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Graduate School

Graduate Council Meeting

October 30, 2014


The meeting was called to order at 2:05 p.m.

Voting members and alternates present were:  S. Baird, M. Bashaw, J. Bergdahl, T. Brewer, C. Brun,W. Dragon, K. Duffy, A. Froehle, A. Goshtasby, A. Jeyaraj, M. Lee, J. McAlearney,  J. Menart, B. Milligan, W. Mosier, Z. Todorova, S. Watamaniuk, and B. Young.

Non-voting members, alternates and other attendees were:  R. Ayres, H. Dregalla, R. Fyffe (chair), E. Gilles (scribe), L. Hong, M. Mamrack, M. Markey, M. Miller, J. Munch, S. Shellabarger, and L. Small.  

II. Approval of Minutes

It was moved and seconded that the minutes of the September 11, 2014 meeting be approved as written.  Motion carried unanimously.

III. Report of the Dean (R. Fyffe)

Dr. Fyffe just returned from Sweden where he served as an opponent at a dissertation defense. The rigorous but very positive experience was one that could be modeled at WSU. Interested programs should contact Dr. Fyffe to discuss the idea further.

IV. Report of the Associate Dean (R. Ayres)

Wright State-Wright Patt Scholarships: The $2500/semester tuition scholarships are for active military and government civilians, as well as their spouses and dependents. The Graduate School awarded 85 scholarships (approx. $150,000). Drs. Fyffe and Ayres met with the Wright Patt leadership recently and shared these positive Fall 2014 numbers with them. Resulting from the conversation, the scholarship program is expanding to include Wright Patt’s Air Force Reserve personnel. It is effective immediately. 

Graduate Excellence Scholarship: This is a new scholarship (new money) aimed at recruiting WSU’s undergraduates. First awards will be applied Fall 2015. Eligibility requirements: Graduated from WSU with a Bachelor’s degree (within past year) and a minimum GPA of 3.5. There will be a simple online application for students to complete; there is no cap to the number of scholarships awarded. Scholarship amount: $1500/semester when registered for 9 or more credit hours; $1000/semester for 6 credit hours.

The Graduate Open House was held Wed. Oct. 15, 2014. The event was well attended with numbers similar to last year: 270 attended and 186 applications were submitted. Historically, those who submit applications at the Open House become enrolled students. Thanks to all the graduate programs who participated.   

Graduate Program Directors Workshop: Next Friday, Nov. 7, 12:00-2:30 p.m. in E156 SU. Please RSVP by tomorrow. The topics will be Advising and Graduate Student Success.

“Back-office” Update: The University is in the process of negotiating a contract for a new curriculum management and catalog software package. Implementation will take place next spring and summer. The University is also in the initial stage of interviewing vendors of Customer Relations Management (CRM) systems. CRM software is used in communications with students at all levels in the education process (recruitment thru graduation).   

V. Wright State International Gateway Report (L. Hong)

Dr. Lang Hong, Executive Director of the Wright State International Gateway (WSIG), gave a presentation to Graduate Council to explain who WSIG is and what they do. WSIG was established in May 2013 to provide seamless communication with prospective international students through a one-stop shop. Previously, the University Center for International Education (UCIE) recruited international students, and Undergraduate Admissions and the Graduate School processed the applications. WSIG now handles the recruitment and admission processes for both undergraduate and graduate international students.

Comparison of functions of WSIG and UCIE

WSIG: recruitment, admissions, international summer camps, world campus, and partial tuition scholarships.

UCIE: immigration, student services, study abroad programs, exchange/partnerships, and international visitors.

GPA Conversion Policies & Procedures: WSIG follows the policies and procedures established by UCIE and the Graduate School; WSIG admission staff formerly worked at UCIE and the student worker assisting with GPA conversion worked for the Graduate School; all transcripts from the same foreign university are converted with the same grading scale; and there has been no modification to the GPA conversion excel sheets created by UCIE and the Graduate School, which were created using information from the American Association of Collegiate Registrars and Admissions Officers  (AACRAO).

WSIG staff participates in webinars and training sessions offered by NAFSA: Association of International Educators. They receive notification regarding changes in the education systems. 

Dr. Hong presented a graph that compared 50 students’ incoming GPA calculated by WSU vs. calculated by World Education Services (WES). The results were very similar, and so WSIG would prefer to not use WES for the following reasons. WES is a fee-based system used by 2,500 universities. Prospective students would pay about $300 to request a GPA conversion and WES will only accept the required transcript if sent directly by the university. The cost and time delay may discourage prospective students from applying. WSIG, on the other hand, will accept unofficial transcripts at time of application, and then requires the official transcript after the student arrives on campus and before he/she can register for the second semester.  

Dr. Hong also showed a scatter plot of the incoming GPA compared with the GPA earned at WSU - .09 correlation – which suggests that high incoming GPA doesn’t mean a student will achieve a high GPA while attending WSU. This plot was not separated by students’ home countries; the correlation could be different if only one country is represented.

VI. Committee Reports

a. Student Affairs Committee (C. Brun)

Dr. Brun reported that the Student Affairs Committee met once to review the charge of the committee. A call for nominations for the 2015 College Outstanding Alumni Awards was recently emailed to all deans and associate deans. The Graduate School relies on the colleges to nominate alumni from graduate programs for this annual award. Each college should nominate one alumnus and send the required information to the Graduate School. The Student Affairs Committee will then meet to review the nominations and will recommend one of the alumni to the Graduate School Dean. 

b.   Membership Committee (W. Mosier)

Since the last Graduate Council meeting, a total of 48 graduate faculty memberships were approved. The Graduate School Dean approved 18 regular and 22 adjunct memberships; the Membership Committee approved 8 adjunct graduate faculty memberships. 

c. Policies Committee (B. Milligan) 

Dr. Milligan reported that the Graduate Policies Committee, as well as the Undergraduate Policies Committee, has been given the following charges from Faculty Senate: 

(1) The development of policies governing the initiation, implementation and oversight of all international academic programs. The policies should include recommendations for procedures governing all types of articulation agreements, transfer agreements, combined programs, hybrid programs, and offsite programs.

(2) The review of the minimum standards and test score requirements for international student admission with reference to minimum English proficiency test scores at peer Ohio and comparator institutions and to recommend modifications to the Faculty Senate if appropriate. 

The Policies Committee will be meeting soon to begin this work.

Dr. Ayres added that the Faculty Senate also created an ad hoc Graduate Student Success Committee (and a parallel Undergraduate Committee). This committee is charged with the development of plans and programs to address student success including both domestic and international students affiliated with any Wright State program. Depending on the recommendations made by the ad hoc committee, the Graduate Policies Committee may have additional work to do. 

d. Curriculum Committee A (J. McAlearney for D. Cipollini)

On behalf of the Curriculum Committee A, J. McAlearney moved to approve the following course modifications: NUR 7302 and PSY 9990. No discussion. R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee A, J. McAlearney moved to approve the following program of study modifications: M.S. Administration of Nursing & Health Care Systems, M.S. Adult-Gerontology Acute Care Nurse Practitioner, M.S. Adult-Gerontology Clinical Nurse Specialist, M.S. Family Nurse Practitioner, M.S. Neonatal Nurse Practitioner, M.S. Nursing Education, M.S. Pediatric Nurse Practitioner Acute Care, M.S. Pediatric Nurse Practitioner Primary Care, M.S. Psychiatric Mental Health Nurse Practitioner, M.S. School Nurse, Nursing Education Certificate, Post Masters Adult-Gerontology Clinical Nurse Specialist Certificate, Post Masters Family Nurse Practitioner Certificate, Post Masters Pediatric Nurse Practitioner Acute Care Certificate, Post Masters Pediatric Nurse Practitioner Primary Care Certificate, and School Nurse Certificate. No discussion. R. Ayres called for a vote. All in favor. Motion passed.

e. Curriculum Committee B (A. Jeyaraj for M. McNutt)

On behalf of the Curriculum Committee B, A. Jeyaraj moved to approve the following new course requests, course modifications, and one quarter-to-semester conversion:  

New Course Requests:  ED 6150, ED 6200, ED 6300, ED 6690, ED 8830, and HST 7825.

Course Modifications:  AFS 6030, ED 6970, ED 7060, ED 7120, ED 7220, ED 7450, ED 7500, ED 7560,ED 7800, ED 7810, ED 7820 and MKT 7800. 

Quarter to Semester Conversion: MGT 703 to MGT 7030 

No discussion. R. Ayres called for a vote. All in favor. Motion passed.

VII. Graduate Student Assembly Report (R. Ayres)

The Graduate Student Assembly (GSA) just closed the first round of applications for the Original Work and Professional Development grants. The review is underway and the awards should be announced within a few weeks. The second round will take place in the Spring. 

VIII. Old Business

IX. New Business

X. Discussion

XI. The meeting was adjourned at 3:00 p.m.