Student Handbook

Posting Policy

Posting areas are an important means of communication among the members of the Wright State University community. Posted materials must be in compliance with the policies of Wright State University.


Wright State University disclaims all responsibility for the contents of posters, handbills, flyers, or other written material posted at the University. Students, faculty, staff and administrators must be aware of current laws regarding libel, defamation, obscenity, and fair labor relations or other applicable laws. Posters promoting establishments that sell alcoholic beverages or relating to alcohol will not be permitted. However, posters promoting alcohol awareness and responsible decision-making will be permitted.


There are several means for promoting your events on campus:

General Posting Board Locations: There are 13 general posting board locations on campus designed for announcements and event promotion. See specific numbers at the end of this document.

Residence Hall General Posting Locations: There are 154 general posting areas within the Residence Halls designed for announcements and event promotion. See specific numbers at the end of this document.

Student Union Display cases: There are several glass enclosed showcases in the Student Union designed for organizational or event promotion.

Individuals are encouraged to use the posting areas in a responsible manner by complying with the following regulations:


  1. All printed materials posted must have a contact name and phone number on the front of the flyer.
  2. Individuals may post their own materials on General Posting Boards.
  3. Individuals can also take flyers to Residence Life and Housing in the Forest Lane Community Building. All postings in the residential communities must be posted by the residence community staff. Individuals and groups are prohibited from entering the residential communities for the purpose of distributing information or posting advertisements and flyers in the residential communities. Please plan for 5 business days for posting throughout the residential communities.

Size of Printed Materials

Printed materials must be no larger than 11 x 17 inches for General Posting Boards and up to 24 X 36 for residence hall posting and Student Union showcases.

General Posting Guidelines

  1. All flyers must be posted on a designated public bulletin board. No posting on walls, windows, doors, or in stairwells, restrooms, or elevators. Posting on vehicles in university parking lots is prohibited. Printed materials found in unauthorized locations will be removed immediately.
  2. Bulletin boards assigned to a specific department or organization may be used only with their permission.
  3. Pushpins or staples should be used to avoid possible puncture of wheelchair tires. No thumbtacks or staple guns are allowed.
  4. Printed materials advertising events should be posted no earlier than two weeks prior to the event. Notices for services may remain on the bulletin boards for two weeks.
  5. No more than one posting is allowed per bulletin board. Postings on top of other will be removed.
  6. All advertising and publicity for both on- and off-campus events must conform to state and local laws and the policies of the university, and include the name of the sponsoring organization. Publicity is not allowed for off-campus events that do not conform to university policy or promote the unlimited consumption of alcohol. It is the responsibility of the sponsors of an event to ensure that advertising conforms to these guidelines.

Residence Hall Postings

Students and student organizations that are non-residential, members of the university faculty and staff, and all non-University constituents will need advance approval by the Associate Director for Residence Life. Approval can be obtained by bringing a copy of the publicity to the Office of Residence Life & Housing or by sending an email attachment depicting the item prior to copying or ordering the publication, posting or item.

  1. After being approved, the flyers or other documents must be pre-counted and bundled (by RA, by floor, or by community) by the submitting entity and given to the Office of Residence Life & Housing for posting at least 10 working days prior to the event (or expected dissemination of materials).  Exact numbers are included at the end of this document.
  2. The Office of Residence Life & Housing will notify the organization/individual if there is a problem with approval of the publicity. 
  3. Once received, reviewed and approved, the Office of Residence Life & Housing will distribute the items to the Community Director for the specified community within 1 business day, the Community Director will pick them up within 1 business day and will distribute them to their Resident Assistants within 1 additional business day.  Once distributed, the Resident Assistants will have 1 business day to post or distribute the items.  As such, it could take up to one full week for items to be posted in a community once received.  Some items may take longer if the event or publicity is received further in advance.
  4. The Office of Residence Life & Housing will not pay to have materials produced.  Organizations and/or individuals desiring to post information must provide all copies or products.

Employment Postings

  1. Each posting must include:
    • Employers name and address, including the city
    • Location of position
    • Contact person and phone number
    • Each position must have a rate of pay per hour or a range of pay.
    • Job description
  2. In some positions there is a charge for equipment. Each job must state the amount the employee must pay before work begins.
  3. Position paid by commission must have a range of pay.
  4. No in-home positions.  Examples: babysitting, house sitting, dog sitting, yard work, painting, house cleaning.

Film, DVD and/or Video Postings

Advertising and publicity for meetings and/or events which include films and/or videos must follow the film and video copyrights policy outlined on the Computing and Telecommunications Services (CaTS) website and videos rented on a “home-rental” basis for showing in meeting rooms are considered public performances and are prohibited. For information about the licensing for public viewing of films, DVD’s and/or videos, please see Film and Video Copyrights in the Student Handbook (

Posting Policy Violations

Postings in violation of the above regulations will be removed. Organizations or individuals violating this policy may lose posting privileges on campus. Please report posting violations to the Office of Student Activities, 019 Student Union or at 775-5570.

General Posting Board Locations

Allyn Hall
Across from 116

Creative Arts Center
Hallway next to A028

Dunbar Library
Next to the doors by the desk

Fawcett Hall
Next to Room 119

Medical Sciences
Basement by mailboxes

Oelman Hall
Next to first floor elevator
Basement outside Room 012

Rike Hall
Basement outside 058
Basement across from elevators

Student Union
Tunnel next to the Rathskellar
Next to Commuter Lounge off of the Atrium
Across from the Rec Center Desk

Tunnel between Medical Sciences and Fawcett
By vending machines

Residence Hall Distribution


Posting in Hallways

1 per RA

1 per Unit

1 per Person

ALL Communities





ALL Residence Halls





ALL Apartments





Boston, Cedar, and Hawthorn Halls





Oak, Maple, and Pine Halls





Laurel, Jacob, and Hickory Halls





Honors Hall





Hamilton Hall





College Park Apartments





Village/University Park Apartments





Forest Lane Apartments





Updated 7/2015

Approved by:   
Rick Danals, Director of Student Activities
Dan Abrahamowicz, Vice President for Student Affairs