There are two types of students who may benefit from a Wright State University Financial Aid Consortium Agreement:

• Students who register for courses at both Wright State University (home school) and a visiting school during the same term. Aid will be awarded at Wright State University based upon the student's combined registered credit hours at both schools. Students are responsible for making payments owed to the visiting school to avoid registration cancelation. If the student's aid at Wright State University exceeds their Wright State University fees, the Office of the Bursar will issue the remaining aid to the student which in most cases will reimburse the student for payment made out-of-pocket to the visit school.
   
• Transient students who are not taking any courses at Wright State University (their home school) but are registered for courses at a visiting school for a given term. Aid will be awarded at Wright State University based on the student's cost of attendance and enrollment status at the visiting school. WSU's Office of Financial Aid will request that the Office of the Bursar send all financial aid monies to either the visiting school's financial aid office or cashiers office during Wright State University's regularly scheduled date for issuing refunds to students. In most cases, the Office of the Bursar will not be able to forward any financial aid monies to the visiting school prior to that schools tuition fee payment deadline date. Therefore, it is the student's responsibility to either make a payment by the visiting school's scheduled fee payment due date or make special arrangements with the visiting school to place a hold on registration until financial aid monies can be forwarded from Wright State University to the visiting school.

Three Steps to Complete a Wright State University Financial Aid Consortium Agreement:

To start the consortium agreement process, students should schedule an appointment to meet with a representative within Office of Financial Aid.

1. Complete a Consortium Agreement Request Form. In Section I, the student provides requested information, and then signs the form agreeing to the responsibilities and conditions of the consortium agreement. In Section II, the students' academic advisor at Wright State University provides requested information, and then signs the form authorizing the student to take courses at the visiting school. In place of completing Section II, the advisor may write a letter on Wright State University letterhead providing all required information.
    
2. Obtain a copy of the student's bill and registration from the visiting school showing the courses registered at the visiting school and the tuition and fees charged by the visiting school for the registered courses.
    
3. Submit the documents outlined in steps 1 and 2 above to WSU's Office of Financial Aid at least three weeks prior to the tuition and fee payment deadline for the term the consortium agreement is needed. Paperwork can be submitted after this date, however financial aid may be delayed and therefore unavailable to pay tuition and fees by the fee payment deadline for any courses taken at WSU.
    

After receiving the required documents, the Office of Financial Aid will write and forward to the visiting school a Financial Aid Consortium Agreement. It must be completed and returned by the visiting school to Wright State University's Office of Financial Aid for final processing. Wright State University cannot release aid to the student until it receives the completed agreement from the visiting school. After the term is completed, it is the student's responsibility to complete a Transcript Request Form obtained from the visiting school in order to enable consortium classes to be transferred to Wright State University. The student's classes at the visiting school will only transfer to Wright State University if a grade of C or better was earned. The grades and credit hours will not count in determining the student's grade point average at Wright State University.

The Registrar Consortium Agreement, known as Southern Ohio Council of Higher Education (SOCHE) Cross Registration, is established through WSU's Office of the Registrar. The type of student who may benefit from this consortium agreement is one planning on registering for courses during the same term at both Wright State University and a visiting school that is also a member of the SOCHE Consortium Agreement. A student is encouraged to completely understand the following six points of interest before deciding whether the SOCHE Cross Registration is an option that meets his or her needs.

• Course(s) at the visiting school must be needed for graduation, and must not be offered at Wright State University that same term or the course(s) offered at Wright State University conflicts with the time and schedule of other course(s) needed at Wright State University that same term.
   
• Credit hours registered at Wright State University must equal or exceed the credit hours registered at the visiting school.
   
• Registration at most of the visiting schools will not be permitted as a SOCHE Cross Registration student until a specified date prior to the start of the term. At most schools that are members of SOCHE, cross registration for a class is on a space available basis after first priority goes to the schools own regularly enrolled or continuing students. Contact the visiting school's Registrar's Office to find the date Wright State University students can register as a SOCHE cross registration student. If the class is closed when registration is open to Wright State University students, the majority of the time the visiting school will not let the student register for the class.
   
• Tuition and fees are paid to Wright State University only and no tuition charge is paid to the visiting school for the course(s) the student taking at the visiting school. The student pays Wright State University's tuition rate for the credit hours taken at the visiting school, even though the tuition rate at the visiting school may be less expensive. If the student is taking full-time hours at Wright State University and the combined credit hours at both Wright State University and the visiting school are 18 hours or less there may be no charge for the course taken at the visiting school since Wright State University charges a flat rate for tuition between 12-18 hours.
   
• Wright State University's Office of the Registrar adds a "dummy" course (DMV) for the exact number of hours the student is taking at the visiting school. This ensures the student's financial aid awards will be based on the combined hours registered at both schools.
   
• SOCHE Cross Registration courses taken at the visiting school will automatically transfer to Wright State University's Office of the Registrar at the end of the term. Even a grade of D, F, or X will transfer. The class will appear on the student's transcript as a Wright State University course with a note next to it indicating it was a cross registration course. The grade(s) and hours earned will figure in determining the students Wright State University grade point average.

How to Complete a Registrar Consortium Agreement (SOCHE Cross Registration):

To learn more about SOCHE and to view a list of participating schools, visit http://www.soche.org. A Cross Registration Application can be printed from this website (click on "Student Services," click on "Cross Registration," and then click on "Frequently Asked Questions") or obtained from Wright State University's Office of the Registrar. The process starts with the student completing Sections 1, 2 and 3 of the Cross Registration Application. The application then must be taken to the student's Wright State University academic advisor for signature in Section 4. Likewise, the application then must be taken to Wright State University's Office of the Registrar for signature in Section 4. Lastly, the application is taken to the visiting school's Registrar's Office for signature and for registration to be completed.

Contact Wright State University's Office of the Registrar by phone at (937) 775-5588 if you have any questions or to verify whether the course(s) you would like to register for at the visiting school fall within the guidelines mandated by the Registrar Consortium Agreement (SOCHE Cross Registration).

When Wright State University's Office of Financial Aid receives a consortium agreement from another school (the student's home school) for a student enrolled at Wright State University as a transient student or non-degree student, the Office of Financial Aid will complete the agreement as the visiting school. The agreement will then be returned to the student's home school by either fax or mail to the address provided on the agreement. In this case, the student's home school will be awarding the student financial aid.

Wright State University's Office of the Bursar must receive payment for the quarter by the tuition and fee payment deadline date or the student's classes will be canceled due to nonpayment. If the student's home school will be sending financial aid monies directly to the student, the student must make payment to Wright State University's Office of the Bursar by the fee payment due date to avoid registration cancelation. Students can elect to participate in Wright State University's Student Installment Payment Plan (SIPP) as a payment option. The student would need to make the first installment payment by the due date. By the time the next installment payment is due, the student's financial aid monies should have been received by the student from their home school. Contact the Office of the Bursar by phone at (937) 775-5650 for more information about SIPP.

If the student's home school is willing to send payment to Wright State University's Office of the Bursar from the student's financial aid awards for the full amount owed to Wright State University, a hold a can be placed on the student's registration until such payment is received. In order to have the hold placed on the student's registration, a letter from the home school must be sent to the Office of Financial Aid at least one week prior to Wright State University's fee payment deadline for the term to avoid registration cancelation. The letter must identify the student, the dollar amount of the check to be sent, and the approximate date the check would be mailed to Wright State University's Office of the Bursar. The letter can be sent by fax to (937) 775-5795 or by mail to:

Wright State University
Office of Financial Aid
E136 Student Union
3640 Colonel Glenn Hwy.
Dayton, OH 45435

The check along with a letter identifying the student and notation that the check is a result of a consortium agreement should be sent to Wright State University's Office of the Bursar. Fee payment for the consortium term should be sent to:

Wright State University
Office of the Bursar
E236 Student Union
3640 Colonel Glenn Hwy.
Dayton, OH 45435