Article I: NAME
Section 1: The name of this organization shall be the Classified Staff Advisory Council (CSAC).
Section 2: The principle office of this organization shall be the Office of the Chair, the Chair-elect, or any area designated by Council.
Article II : AFFILIATION
Section 1: This organization shall be and is hereby affiliated with Wright State University, and is subject to the policies of the University.
Article III: PURPOSE
Section 1: The purpose of the CSAC shall be to:
- promote its constituency
- review, initiate and make recommendations on appropriate issues, policies, and procedures
- foster and facilitate communications among its members
- and provide opportunities for professional growth
The recommendations of the Council shall be submitted to the University President or designated representative.
Article IV: MEMBERSHIP
Section 1: Members are persons who are classified civil servants as defined in Chapter 124.11(B) of the Ohio Revised Code.
Article V: GOVERNMENT
Section 1: The government of this organization shall be vested in the elected members of the CSAC. The Council shall consist of the members as provided in the Bylaws.
Section 2: All classified staff (as defined) shall be eligible to vote, seek membership, and hold office on the Classified Staff Advisory Council, as provided for within the Bylaws.
Section 3: The members shall be elected in the manner prescribed by the Bylaws and hold office as stated, or until successors are duly elected and charged.
Article VI: AMENDMENTS
Section 1: The Charter may be amended providing:
- a three-quarter (3/4) vote is approved by the Classified Staff present at any Open Meeting
- a notice of the proposed amendment(s) has been sent to each known member, via the Classified Staff Newsletter, at least ten days prior to the date of such meeting
- and the amendment has previously been reviewed by the CSAC.
Article VII: BYLAWS
Section 1: Bylaws will operate in conjunction with the Charter
Bylaws (Adopted as of July 1, 2016)
Article I: CLASSIFIED STAFF
Section 1: Classified staff are civil servants as defined in Chapter 124.11(B) of the Ohio Revised Code.
Article II: CLASSIFIED STAFF ADVISORY COUNCIL
Section 1: The Classified Staff Advisory Council (CSAC) calendar and terms of elected membership shall be July 1 through June 30.
Section 2: CSAC shall consist of fifteen voting members, including four officers. A quorum of eight current council members will be necessary to conduct official meetings. The council should work to reach consensus on issues presented and act according to the opinions of the majority. Majority rule will be established by vote called by the chair or chair-elect to take place during official meetings or in a group email session among all current council members.
Section 3: The officers of this organization shall be elected by a majority vote of the council as outlined in Article III.
Section 4: CSAC shall have, by majority vote of the council, the authority to approve expenditures without Classified Staff approval.
Section 5: A CSAC member vacancy shall be filled by the chair from the list of alternates assembled at the time of the yearly elections (see: Article III Section 7.1). Those appointed shall serve the remainder of the vacated term.
Section 6: Should a chair be unable to complete his/her term, the chair-elect shall assume the position of chair for the remainder of the original term. A vacancy in the chair-elect position requires a special election of CSAC, and should be held no more than two months after the vacancy occurs.
Section 7: Only council members present at CSAC meetings shall cast votes.
Article III: OFFICERS & ELECTIONS
Section 1: Chair-elect candidates are required to serve on CSAC for one year prior to the beginning of the new term. The chair-elect will serve one year as chair-elect, and two years as chair. Each chair shall serve one year as junior chair and the next year as senior chair. Duties shall be divided as considered appropriate by both chairs.
Section 1.1: Candidates for chair-elect shall be nominated at the March meeting.
Section 1.2: Votes for chair-elect will be cast at the April CSAC meeting.
Section 2: The chair-elect position on CSAC will be open for election or appointment as needed.
Section 3: Elections shall be held annually to fill council membership vacancies as two-year terms expire. Member terms shall be staggered so that half of the membership shall be elected each year. Members may serve no more than four (4) consecutive terms on council. After four consecutive terms, member may be re-elected after a one year hiatus.
Section 4: Nominations for new members shall be made online by classified staff in April.
Section 4.1: To be considered, CSAC nominees must have a minimum of two years' employment at Wright State University.
Section 4.2: Verification of eligibility (Section 4.1) and willingness to serve will be confirmed prior to placement on the election ballot.
Section 5: Election ballots will be posted online to allow classified staff to vote in May.
Section 6: Votes will be cast through the online election process and will be tallied by Computing and Telecommunications Services (CaTS).
Section 6.1: In the event of a tie vote, it is the responsibility of the Nominations and Elections Committee to make a recommendation to the CSAC Chair. The CSAC Chair will determine who will fill the position.
Section 7: Candidates receiving the most votes become new members of CSAC and will be introduced at the CSAC meeting in June. Two year terms for new members become effective July 1.
Section 7.1: Candidates not elected will be placed on a list held by the immediate past chair. The CSAC chair will fill member vacancies from this list.
Section 8: A secretary/treasurer shall be elected each June for the ensuing year. The secretary/treasurer’s duties are described in Article 5. The term shall be for one year.
Article IV: MEETINGS
Section 1: CSAC will sponsor a Spring Open Forum for Classified Staff and co-sponsor, with USAC, a Fall Open Forum for all WSU staff.
Section 2: CSAC meetings shall be scheduled monthly throughout the year or at the discretion of the chair. (Article VII Section 1)
Section 3: Non-CSAC members are welcome to attend regularly scheduled CSAC meetings, but may not vote when issues are called. Non-CSAC members wishing to address the council will be given the opportunity during new business.
Article V: DUTIES
Section 1: Chairs
- Preside over CSAC meetings
- Gather information and distribute agendas for meetings
- Maintain CSAC records
- Provide timely notification of all CSAC meetings
- Appoint committee chairs (Article VI Section 2)
- Represent classified staff on University committees or assign a representative
- Represent WSU classified staff at Ohio Staff Council of Higher Education (OSCHE) meetings or assign a representative
- Perform other duties as provided by the Bylaws or as needed
Section 2: Chair-elect
- Assist CSAC chair
- Assume all responsibilities as chair at the beginning of a new CSAC year or in case of absence or resignation of current chair
- Represent classified staff on University committees and OSCHE
- Perform other duties as provided by the Bylaws or as needed
Section 3: Secretary/Treasurer
- Assume oversight as CSAC treasurer o Receive, distribute and account for all CSAC monies
- Take, distribute and maintain minutes of all meetings.
- Maintain current membership election and voting records. Be responsible for CSAC elections each year.
o Distribute financial reports to CSAC in September and March
o Financial report is to be given at end of term
o Provide current balances at meetings if requested
Section 4: Elected Members
- Attend a minimum of ¾ (8/12) of the scheduled meetings of CSAC
- Chair or serve on at least one CSAC and or University committee
- Bring classified staff items of interest or concern to the attention of CSAC
- Promote fund-raising activities
- Promote CSAC membership to other classified staff
- Participate in CSAC activities
Article VI: CSAC COMMITTEES
Section 1: CSAC shall determine committees deemed appropriate and necessary to fulfill objective(s) and purpose(s) of the organization. These shall include, but are not limited to the:
• CSAC Committees
- Wage and Benefits
- Policies and Procedures
- Communication Committee
• WSU Committees
- Athletic Council
- Parking Services and Traffic Appeals
- Dining Services Advisory Committee
- WSU Bookstore Advisory Committee
- University Diversity Advocacy Committee (UDAC)
Section 2: All committee chairs shall be appointed by the CSAC chair at the July meeting, upon unexpected vacancies, or upon the need of a new committee. Appointments are subject to concurrence of CSAC. Committee chairs must be elected members of CSAC. Due to their existing responsibilities, officers will not be appointed as committee chairs.
Section 3: All classified staff are eligible to serve on any CSAC committee.
Article VII: RULES OF ORDER
Section 1: At the first meeting of the year, the secretary/treasurer will provide council with an annual meeting schedule. The schedule will include the dates, times, and locations of each meeting for that calendar year. This schedule will also be made available on the CSAC web site:
Section 2: Council members will be provided with the previous month's minutes (from the secretary/treasurer) and the agenda (from the chair) at least three working days prior to a pre-scheduled CSAC meeting. Approved minutes will be placed on the CSAC web page within five working days of council approval.
Section 3: All meetings will start on time.
Section 4: The standard order of business is as follows:
- Approval of drafted minutes from the previous meeting
- Committee reports
- Unfinished business
- New business
Section 5: As each item of business is completed, the chair moves council through the order of business, thereby keeping control of the meeting. Robert's Rules of Order shall govern the proceedings of all meetings of this organization and its charter.
Section 6: Items that require a council vote shall be presented through motions, seconds, discussions, and voting.
- Motions are proposed by raising your hand to be recognized by the chair. The chair allows motions that are in order and will restate the motion clearly and concisely to the council.
- A seconded motion may then be opened for discussion by the chair. Individuals wishing to speak must first be recognized by the chair.
- When discussion is complete, the chair calls for a voice vote. A majority of CSAC members present and voting is required for a vote to pass, except as stated in the by-laws in Articles IX and X. If the voice vote is in question, a show of hands will be taken by the chair.
- If there is a tie, the motion fails.
- Items needing further discussion require a motion to postpone until next meeting
Article VIII: AUTHORITY TO BIND
Section 1: No member of the CSAC shall contract for, incur any debt, enter into any agreement, or otherwise obligate this organization, except by authorization of the CSAC.
Article IX: REMOVAL FROM OFFICE
Section 1: Any officer or voting member of council may be removed from office as a result of failure to fulfill the duties of said office, or for conduct detrimental to the best interest of CSAC. Said removal must follow the following procedures:
- A petition stating the charge shall be filed with the chair-elect and signed by two-thirds of CSAC.
- The chair-elect shall notify all members of the council at least ten days before the question will be placed on the regularly scheduled meeting agenda
- Said officer or member shall be permitted written notice of the charge ten days before the question is placed on the agenda of the regularly scheduled meeting.
- The petitioners shall present their case first, said officer or member shall be heard second, the vote shall be taken third. Two-thirds of those present and voting shall be necessary to remove said officer or member from office.
Section 2: Should said officer be the chair-elect, then the chair shall receive and distribute the petition. Should said officer be the chair, the immediate past chair shall preside during the removal proceedings, if available. If unavailable, the secretary/treasurer shall preside.
Section 3: Cases forgiven will remain forgiven and no removal will be based on past petitions for removal.
Article X: AMENDMENTS
Section 1: The bylaws of this organization may be amended by a two-thirds vote of members at a regularly scheduled CSAC monthly meeting
Article XI: NEWSLETTER
Section 1: The newsletter of CSAC shall be titled The Grapevine.