Transmitting Sensitive Data

Documents containing sensitive data should not be scanned to email on Wright State University printers or copiers. Email is not considered a safe method to transfer sensitive data containing information like social security numbers or credit card information.

DO NOT send sensitive information via scanned documents through email.

  • Sensitive information could include student, faculty, and staff UID information, grades, credit card numbers, Social Security numbers, passport information, etc.
  • Your personal information sent through email to HR, Payroll, or other departments on campus
  • Email is not a secure method of sending or storing sensitive information

DO use File Locker as an alternative.

  • Download the document you need to submit to your H:// drive
  • Fill out the document and save changes
  • Login to filelocker.wright.edu using your campus username and password
  • Upload the document to FileLocker
  • FileLocker can be used to securely share and request files and data
  • FileLocker works with people from both inside and outside of WSU
  • The recipient of the file you share will receive an email notifying them a file has been shared with them
  • For more information about FileLocker, visit https://www.wright.edu/information-technology/security/filelocker

Important Information

  • Scanning to Network K:// and R:// drives is a safe way to store and save sensitive data
  • Drop off sensitive data to the department it needs to be delivered to
  • Read more about campus Xerox printers on the Campus Auxiliary and Business Services website¬†

If you have questions about printing, scanning, or what kind of documents are considered sensitive data, contact the CaTS Help Desk at (937) 775-4827, or email helpdesk@wright.edu.