Notice to StudentsPrivacy and Release of Student Educational Record Information
The Family Educational Rights and Privacy Act of 1974 (FERPA) as amended sets forth requirements designed to protect the privacy of student educational records. FERPA governs access to records maintained by educational institutions and the release of information from those records. This abbreviated document is provided as an overview of Wright State University's commitment to protect educational records for both the student and the institution. For additional information, please contact The Office of the Registrar, E244 Student Union, (937) 775-5588, fax (937) 775-5597; e-mail email@example.com.
Educational records are those records, files, documents, and other materials that contain information directly related to a student and are maintained by the university. Some records maintained are not educational records, such as those:
Requests to review records must be made separately, in writing, to each office maintaining records. Within 15 days, and not to exceed 30 days, offices will respond to requests to review and inspect. Information contained in educational records will be fully explained and interpreted to students by university personnel.
Students have the right to challenge the content of their education records if they consider the information contained therein to be inaccurate, misleading, or inappropriate. Students challenging information in their records must submit, in writing, a request for a hearing to the director of the appropriate department, school, or college maintaining the record, listing the specific information in question and the reasons for the challenge.
In the event that the hearing panel denies a student's request to change information within his or her record, an appeal may be made. All appeals shall be in writing, and submitted to the Registrar within 10 business days of the hearing decision. In the event that the appeal is denied, the student may choose to place a statement with the record commenting on the accuracy of the information in the record and/or setting forth any basis for inaccuracy. Note: The Schools of Medicine and Professional Psychology have separate procedures for challenging and adjudicating record disputes. Please refer to the individual school's student handbook for more information.
Information identified as public information will be released without the student's consent. Public information is defined as the following:
*These items are included in the WSU telephone directory.
Students have the right, however, to have this information withheld from the public if they so desire. Each student who wants information withheld (including items to be published in the student directory) shall complete a "Request to Prevent Release of Public Information" form from the Office of the Registrar. Each student is advised to carefully consider the consequences of a decision to withhold public information (e.g., if a student is named to the dean's list, the university cannot make that information public). The university will not release information that is requested to be withheld; any requests from persons or organizations outside the university will be refused unless the student provides written consent for the release.
Public information status remains in effect until the student changes it, even after discontinuing attendance, upon graduation, or upon death.
The university receives many inquiries for "directory information" from a variety of sources, including friends, parents, relatives, prospective employers, other institutions of higher education, honor societies, licensing agencies, government agencies, and the news media. The university will not release information that is requested to be withheld, and any requests from persons or organizations outside the university will be refused unless the student provides written consent for the release.
The following are examples of when prior consent from a student is not needed. Consequently, the university will release this information in the following instances:
The policy of Wright State University is to not discriminate against any persons on the basis of race, religion, color, sex, sexual orientation, disability, veteran status, national origin, age, or ancestry. In addition, we take affirmative action to recruit and assist members of various racial or ethnic groups, women, Vietnam-era veterans, and persons with disabilities whose ability to achieve academic success might otherwise be unrecognized because of cultural barriers. Our policy is fully consistent with the various federal and Ohio statutes that prohibit discrimination. Any questions or comments about the university's policy, and any complaint about perceived discrimination, may be directed to the director of Affirmative Action Programs, 436 Millett Hall, (937) 775-3207.
The university's Affirmative Action Plan is maintained in the Office of Affirmative Action Programs. Wright State is a public institution, and accessible to any member of the public.
In addition, Wright State University is a national leader in accommodating the needs of students with disabilities. Any questions or comments concerning a needed accommodation may be directed to the director of Disability Services, 023 Student Union, (937) 775-5680.
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