Wright State University Staff Council Minutes

Wednesday, January 13, 2010

 

 

The WSU Staff Council met on Wednesday, January 13, 2010 at 2:30 pm, in Room 267 University Hall.

 

Present: Council Members: Rob Boley, George Collins, Lena Friend, Mary Healea, Joanie Hendricks, Fran Keeley, Jacqueline Neal, Vickie Slone, and Chris Wydman

Convener: Albert Bondurant

Guests:   Bill Rickert, Associate Provost

                Jeff Ulliman, Assistant VP for Finance and University Controller

 

1.  IRS Audit

 

Jeff Ulliman said that the IRS Audit was far from being completed.   There have been two IRS reps at a time on campus for three weeks, one from Pittsburg and one supervisor from Columbus.  The focus of the audit has been on “unrelated business income” (which reports activities that aren’t part of WSU’s exempt purpose on a tax return).

 

Earlier in the process, other information was requested by the auditors.  Tina Heigel, Treasury and Tax Compliance Manager in the Bursar's Office, answered questions and reported data.  The auditors have no definitive departure date, and will be here as long as it takes.  Jeff guessed they would be here for a few days a week until the end of March.  They have been to the Bursar’s Office and the Controller’s Office.  They have asked about the Nutter Center, but have not asked for any Research and Sponsored Programs information.  Jeff said that if they ask any questions of staff members, the staff members should contact the Controller’s Office to determine who best can provide an accurate response.

 

He said they typically will provide an assessment to WSU at the end of the audit and will probably be looking to collect additional tax.  WSU was audited once before in the mid-1990’s, and the final assessment was nearly six figures then. 

2.  2009 Space Survey

 

The Office of Budget Planning does an annual space assessment of WSU for the Ohio Board of Regents (OBR). 

 

Facilities rates are determined by space utilization.  When developing the facilities and administrative rate proposal for the federal government, WSU focused on research space to get a 90-95% coverage of this space.  A-21 time and effort reports from each person should include amount of research time spent, which should correlate with research usage of the space identified as research use; the higher percentage of research, the higher the space amount.  Mainly BSOM, CECS, and COSM have a high allocation of research space.  WSU has a four-year facilities and administrative rate agreement starting in FY 2010.

3.  University Budget

 

a.  Staff Raises. 

Classified and Unclassified staff will receive a 2% salary increase on the first $50,000 of their current base salary.  This was effective on January 1, 2010. 

 

$100,000 has also been allocated for classified staff compression increases to be effective March, 2010.  Sharon Shaw, Compensation Manager in Human Resources, is in the process of developing a formula for distributing these funds and will work with CSAC representatives to finalize the process.

 

It was asked if there will be staff salary increases in July, 2010.  Jeff Ulliman said that Matt Filipic, Senior VP for Business and Fiscal Affairs, would like to, if possible, but no one knows yet. 

b.  A possible Compensation and Benefits Sub-committee is being considered under USAC.

CSAC has a similar standing committee that meets monthly.  For better communication, Albert suggested a joint meeting could be a possibility. 

4.  Master Plan

 

Curt Pederson and Vickie Slone were part of the team that interviewed vendors bidding on the university’s new Master Plan.  The top three vendors were Sasaki of Boston, NBBJ, and Birt Hill.  All three seemed capable of doing the job.  Vicky Davidson, Associate VP for Facilities Planning and Development, and her staff will check the references of these three vendors.  Once the vendor is selected, input about how the university should look in the future will be solicited from throughout the campus and off-campus community.  Timeline for completion of the new plan is this summer. 

5.  “Helping Hands” Initiative

 

Curt said that the “Helping Hands” group still exists, but needs a new name.  He suggests that an account be set up to deposit money into ahead of time before a catastrophe actually happens.  The campus group can include reps from USAC, CSAC, and Faculty Senate who have some experience with this sort of thing.  The first thing to decide is if this is a good idea or not.  A website is being developed where people’s requests can be posted.

 

6.  Staff Liaison

 

Albert Bondurant, Staff Liaison, has talked to more than 70 people during the last 18 months.  Approximately 60% had issues with their supervisor; approximately 30% had issues with coworkers; and approximately 10% had issues that weren’t directly associated with others.  A person not satisfied with the help from the Staff Liaison, can go to Bill Rickert, Associate Provost.

 

The Staff Liaison often provides coaching on techniques to speak to one’s supervisor, but the Staff Liaison sometimes speaks to the supervisor on behalf of the individual.  Some clients want total confidentially, which is respected in all cases to the limits of the law.  The Staff Liaison stays objective and tries to do

what is right for all parties.  Links to the Staff Liaison are on the Organizational Development and Learning, Human Resources, CSAC, USAC, and Staff Council websites.

 

Albert asked if the role he has performed matches what Council wanted from the beginning; and it was agreed that he has been successful in the role.   

7.  Organizational Development and Learning

 

Albert, Executive Director of OD and Learning, said a Leadership Academy will be established in 2010, eventually offering programs for all levels of management.  Programs will also be offered for non-management staff via a Professional Development Alliance.  WSU’s administration will make the final decision on whether any of the programs will have mandatory attendance requirements.  Additional information on services and programs from OD and Learning can be found on their website:  www.wright.edu/odl 

8.  Staff Council Meeting Agendas

 

Albert asked that agenda items for future meetings of Staff Council be submitted as soon as possible.  He suggested that he meet with the Chairs of CSAC and USAC between the months designated for Staff Council meetings.

 

Vickie Slone suggested that there should be a list of necessary things to do when a staff member is separating from the university.  Staff Council can create such a list.  This idea will be on the agenda for the March meeting, and members are to bring ideas for it.

 

 

The meeting was adjourned at 4:10 pm.  The next meeting of the WSU Staff Council will be held on Wednesday, March 10, 2010.