Faculty Senate about course management systems.

VII. Unfinished Business

a. Name Change for School of Graduate Studies – Dr. Ream motioned to take this item from the table. J. Runkle seconded. Review of original presentation. L. Ream’s original motion is to recommend the name change of the School of Graduate Studies to Graduate School to be used consistently as either Wright State University Graduate School or the Graduate School of Wright State University. The motion passed unanimously.
b. School of Graduate Studies Policies and Procedures Manual – L. Ream motioned to accept the changes to the manual. Motion passed unanimously.
c. Graduate Council Policies and Procedures Manual - L. Ream motioned to accept the changes to the manual. Motion passed unanimously.
VIII. New Business

IX. Discussion Items

a. Graduate Council Elections – Election by May 1. We currently have two elected members per college, plus one alternate, serving two-year terms. Half of the current members’ terms expire this summer. To transition into the new system under the new constitution, each college will elect two new members, one to a three-year term and one to a two-year term, and one alternate. Each college will run its own election.
b. Graduate Council Committee Assignments – According to current Policies and Procedures, the committee members are appointed by the Chair of the Graduate Council. After elections, polls will be sent to Graduate Council members for committee preference. Efforts will be made to place members in the committees that they most prefer.
c. Graduate Council Committee Chairman Appointments - According to current Policies and Procedures, the committee chairs are appointed by the Chair of the Graduate Council. Volunteering for a position is welcome.
d. Meeting schedule for 2011-2012 – In a break from tradition, the meetings will take place at 2:00 on Thursdays next year: Oct. 13, 2011; Nov. 10, 2011; Feb. 2, 2012; March 1, 2012; April 19, 2012; and May 17, 2012. All meetings will be in E156 SU.
e. Budget Allocations for Graduate Tuition Scholarships - The long term goal is to have Graduate Tuition Scholarship (GTS) allocation completely determined by performance. In order to transition smoothly into a performance based allocation system and avoid abrupt changes that may cause interruption of programs, we propose a 5 year transition period. During the first year of this transition period, only 10% of the Graduate Tuition Scholarships pool will be based on a formula that takes into account performance factors, and the rest will still be historical based. In the following four years, there will be an additional 20% added to the performance based pool each year, so by the sixth year all GTS funds will be allocated based on performance factors.
The formula used below is based on graduate student enrollment, average course completion rate, number of graduate degrees awarded, and grants and contracts. Variable Definitions and Proposed Performance Indicator Formula:
• ? - Summation over all colleges
• Enrollment Weight (EW) = College Graduate Enrollment Headcount (E) / ? E
• Completion Weight (CW) = Average course completion rate for the College (C) / ? C
• Degrees Weight (DW) = Number of graduate degrees awarded (D) / ? D
• Grants Weight (GW) = Total grants and contracts (G) / ? G
• Capacity and Growth Weight (CGW) = Capacity and Growth Index (CGI)/ ? CGI

• College Performance Indicator (CPI) = 20%*EW + 20%*CW + 20%*DW + 20%*GW + 20%*CGW

Proposed 2011-2012 Allocation Formula:
College Allocation = (90% of 2010-11 college GTS allocation) + CPI * (10% of 2010-11 total GTS fund)

One suggestion: For PhD, the time to degree is longer. To be closer to equality with MS degrees, 1 PhD degree should be multiplied by 2.5.
Dr. Hsu will make this presentation to Council of Deans on March 1.
College feedback is welcomed and encouraged. Please review this proposal with college faculty. The goal is to have a fair and effective formula.
X. The meeting was adjourned at 4:05 p.m.