Wright State University Staff Council Minutes

Wednesday, September 27, 2006

 

 

The WSU Staff Council met on Wednesday, September 27, 2006, at 2:30 p.m., in Room 267 University Hall.

 

Present: Council Members: Mendy Beverly, Linda Dunbar, Diane Hamilton, Barb Bullock, Fran Keeley, Greg Kojola, John Sheidler, and Micki Stamps (in place of Evelyn Roberts)

 

Others: Bill Rickert, Marijane James, Tamara Jones

 

Bill Rickert welcomed new and previous council members to the first meeting of 2006-07. Everyone introduced themselves.

 

 

1.   Banner Training

Handouts were distributed on Banner Training for Staff and also copies of the actual CaTS (Computing and Telecommunications Services) web pages that list what training is available to all. Bill Rickert suggested a discussion about what Banner training is available now; how the staff learns about this training; and if more training is needed.

 

Marijane James, Senior Help Desk Training Coordinator, CaTS, came to speak about what Banner training is available from CaTS. She explained the difference between Wings Express and Banner Admin. Wings Express is a self-service site for all employees and students to access their personal information; for employees to access their time sheets, leave balances, etc.; and for permitted employees to create, view, and approve financial documents and to review budget information. Banner Admin is the back-end side where the information is entered into the system. The majority of employees are using Wings Express.

 

Banner Training available to staff from CaTS includes:

 

A.  Two workshops, Wings Express Finance Forms, and Finance Reconciliation and Queries, are scheduled quarterly. Handouts from these workshops can be viewed in CaTS Documentation on their website.

 

B.  Staff can access WINGS Finance documentation and many training videos at the Wings Resource Center (WRC) on the CaTS website.

 

C.  Banner Admin training, “Banner Fundamentals” is available at the WRC also; along with other Wings training.

 

It was asked how many know about or use the online training videos. Marijane said info about the videos went out on the Quick Bits online and is available at the Help Desk. It was suggested that CaTS should send an email to everyone about the training videos available for Wings Express and for Banner Help.

It was suggested that there should be an easily accessible link for Banner Help, possibly a list on the CaTS page organized by individual needs, levels of ability, and skills in Banner. A link to help for different Banner functions could be included in the alphabetical listing on the WSU homepage. Links to help on each type of Banner finance form might be helpful, but that is probably asking more than the Banner software can do.

 

Marijane said that someone from CaTS does speak at New Employee Orientations about CaTS services, hours, and training available. She said if there are any other suggestions, to email her at marijane.james@wright.edu.

 

2.    Classified Compensation Notices

 

Bill said that the main goal for the compensation notices was that Human Resources get them correct, since there were problems with them last year. He believed that this goal was accomplished for the most part.

 

The notices from Human Resources were not received in a timely fashion, although many employees did receive notices from their own unit on time. Some employees have still not received their compensation notices.

 

Tamara Jones, Director of Employment Services and Human Resources Operations, said that Sharon Shaw, developed the spreadsheets that were sent to the budget managers for salary information. When the spreadsheets were returned to HR, it was hoped the letters could go out at that time. There were problems with the spreadsheets not having the same info in each column, the departments changing them, and being able to merge the letters for printing.

 

Tamara said this process will be more standardized next year when the part of Banner called Salary Planner can be used. The departments will enter all the data in a standardized format, send to HR, and the letters can be generated from Banner. Tamara did apologize for any late or not received salary notices. Bill Rickert said that timely notices will be a priority next year.

 

 

3.  Comp Time for Unclassified-Hourly Employees

 

This topic was discussed only. Many unclassified employees were changed to unclassified-hourly in order to comply with changes to the Fair Labor Standards Act ( FLSA ). These employees can only receive overtime pay (not comp time) for hours worked over 40 hours a week.

 

All unclassified employees receive at least 22 vacation days per year. They are salaried and do not receive overtime nor comp time for hours worked over 40/week. Classified employees are civil service and initially only receive 10 vacation days per year. They can choose to receive overtime or comp time for hours worked over 40/week.

 

Since the unclassified-hourly employees already get 22 vacation days per year, the university determined that comp time could add so much time off that the job could be compromised. This decision facilitates continuity of operations while also balancing various benefits in employee categories.

 

4.    Release Time for Classes, Committee Meetings, and Staff Development Day

 

Some supervisors support and encourage their staff to attend classes, committee meetings, and professional development programs during work time. Other supervisors do not allow their staff to leave their job during the eight hours of the work day. It was suggested that having a policy regarding this could create more problems.

 

Staff Development Day (SDD) will be an ongoing program held twice a year. Council members agree that every staff member should be allowed to participate in this program. In the past, the Provost wrote a memo to supervisors to encourage them to allow their staff to attend this event. It was suggested that he do this before each SDD, using clear language, not “encourage”, which isn't working. Staff should also be aware of this memo.

 

It was also suggested that Human Resources put guidelines on their website about employees release time for professional development and committee membership. Employees attending credit classes must have the approval of their supervisor. Bill Rickert said that any employee whose supervisor would not allow them to attend Staff Development Day could call him and let him know.

 

Bill said he can take this issue to Cabinet and Council of Deans for discussion. This agenda item, release time for staff, will continue at the next meeting of the council.

 

Updates

 

1.   The training expert position in Human Resources has not been filled yet, since there is no office space available at this time. Allan Boggs is working on the position description, and Sharon Shaw will review it. When one is hired, he/she will be asked to attend a WSU Staff Council meeting.

 

2.   The draft Parental Leave Policy for staff has been given to Gwen Mattison, General Counsel, to review for gender distinction issues. This topic will be discussed at the next meeting.

 

The meeting was adjourned at 4:03 p.m.

 

 

The next meeting of the WSU Staff Council will be held on Thursday, November 16, 2006 at 10:00-11:30 am, in Room 267 University Hall. The agenda will include Parental Leave for staff, and professional development during work time.