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Graduate School

Graduate Council Meeting

November 20, 2014

MINUTES

I.  The meeting was called to order at 2:05 p.m.

Voting members and alternates present were:  S. Baird, J. Bergdahl, W. Dragon, K. Duffy, A. Froehle, A. Goshtasby, G. Kozlowski, A. Jeyaraj, M. Lee, M. Markey, M. McNutt, J. Menart, B. Milligan, W. Mosier, Z. Todorova, S. Watamaniuk.    

Non-voting members, alternates and other attendees were:  R. Ayres (chair), S. Foster, R. Fyffe, E. Gilles (scribe), M. Holland, M. Mamrack, M. Miller, M. Ragas, S. Shellabarger, D. Ulrich and D. Vanamala.  

II.  Approval of Minutes

It was moved and seconded that the minutes of the October 30, 2014 meeting be approved as written.  Motion carried unanimously.

III. Report of the Dean (R. Fyffe)

Dr. Fyffe presented the research report that was prepared for the Nov. 6, 2014 Research Council. The report included the total number of awards/award funding amounts over the past 10 years, awards by major funding source FY14 vs. FY13, awards by campus area FY14 vs. FY13, awards by type FY14 vs. FY13, and cumulative totals FY12 to FY15. Of specific note, the number of awards WSU has received is down from previous years. This is proportionally related to the number of proposals submitted (which is also down). Discussions at the November Research Council meeting focused on ways to incentivize research grant submissions. Some possibilities include: $500 research incentive fund for major federal award submissions, collaborations between campus faculty and WSRI which would include seed money, and research bridge funding.     

IV. Report of the Associate Dean (R. Ayres)

The Graduate Program Directors/Department Chairs Workshop was held Friday, Nov. 7. The discussion centered on Advising and Graduate Student Success. The Graduate School would like to work together with the graduate programs to develop better advising systems and to develop a set of advising standards. 

On a related topic, the Faculty Senate has formed an ad hoc Graduate Student Success Committee. The first meeting will be held Dec. 9. A representative from each college has accepted the invitation to join the Committee. Members are Caroline Cao (chair), Riad Ajami, Rosemary Eustace, Greg Kozlowski, Laura Luehrmann, Chris Modica, Terry Oroszi, Amit Sharma, and Maggie Veres.  

V. Committee Reports

a. Student Affairs Committee (R. Ayres for C. Brun)

Reminder: Nominations for the 2015 College Outstanding Alumni Awards are due next Monday, Nov. 24. The Graduate School relies on the colleges to nominate alumni from graduate programs for this annual award. Each college should nominate one alumnus and send the required information to the Graduate School. The Student Affairs Committee will then meet to review the nominations and will recommend one of the alumni to the Graduate School Dean. 

The call for nominations for Graduate Council Scholars and Wright Fellows will be made in January 2015. The process will be similar to last year with two rounds of nominations and deadlines of mid-February and mid-March.

b.   Membership Committee (W. Mosier)

Since the last Graduate Council meeting, a total of 21 graduate faculty memberships were approved. The Graduate School Dean approved 1 regular, 1 adjunct, and 1 temporary memberships; the Membership Committee approved 18 adjunct graduate faculty memberships. 

c. Policies Committee (B. Milligan) 

The Policies Committee met once since the last Graduate Council meeting to discuss several policy revisions.  

(1) Graduate Policies & Procedures Manual 1.81: Petition for Admission After Initial Denial. 

This revision will eliminate untimely delays to the petition process. Of note, graduate programs may need to designate authority to an inpidual in order to meet processing deadlines in the summer months. On behalf of the Policies Committee, B. Milligan moved to approve the following revision to Policy 1.81: 

Petitions for admission after an initial denial must be filed with the Graduate School within two weeks of the communication of the denial decision. Such petitions will be sent to and reviewed by the graduate program to which the student applied and the college’s graduate studies committee or appropriate equivalent, and then returned to the Graduate School. The college or school to which the petition was sent must return the petition, with its recommendation(s), to the Graduate School within 20 business days of its being sent. Petitions that remain unreturned or unanswered for longer than this time frame may be considered by the Graduate School to be automatically denied. After the return of the petition to the Graduate School, the Dean of the Graduate School will review the program's and the petitions committee's recommendations. If these recommendations are consistent and the Dean of the Graduate School concurs with the recommendations, the Graduate School will notify the student of the final admission decision. If there are any unresolved differences between the Graduate School Dean, the college/school petitions committee, and the graduate program, the petition will be referred to the Student Affairs Committee of the Graduate Council for a final decision. 

No discussion. R. Ayres called for a vote. All in favor. Motion passed.

(2) Graduate Policies & Procedures Manual: Policy 2.00, 2.30, 4.71, 4.72, and new section 9.00.

The revisions to a group of policies add language to include certificate programs. Additionally, a new policy section was written to establish academic standards for certificate programs. On behalf of the Policies Committee, B. Milligan moved to approve the following policies:

2.00 Graduate Assistantships and Scholarships

Wright State University has financial assistance available for graduate students in the form of graduate assistantships, graduate tuition scholarships, graduate stipend scholarships, and student loans. Applications for assistantships and scholarships must be made directly to the academic program, department or college. Those interested in student loans should apply at the Office of Financial Aid at Wright State University. Graduate assistantships and scholarships are intended for students granted regular admission to a graduate degree program. Some scholarships may also be available to students pursuing graduate certificates who are admitted into Certificate status. The Dean, Graduate School upon recommendation of the program and the assistantship sponsor in those cases where these differ, makes appointments for all graduate assistantships. It is noted that all graduate assistants with classroom teaching responsibilities must successfully pass a test of spoken English before signing a graduate assistantship agreement (See Section 2.27).

2.30 Graduate Scholars and Scholarships

The colleges/schools annually award scholarships through the Graduate School and the Office of Financial Aid. The scholarships may be awarded to academically qualified new incoming graduate students who have at least a 2.70 cumulative undergraduate grade point average and have been admitted in regular status into a graduate degree or certificate program. Scholarships can be used for recruitment of new students or retention of existing students who have excellent records in their graduate studies.

4.71

Students may transfer courses (credits) completed at another academic institution to their Wright State academic record and apply those courses toward the requirements of graduate degree and certificate programs. The courses must have prior approval from the Wright State program accepting the transferred credits and must have been completed at an appropriately accredited academic institution or at an academic institution with high academic standards deemed appropriate and acceptable by the Wright State academic program accepting the transferred credits. The sources of such transferred credits may include any military institution or military-related experience deemed equivalent to graduate course credit by the American Council of Education in its Guide to the Evaluation of Educational Experiences in the Armed Services, provided that the graduate program officials in question agree that such credits meet the requirements of that particular degree program. 

4.72

A student may transfer graduate credit if all of the following conditions are met:

A. The student’s advisor reviews the transfer of credit request and recommends that the course(s) be accepted for transfer credit.

B. The student was admitted and enrolled as a graduate student at the institution where the graduate credit was completed. In addition, the student must be or have been in good standing at that institution.

C. The graduate credit to be transferred is within the seven year time limit for completing a master's degree, the five year limit for certificate programs, or the ten year time limit for doctoral programs. Graduate Credit transferred toward a program's elective credit requirement does not have to meet the seven or ten year time limit.

D. The amount of credit to be transferred does not exceed 50% of that required by the particular degree the student is pursuing. For graduate certificates, students may transfer in no more than 33% of the credit hours required for the certificate, with the proviso that a minimum 9 semester credit hours for that certificate must be taken at Wright State. An exception is made for civil servants and military personnel employed by Wright Patterson Air Force Base who have been transferred to the base within the previous three years, who have no limit to the amount of graduate credit they may transfer. All such transfer credit is subject to all other requirements of this policy.

NEW SECTION: [All text below is new text; note that this addition would also re-number what is now Section 9 as Section 10]

9.00 Requirements for Graduate Certificate Programs

9.10 Graduate Certificate Programs

Graduate certificate programs offered by Wright State University and administered by the Graduate School are listed on the Graduate School website (www.wright.edu/gradschool/). 

9.20 Academic Standards

9.21 All graduate students are expected to maintain a minimum cumulative grade point average of 3.0. A cumulative average of 3.0 is required for the successful completion of a graduate certificate.

9.22 Because graduate certificates have a limited scope of credit hours, no course with a grade of “C” or below can be applied towards a graduate certificate.

9.23 Students must complete all requirements for a graduate certificate within five years unless the student’s specific program has a shorter time limit. The time limit is defined as being from the beginning date of the earliest course taken at Wright State University within the courses applied toward the certificate as determined by the program of study. The time limit excludes a leave of absence granted in advance for adequate cause by the certificate program director and the Dean of the Graduate School.

9.24 All cases involving potential academic or behavioral misconduct by graduate students will be referred to, and handled by, the Office of Community Standards and Student Conduct (OCSSC). The OCSSC will follow the procedures spelled out in the Code of Student Conduct. All processes for suspension, dismissal, or expulsion on grounds of misconduct will be handled through the OCSSC.

No discussion. R. Ayres called for a vote. All in favor. Motion passed.

d. Curriculum Committee A (R. Ayres for D. Cipollini)

On behalf of the Curriculum Committee A, R. Ayres moved to approve the following course modification: ANT 8110.

No discussion. R. Ayres called for a vote. All in favor. Motion passed.

e. Curriculum Committee B (M. McNutt)

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following new course requests: ARA 5110, ARA 5120, ARA 5210, ARA 5220, ARA 6210, ARA 6310, ARA 6410, CHI 5010, CHI 5020, CHI 5110, CHI 5210, CHI 5220, CHI 5250, EDT 7120, EDT 8110, EDT 8150, EDT 8210, EDT 8220, EDT 8230, EDT 8240, EDT 8250, EDT 8610, EDT 8620, WGS 5050, WGS 5200, WGS 6000, WGS 6200, WGS 6500, and WGS 6700. No discussion. R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following course modifications: EDT 7160, EDT 8390 to EDT 8120, EDT 8490 to EDT 8130, EDT 8590 to EDT 8140, WMS 5990 to WGS 5800, WMS 6890 to WGS 6800, WMS 6990 to WGS 6990, WMS 7000 to WGS 7000, and WMS 7200 to WGS 7200.

No discussion. R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following new certificate program of study: EDT Instructional Design Digital Learning 2.

No discussion. R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following certificate program of study modification: EDT Instructional Design for Online Learning (IDOL) certificate modified to Instructional Design Digital Learning 1.

No discussion. R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following program of study modification: M.Ed. Education Technology concentration Health Professions modified to Health Professions Applications. Discussion: The title change is in response to a request from the Boonshoft School of Medicine and the College of Nursing & Health.

R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following certificate program of study modification: Women’s Studies (WMS) certificate modified to Women, Gender & Sexuality Studies (WGS).

No discussion. R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following change request for online or blended/hybrid delivery: M.Ed. Education Technology concentration Health Professions Applications. Discussion: This request will be sent to the Ohio Board of Regents for review and comment.

R. Ayres called for a vote. All in favor. Motion passed.

VI. Graduate Student Assembly Report (D. Vanamala)

The Graduate Student Assembly (GSA) is in the process of awarding the first round of grants. The GSA received a total of 22 applications: 9 for the Original Work grants and 13 for the Professional Development grants. Ten of the applications were submitted by doctoral students; twelve were from master’s students. Of the 22, four students were awarded the $750 Original Work grant and five students were awarded the $400 Professional Development grant. The second round is open; the deadline to submit an application is March 23, 2015. 

VII. Old Business - None. 

VIII. New Business  - None. 

IX. Discussion - None. 

X. The meeting was adjourned at 2:45 p.m.