Graduate Council Manual

1.00 The Graduate Council

The Graduate Council is the Graduate School's policy-making body. It acts for the graduate faculty and is chaired by the Dean, Graduate School. The Graduate Council receives its powers from the Faculty Senate and has the primary responsibility for the establishment of standards, procedures, and operations affecting all graduate students enrolled at Wright State University. All matters concerning graduate education are conducted in accordance with the Graduate Council and conform to the policies of the Faculty Senate.

1.10 Duties and Responsibilities

The Graduate Council shall promote the advancement and improvement of graduate study at Wright State University in all appropriate ways. The Council shall:

1.11 Recommend to the Faculty Senate the approval of new graduate degrees and programs.

1.12 Determine appropriate standards of graduate instruction, determine standards for the selection of faculty to offer graduate instruction, and insure uniform application of the standards.

1.13 Supervise the procedure for approval of courses recommended for graduate credit.

1.14 Formulate scholastic regulations regarding graduate students, with authority to dismiss from the Graduate School those who fail to meet academic standards. Such regulations shall include:

  • Standards, policies, and procedures for admission of students to graduate study.
  • Standards for continuance in the Graduate School.
  • Minimum requirements for graduate degrees.
  • Standards, policies, and procedures for graduate fellowships and assistantships.
  • Academic regulations governing graduate students.

1.15 Certify to the University faculty all candidates qualified to receive graduate degrees.

1.16 Act upon petitions of graduate students.

1.17 Report to the Faculty Senate within ten (10) working days of meeting on the actions of the Graduate Council.

1.18 Notwithstanding any of the above, make recommendation to the Faculty Senate for action any policy or curricular issue requiring Board of Trustee approval.

1.19 Periodically review and, as it deems necessary, revise the policies laid out in this manual in accordance with the Faculty Constitution. In this task, the Graduate School administration and staff is charged with maintaining and updating this manual, and is empowered to make such non-substantive or procedural changes as are necessary from time to time to keep the processes described herein in good working order.

1.20 Composition of the Graduate Council

1.21 Membership in the Graduate Council shall be of three types: regular members, alternates, and non-voting ex officio members. Alternates may attend and discuss, but may not vote, except in the absence of the regular members they represent. Non-voting members may attend and discuss but may not vote.

1.22 Membership shall consist of the following persons:

Regular members:

A. Three members from the Graduate Faculty of each appropriate academic college or school to be elected according to the Faculty Senate election rules. Of these three, all must have regular graduate faculty status. In addition, at least one member must be a doctoral program director (from colleges that have doctoral programs), one must be a graduate program director (if possible), and no more than one may be below the rank of Assistant Professor. Eligible voters in all such elections are Wright State Faculty with regular graduate faculty status.


Each unit providing a member shall also provide an alternate member using the same criteria and procedures as for the members.

Non-Voting Ex Officio Members

A. The Dean of the Graduate School

B. The Dean of each College or School offering graduate programs, or the Assistant or Associate Dean with primary responsibility for graduate education

C. The Provost

D. The Vice President for Research & Graduate Studies

E. The Directors of approved Doctoral Programs

F. The University Librarian

G. The graduate student representative to the Student Government

H. The Faculty Senate President or designee

I. The Assistant and/or Associate Deans of the Graduate School

J. Administrative Staff of the Dean of the Graduate School

1.30 Terms of Office of Selected Members

1.31 Such members of the Graduate Council serve three-year terms, with one-third of the elected representatives being selected each year.

1.32 The term of office of such members begins September 1 following their election.

1.33 Such members who serve for two consecutive terms are ineligible to serve again for a period of one year after their second term expires.

1.40 Officers

1.41 The Dean of the Graduate School shall be the chair of the Graduate Council and shall preside. At the Dean's discretion, another member of the Graduate Council may preside as Chair pro tempore.

1.42 The administrative staff of the Graduate School Dean shall serve as Secretary of the Graduate Council.

A. The Secretary shall be responsible for recording and distributing to Council members the minutes of each meeting of the Council. In the absence of the Secretary, the chair is responsible for the recording and distributing of the minutes.

B. The Secretary shall perform such other clerical functions as are required by the Council.

1.50 Conduct of Meetings

1.51 All meetings of the Graduate Council shall be conducted in accordance with Robert's Rules of Order, Revised, in so far as it is consistent with the Graduate Council.

1.52 The agenda for each meeting will be prepared by the chair of the Graduate Council and distributed at least five days prior to the meeting. The Council, by affirmative vote of the majority attending, may decide to act on a matter not on the agenda.

1.53 A simple majority of the Graduate Council shall constitute a quorum, except that a quorum for a meeting held between the last regularly scheduled Spring term meeting of one academic year and the first regularly scheduled Fall term meeting of the ensuing academic year shall be one-third of the total membership of the Graduate Council.

1.54 All members of the Council may participate in Council deliberations. All Regular members may vote on Council decisions. An alternate representative may vote only in the absence of a member from his/her College/School.

1.55 Any member of the University community may attend meetings of the Graduate Council. The Council shall regulate the attendance of other persons. Participation in the deliberation of the Council by persons who are not members of the Council is allowed if approved by a simple majority of the members present.

1.56 The Graduate Council shall hold regular meetings a minimum of four times per year.

1.57 The chair of the Graduate Council is authorized to call special meetings.

1.60 Committees

1.61 The Graduate Council may form such committees as it deems necessary to carry out its duties. The authority of such committees may not exceed the authority of the Council.

1.62 The chair of the Council shall designate the chair and the membership of all committees of the Graduate Council subject to the following:

A. Membership of any committee may include persons from outside the Graduate Council. Up to three such graduate faculty members may be appointed on an ad hoc basis to each curriculum committee to provide balance by discipline and/or subject matter expertise. Additional faculty members are appointed by the Dean of the Graduate School normally to serve terms of three years.

B. The chair of a Standing Committee must have regular membership on the Graduate Faculty.

C. The chair of the Graduate Council, or his or her designee, is an ex officio member of every Committee.

D. Each regular member of the Graduate Council is assigned to one of the standing committees, as listed below in 1.63.

1.63 The Standing Committees of the Graduate Council shall include:

A. A Graduate Education Policies Committee to review the policies and procedures of the graduate faculty and Graduate Council and to propose modifications to the Graduate Council.

B. A Graduate Faculty Membership Committee to review graduate faculty nominations and make recommendations to the Graduate Council.

C. A Curriculum Committee A to review proposals for new courses, new programs, and program revisions from: College of Science and Mathematics, College of Engineering and Computer Science, Boonshoft School of Medicine, and College of Nursing and Health. The Committee shall make recommendations to the Graduate Council.

D. A Curriculum Committee B to review proposals for new courses, new programs, and program revisions from: Raj Soin College of Business, College of Education and Human Services, College of Liberal Arts, and School of Professional Psychology. The Committee shall make recommendations to the Graduate Council.

E. A Student Affairs Committee which will be concerned with various matters affecting graduate students. It shall act as an appellate body on petitions of students for exceptions to University and Graduate School regulations, hear appeals of admission petitions, disburse scholarship funds and select awardees for graduate council scholarship and other graduate student awards, advise graduate student organizations, study recruitment of graduate students, and other such matters as may be deemed necessary by the Graduate Council or the Dean of the Graduate School.

1.64 Other committees may be established either on a permanent or temporary basis.