Wright State University Staff Council Minutes
Wednesday, March 9, 2011
The WSU Staff Council met on Wednesday, March 9, 2011, at 2:00 pm, in Room 267 University Hall.
Present: Council Members: George Collins, Mary Healea, Joanie Hendricks, Fran Keeley, Liane Muhlenkamp, Jacqueline Neal, Curt Pederson, Wendy Riddell (for Kary Brigger),Vickie Slone,
and Rebecca Traxler
Convener: Albert Bondurant
Guests: Henry Limouze, Associate Provost for Faculty and Staff Affairs
Tony Linz, Employee Benefits Manager, Human Resources
1. Dependent Care Verification Information
Tony Linz distributed copies of his presentation and spoke about the upcoming Dependent Verification process requiring that all WSU employees verify eligibility of dependents listed on their health care plans. Wright State has selected HMS Employer Solutions (HMS) as the vendor to conduct this program. HMS will try to make this process as painless as possible for all employees. Human Resources (HR) will have a link to HMS on their website.
Wright State has 1600 employees with 3500 dependents enrolled in their health care plan. A communication about this process will go out the end of next week to these employees. The first phase of this process is the Voluntary Reporting Phase, which allows employees with ineligible dependents the opportunity to remove them from coverage with no questions asked.
The second phase is the Verification Phase which requires those employees with enrolled dependents to provide proof of eligibility. Tony said that employees will be able to mail in or fax copies of their evidence of eligibility (birth certificates, marriage certificates, etc.) to HMS. HMS will then send back a postcard to announce receipt of the information.
Vickie Slone said that HR should also track future changes in dependents’ status. Future new hires will also have to verify their enrolled dependents. Tony will ask that our questions be added to the HMS FAQ.
2. Ohio Senate Bill 5
Henry Limouze distributed copies of a summary of Ohio Senate Bill 5, The Public Employees’ Collective Bargaining Law, as passed by the Senate. The bill is changing every day. This is all uncharted territory.
Henry said that since Wright State faculty share in governance, they are considered management. As the bill stands now, only faculty salary can be a subject of collective bargaining, not benefits or workload. If you belong to a union, the legislature has the final say.
The bill requires merit-based pay for most public employees. It also states that employees pay 15% of the cost of health care. Henry said that WSU may need to help those at lower pay to cover this. It removes consideration of seniority and length of Service, by itself, from decisions regarding a reduction in work force of certain public employees. Henry said not to panic; we will work through this collegially.
3. Information RE: Early Separation Incentive Stats
Albert Bondurant distributed a revised summary of the Participant Analysis from the Early Separation Incentive Program including replacements as of 10/10/10. This info came from Matt Filipic, Senior Vice President for Business and Fiscal Affairs.
4. 2008 USAC/CSAC Staff Survey Recommendations
Jacqui Neal distributed a Rating Scale of the status of recommendations from the 2008 Staff Survey, which was a follow-up to the 2006 Survey. She asked Staff Council to look at the last two pages which list the recommendations and mark them as In Progress, Action Completed, and/or Further Action Needed. She is also going to have all Unclassified Staff Advisory Council (USAC) members fill this out.
5. Performance Management Process/Annual Appraisal
Albert handed out draft Performance Appraisal Forms for staff-non-supervisory and for staff-supervisor/leader. He asked Staff Council members to review the forms and provide input to him by March 15. There will be a WSU Leadership Academy program on Performance Management (The Performance Appraisal: An Obligation) offered later in March for anyone with staff reporting to them.
Albert also distributed a sheet of numbers and statistics regarding Performance Appraisals submitted to HR vs. Total Number of Staff Members (FT & PT) – over the last five years. On average, over the last five years, only 47% of the staff at WSU have received Annual Performance Appraisals. Albert suggested that this statistic be made known and that a President’s or Provost’s letter be sent out to encourage supervisors to complete evaluations. Albert also suggested that HR should (for this year only) be contacted to request an extension of the submission deadline (typically communicated by HR) to the end of April.
Liane Muhlenkamp, from WSU-Lake Campus, said that evaluations of all staff are required there. Liane also mentioned that Lake Campus was involved in a ‘pilot’ program from HR in the recent past that centered on an ‘electronic’ Performance Appraisal process (Performance Impact), however, most users found it difficult to use and time-consuming. Henry indicated that the ‘pilot’ program was discontinued when budget cuts were made in the past.
Henry pointed out that in some organizations, supervisors must submit evaluations of their staff before they receive their own salary increases. Albert said that the finalized version of the form will be ‘electronic’ for ease of use. Albert also said that employees may be able to evaluate their supervisors in the future (360 degree feedback). Whether this form becomes THE form for WSU, or not, will be decided in the future. At the least, it will be A form to use.
Henry pointed out that on page 5 of the draft appraisal form, there is a block that employees can check indicating that the appraisal was discussed with them by their supervisor and that they were given the opportunity to provide input prior to the form being finalized and submitted to Human Resources. There are also blocks to check indicating if the employee agrees or disagrees with the statements within the appraisal. Henry thinks these are good ideas, because they will become part of the record. He and Albert welcome any thoughts, comments, and suggestions on the draft appraisal form.
6. Workplace Violence Policy
The Workplace Violence Policy is being reviewed and discussed by Albert Bondurant, Executive Director of Organizational Development and Learning; Allan Boggs, Assistant Vice President for Human Resources; Amber Vlasnik, Director of the Women's Center; Juanita Wehrle-Einhorn, Director of Affirmative Action Programs; and Henry Limouze. Rebecca Traxler is the CSAC rep on this committee. Juanita has suggested splitting the policy to create a separate policy on bullying.
7. We Serve U
It was announced that there will be a We Serve U one-mile fitness walk on May 18, 2011, with tee shirts and lapel pins given out. Other events include a Bio Cleanup, help with collection and packaging of items to be sent to the military for the Blue Star Mothers, holding a raffle for Hospice of Dayton, and helping on Move-in Day on campus. Liane said that they are doing similar things at Lake Campus for various places in the local community.
The We Serve U project is an agenda item on the Board of Trustees Meeting in June 2011.
CSAC and USAC reps will attend the OSCHE meetings together and split the cost each year.
The meeting was adjourned at 3:35 pm. The next meeting of the WSU Staff Council will be held on Wednesday, May 25, 2011, at 2:30-4:00 pm, in Room 267 UH.