Wright State University
Unclassified Staff Advisory Council
April 17, 2003
The meeting was held in Room 158 University Hall. USAC Chair, Carol Vuckovich called the meeting to order at 2:34.
APPROVAL of MINUTES
The minutes of the USAC meeting of March 20, 2003 were not raised for approval at this meeting but will be considered at the May meeting.
Zech, Athletic Council, Wellness and Recreation
University Dining Services
Watson, Parking Services
The topic for the next University Staff Council meeting is the budget. A date has not been set for the meeting.
Human Resources Issues
Vacation and Sick Leave
Donna Totten and Carol Vuckovich met with Gary R. Moyer, Interim V.P. Human Resources to discuss reporting of sick leave and vacation before the March meeting. Wright State does not have a written policy about when unclassified staff should report leave for deduction. Some departments follow an unwritten "4 hour rule" dating back to a previous administration which directed that leave of less than 4 hours should not be reported, but this procedure is not followed consistently across campus. Human Resources reports that this issue will not be easy to resolve. HR surveyed the Ohio Interuniversity Council and found no reasonable convergent point. HR will continue to work on the problem and will bring it before Business and Fiscal Affairs.
Publication is still pending. A hang-up is the accrual of leave limit. [Classified staff may accrue more vacation leave time than unclassified staff. For example a classified employee with 15 or more years of service can accrue up to 480 hours of leave, but an unclassified employee may accrue 352 hours. At 25 years the classified accrual is 600 hours, unclassified 352 hours.] Human Resources will frame the issue for a senior management decision in May, so that the handbook can be distributed in June or July.
Simone Polk and Cindy Young presented an overview of an emergency handbook they are preparing for all WSU employees. The handbook is based on models from other universities and will include how to report an emergency, how to respond to menacing persons, disruptive students and natural disasters. It is hoped that a copy of this handbook will be placed under each telephone.
Chief Polk also discussed improvements planned by the police department and/or the university as a result of a review of the weather-related situations which occurred in February:
Staff are reminded that 911 calls made on a cell phone from a WSU location are referred from the Fairborn Fire Department or Green County emergency squad back to the WSU Police. 911 calls made on campus phones go directly to the WSU police. Time can be saved by calling 2111 directly from a cell phone.
A constituent brought forward a concern about 911 calls at Lake Campus. The constituent reported that Lake Campus does not have caller ID which hampers 911 service. If someone hangs up after dialing 911 at Lake, the only way to find out whether there is a problem or its location is to dial every campus phone and ask. Although Simone Polk agreed that this seems a severe problem which should be resolved, Lake Campus is not in her jurisdiction.
Strategic Plan 4th Draft
Robert Sweeney presented the draft of the strategic plan which will be presented to the Faculty Senate as new business in April and will be voted on in May. The plan will go to the Board of Trustees on June 13th. [A copy of the draft will be posted to the USAC website as soon as it is available]
All subgroups of the Strategic Planning Committee have had an opportunity to work on each goal in the plan. Specific operation details will be added at the college, division, department and unit levels. For example, the Department of Finance is initiating a Peer-2-Peer Debt Counseling and Education community service project in support of Goal 3. (The kickoff is Monday, 4/21 from 11- 1 in the Student Union Atrium.)
A question was raised about how progress on the plan will be monitored. Dr. Sweeney said that monitoring methods are under discussion. He offered some draft-stage thoughts:
The meeting was adjourned at 4:10 p.m.
The next meeting of USAC will be held Thursday, May 22, 2003, 2:30 pm -- Room 158 University Hall.
Minutes submitted by Susan Wehmeyer, USAC Secretary, 4/21//03
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