Wright State University
Unclassified Staff Advisory Council
January 23, 2003
The meeting was held in Room 158 University Hall. USAC Chair Carol Vuckovich called the meeting to order at 2:33. Carol welcomed 3 attendees from Lake Campus who participated in the meeting via teleconferencing equipment. She also welcomed Mendy Beverly who will complete Sharon Powell's term on USAC as an Academic Support representative and Kevin Watson who will serve as our representative to the Parking Services committee.
14 additional attendees who did not sign in joined the meeting at 3:30 for the presentation by Robert Sweeney on the Strategic Plan.
APPROVAL of MINUTES
The minutes of the USAC meeting of November 21, 2002 were approved as posted on the web site.
Zech, Athletic Council, Wellness and Recreation
Homecoming activities were discussed. Discussion included moving Homecoming to earlier in the Fall (September or early October) due to the weather conditions the past several years. Discussion also included better collaboration between Alumni Affairs and Athletics to schedule home men's and women's soccer and volleyball games if possible on Homecoming weekend.
Wright State is in the process of conducting the NCAA certification self-study of the athletics program. The certification program's purpose is to help ensure integrity in the institution's athletics operations. As part of the NCAA Self-Study Instrument (SSI), the Athletic Council has established an ad-hoc committee for Student Welfare. This committee will consider several issues which includes evidence that the student-athlete welfare is monitored and evaluated, the institution's process for conducing exit interviews, grievance and appeals procedures, and ensuring the health and safety of the student-athletes.
The 5th Year Career Development Plans for the student-athletes were distributed and discussed.
Watson, Parking Services
Students who achieved grade point averages of 4.0 during fall quarter will have the opportunity to receive free parking for winter quarter in lot #112 (Creative Arts). Fifty students will be selected through a drawing and given access to the lot.
Parking Services is still having trouble getting students to use the K lot. They are looking for incentives that will encourage students to use it. Currently there are about 5900 spots on the main campus and 10,000 including the Nutter Center. "A" spots are being eliminated by attrition because they are not an efficient use of parking space. The appeals committee took a tour of campus and reported the problems they noticed to Parking Services. The committee recommended signs that explained that students may park between white lines only.
University Dining Services
Solomonís report on the Dining Services Meeting of 1/16/03 is appended to these minutes.
The Chair of USAC is also a member of the committee. An agenda has not yet been set for a January meeting.
Human Resources Issues
Above and Beyond Program
The latest issue of Dialog lists more than 60 employees who were recommended for "Above and Beyond" awards. In more than one case an entire department gathered in Human Resources to celebrate the recognition. It was suggested that HR consider moving the site of the award presentations to a lower-traffic area than the lobby of Human Resources.
Fee Remission for Part Time Staff
Gary Moyer reported that this is not a priority issue for the Provost's office because only a small group of staff are affected. This is probably a dead issue unless compelling information is brought forward for further discussion. The Provost feels that departmental budgets have the flexibility to deal with the fee payments as needed and that it would be an expensive benefit to budget for remission across the university as a whole.
REMAINING BUSINESS / NEW BUSINESS
UNIVERSITY STRATEGIC PLAN
Presentation by Dr. Robert Sweeney, Professor, Finance And Financial Services and Chair of the Strategic Planning Committee
Dr. Sweeney expressed his appreciation
to Carol for her service on the strategic planning committee and the
provost's search committee. Attendees from main and Lake campus
introduced themselves. Dr.Matthew V. Filipic, Vice President For
Business And Fiscal Affairs and Jacci McMillan, Executive
Assistant To The President And Secretary to The Board Of Trustees also
attended the meeting.
Selected highlights from Dr. Sweeney's presentation:
In the fall President Goldenberg gave the strategic planning committee a starting point for reaction. Units were asked to react and supply objectives. Focus groups were conducted with staff, students, faculty and the community. The committee has tried to communicate about the process every step of the way. Every issue of Dialog includes an article which reviews the progress.
Currently the committee has been broken into subcommittees for Teaching, Service and Scholarship. The subcommittees are trying to craft strategies around the goals. They are trying to determine the common themes; whether there are compelling issues the university should embrace; whether anything has been missed in the broad perspective. They will bring the plan back to the university community for review. Every member of the committee will have input on each section of the plan. Units will revise the plans they submitted in the fall in reaction to the information submitted by other units. The committee expects to complete their work by spring break.
Dr. Sweeney acknowledged that everyone who needs to "be at the table" to offer input may not have been included yet, but said that there will be additional opportunities for input. The plan is the itinerary for a trip. Over the next 5 years, things may change as we go on the journey and the plan must be dynamic to allow for the changes. He distributed an "umbrella vision" of the university: Each department is under the umbrella of a college or division and each college or division is under the umbrella of the university as a whole. We are all part of the larger picture.
Dr. Sweeney asked the attendees: What is it about the way we do our jobs that makes it possible for the university to function? Some of the responses included:
He asked: How do you maintain focus on students when you don't interact with them? Some of the responses included:
He asked: What can we do to improve? Some of the responses included:
He asked: What do you tell people when they ask what's good about WSU?
Jacci McMillan said that the committee has observed that responses from the focus groups are very similar. Many people are saying the same things we said in this session.
Dr. Sweeney said that a draft of the plan will be ready in the next
few weeks and will be posted to the university website for all to read.
The meeting was adjourned at 4:30 p.m.
The next meeting of USAC will be held Thursday, February 20, 2003, 2:30 pm -- Room 158 University Hall.
Minutes submitted by Susan Wehmeyer, USAC Secretary, 1/24/03
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