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Graduate School

Graduate Council Meeting

February 19, 2015

MINUTES

I. The meeting was called to order at 2:05 p.m.

Voting members and alternates present were: S. Baird, M. Bashaw, T. Brewer, D. Cipollini, W. Dragon, K. Duffy, A. Jeyaraj, M. Lee, M. Markey, M. McNutt, J. Menart, B. Milligan, B. Rigling, L. Small, Z. Todorova, S. Watamaniuk, J. Warfield, and B. Young.

Non-voting members, alternates and other attendees were: R. Fyffe (chair), E. Gilles (scribe), J. Keferl, M. Miller, J. Munch, M. Ragas, S. Shellabarger, and A. Steele-Middleton.

II. Approval of Minutes

It was moved and seconded that the minutes of the November 20, 2014 meeting be approved as written. Motion carried unanimously.

III. Report of the Dean (R. Fyffe)

Last week, the college deans were individually notified of their 2015-2016 Graduate Tuition Scholarship (GTS) allocations. Each college has an opportunity to receive additional GTS dollars; proposals demonstrating strategic use of the funds can be submitted to the Graduate School for consideration.

The Wright Patt-Wright State Scholarship program is continuing; all colleges have benefited from this scholarship. The Graduate School has additional scholarship opportunities; please visit the website for more information.

The deadline to submit applications for Research Initiation and Professional Development Grants is Friday, Feb. 27. Research Initiation Grants are intended to provide seed funds for new research efforts likely to attract external funding. Professional Development Grants are intended for more general and diverse scholarly activities and professional renewal.

The Incentive for Grant Proposal Submission program is in a campus-wide trial phase. Discipline-specific “gold standard” funding agencies have been identified. Faculty who submit competitive proposals for major grant opportunities with these agencies will receive incentive funds. The Incentive for Faculty Teaming with Wright State Research Institute (WSRI) is also in a trial phase. The purpose of this program is to encourage WSU faculty to team with WSRI in pursuit of significant funding opportunities. Faculty offer expertise and in return can gain research lab support. If interested in either of these incentives, contact RSP staff and/or Research Council members for more information.

Upcoming Events:
(1) The Graduate Program Directors Workshop is Friday, March 13, 12:00-2:30 p.m., in E156 SU. Lunch will be provided.
(2) The Graduate Student Excellence Awards Program is Wed. April 22, 4:00-5:30 p.m., in the Apollo Rm.
(3) The Celebration of Research, Scholarship, and Creative Activities is Friday, April 10, 8:30 am-4:00 pm, in the Apollo Room. This is a campus-wide event. New activities are planned this year; it should be interesting and interactive. The agenda includes a plenary presentation by an undergraduate from each college, poster presentations, an industry panel, and a “Data Blitz” when students will give 90 second speeches. Although the event focuses on undergraduate researchers, it will be a good opportunity for graduate programs to support and recruit the best and brightest WSU students.

IV. Committee Reports

a. Student Affairs Committee (B. Young)

Carl Brun has accepted the position of Assistant Vice President for University Curricular Programs. Brenda Young has agreed to take his place as chair of the Student Affairs Committee.

The deadline for the first round of nominations for Graduate Council Scholars is Friday, Feb. 20. The Committee will meet the week of Feb. 23 to review the nominations and to select four recipients.

b. Membership Committee (K. Duffy for W. Mosier)

Since the last Graduate Council meeting, a total of 36 graduate faculty memberships were approved. The Graduate School Dean approved 6 regular and 21 adjunct memberships; the Membership Committee approved 9 adjunct graduate faculty memberships.

c. Policies Committee (B. Milligan) (1) Graduate Policies & Procedures Manual Policy 6.120: Procedures for Petitioning for a Waiver of Graduate School Policies

This revision to the Academic Petition Policy is similar to the one approved for the Admission Petition Policy at the Nov. 2014 Graduate Council meeting. The revised policy will eliminate untimely delays to the petition process. Of note, graduate programs may need to designate authority to an individual in order to meet processing deadlines in the summer months. On behalf of the Policies Committee, B. Milligan moved to approve the following revision to Policy 6.120 (bolded):

Before forwarding the petitions to the appropriate academic programs for a recommendation from chairs/ directors, the Graduate School will make a record of the petitions and review them for clarity. Petitions written illegibly, grammatically incorrect, or unclear will be returned to the petitioners for correction and/or clarification. After reviewing the petitions and making their recommendations, the program chairs/advisors will forward the petitions to their College/School Petitions Committee (or equivalent) or Program Admissions Committees to review the petitions and decide on their recommendations. The petitions are then forwarded back to the Graduate School for the Dean's review. The college or school to which the petition was sent must return the petition, with its recommendation(s), to the Graduate School within 20 business days of its being sent. Petitions that remain unreturned or unanswered for longer than this time frame may be considered by the Graduate School to be automatically denied. Upon concurrence of the Dean of the Graduate School with the college/school recommendations, and the notification of the student and the college/school by the Dean, the decision will become final. Unresolved differences between the students, the college/school, and/or the Dean of the Graduate School shall be referred to the Graduate Council Student Affairs Committee. The Registrar will be advised by the Graduate School of any actions taken as the result of an approved academic petition. The Registrar will post such actions on the student's academic record.

No discussion. R. Fyffe called for a vote on Policy 6.120. All in favor. Motion passed. 

(2) Graduate Policies & Procedures Manual Policy 6.35: Probation and Dismissal

The revision to the policy eliminates the 9 credit hour limit for probation. Instead, students who earn at least a 3.0 GPA each semester will remain on probation until the cumulative GPA is above 3.0. The students should receive meaningful assistance with the included condition of mandatory advising. On behalf of the Policies Committee, B. Milligan moved to approve the following revision to Policy 6.35 (bolded): Students admitted in regular status who have attempted twelve quarter hours or nine semester hours of graduate credit will automatically be placed in probationary status the term their cumulative graduate grade point average drops below a 3.0. A student * in probationary status may remain enrolled only as long as all of the following conditions are met:

a) The student's current semester GPA is 3.0 or higher;
b) The total number of hours the student has earned that would count toward the student's degree program is less than or equal to the total number of hours required for completion of the program plus an additional nine hours;
c) The student undergoes formal advising before registering.

If any of the above conditions is not met, then the student will be immediately dismissed. Students so dismissed cannot petition the decision and can reapply for admission only after having been un-enrolled for at least one semester.

* Deleted: will continue in probationary status until the end of the term in which the next twelve quarter hours or nine semester hours of graduate course work is completed. At the end of that period, the following actions will be taken: ...

Discussion: Concern for the potential hardship this revision poses for international students was voiced. Dr. Milligan explained that the Policies Committee members considered the revisions at length and understood that dismissal with no opportunity to immediately file a petition would indeed impact international students. However, the Committee felt that the revisions to the probation status provided better support for the students and will hopefully make dismissal less likely. R. Fyffe called for a vote on Policy 6.35. All in favor. Motion passed. 

(3) Graduate Policies & Procedures Manual Policy 4.90: Non-Contact Course Credit

This new policy parallels policy approved at the undergraduate level. It provides record keeping for non-contact credit. On behalf of the Policies Committee, B. Milligan moved to approve the following new Policy 4.90: Non-Contact Course Credit is defined as credit hours earned for activities such as laboratory work, studio work, internships, practica, experiential learning activities, independent studies, independent readings, theses, dissertations, and other academic work. Any WSU graduate student engaged in non-contact academic work will receive credit for that work only if it is performed under the supervision of and with approval from a WSU faculty member, with a formal written agreement noting the nature of the academic work and filed with the appropriate program or department. Students engaged in non-contact academic work should typically spend no less than 37.5 hours on that work for each credit hour earned.

Discussion: The policy is not clear regarding the amount of time required for each credit hour. To prevent confusion, it was moved and seconded to revise the last sentence in the policy to read: "Students engaged in non-contact academic work should typically spend no less than 37.5 hours per semester on that work for each credit hour earned."

R. Fyffe called for a vote on Policy 4.90 as amended. All in favor. Motion passed.

(4) International Academic Programs

The Policies Committee drafted a recommendation to Faculty Senate in response to this charge:

“The development of policies governing the initiation, implementation and oversight of all international academic programs. The policies should include recommendations for procedures governing all types of articulation agreements, transfer agreements, combined programs, hybrid programs, and offsite programs.”

Dr. Milligan expressed thanks to the Policies Committee for the many hours devoted to this task. With input from the Faculty Senate leadership, the Committee’s recommendation acknowledges that policies already exist for academic international programs and that proper awareness and central oversight is needed.

The recommendation for Faculty Senate is presented as information for Graduate Council; no formal vote is required. There were no questions or concerns.

d. Curriculum Committee A (D. Cipollini)

On behalf of the Curriculum Committee A, D. Cipollini moved to approve the following new course requests: CS 5170, IHE 7340, and PTX 6010. No discussion. R. Fyffe called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee A, D. Cipollini moved to approve the following course modifications: BME 5530, BME 6410, BMS 7530, CEG 6110, CMH 7410, NUR 7401 TO NUR 7421, NUR 7402 TO NUR 7422, NUR 7403 TO NUR 7423, NUR 7723, NUR 7901, NUR 8102, and NUR 8202. No discussion. R. Fyffe called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee A, D. Cipollini moved to approve the following program of study modification: M.S. Aerospace Medicine. No discussion. R. Fyffe called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee A, D. Cipollini moved to approve the following quarter to semester conversion: ME 699 to ME 6980. No discussion. R. Fyffe called for a vote. All in favor. Motion passed.

e. Curriculum Committee B (M. McNutt)

The Curriculum Committee B reviewed 59 items. Dr. McNutt reminded Council members to spread the word that it is very important for the workflow submission to match the syllabus attachment.

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following new course requests: DOS 9080, ED 6675, ED 6710, ED 6775, ED 7850, ED 8500, and SOC 6091. No discussion. R. Fyffe called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following course modifications: ED 6610, ED 7650, LDR 7450, LDR 7600, MIS 7100, MKT 7800, and MKT 7900. No discussion. R. Fyffe called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following new MA History concentrations’ programs of study:

  • MA History concentration: Public History
  • MA History concentration: U.S. History
  • MA History concentration: War and Society & Public History

The MA History concentration General History was removed from the original Graduate Council agenda per request of the History Department. No discussion. R. Fyffe called for a vote for the three new History programs of study. All in favor. Motion passed.

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following program of study modifications. The majority of the modifications reflect an adjustment in state standards in teacher education:

  • ED Reading Education endorsement
  • ED TESOL endorsement
  • ED AYA license Earth Sciences and Chemistry
  • ED AYA license Earth Sciences and Physics
  • ED AYA license Earth Sciences
  • ED AYA license Integrated Language Arts
  • ED AYA license Integrated Mathematics
  • ED AYA license Integrated Science
  • ED AYA license Integrated Social Studies
  • ED AYA license Life Sciences and Chemistry
  • ED AYA license Life Sciences and Earth Sciences
  • ED AYA license Life Sciences and Physics
  • ED AYA license Life Sciences
  • ED AYA license Physical Science Chemistry
  • ED AYA license Physical Science Physics and Chemistry
  • ED AYA license Physical Science Physics
  • ED AYA license World Languages French
  • ED AYA license World Languages German
  • ED AYA license World Languages Latin
  • ED AYA license World Languages Spanish
  • ED AYA MEd Earth Sciences and Chemistry
  • ED AYA MEd Earth Sciences and Physics
  • ED AYA MEd Earth Sciences
  • ED AYA MEd Integrated Language Arts
  • ED AYA MEd Integrated Mathematics
  • ED AYA MEd Integrated Science
  • ED AYA MEd Integrated Social Studies
  • ED AYA MEd Life Sciences and Chemistry
  • ED AYA MEd Life Sciences and Earth Sciences
  • ED AYA MEd Life Sciences and Physics
  • ED AYA MEd Life Sciences
  • ED AYA MEd Physical Science Chemistry
  • ED AYA MEd Physical Science Physics
  • ED AYA MEd Physical Science Physics and Chemistry
  • ED AYA MEd World Languages French
  • ED AYA MEd World Languages German
  • ED AYA MEd World Languages Latin
  • EDT MEd Education Technology new concentration Instructional Design for Digital Learning (IDDL)
  • URS Certificate Title Change from American Humanics to Nonprofit Administration

No discussion. R. Fyffe called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, M. McNutt moved to approve the following change request for online or blended/hybrid delivery: M.Ed. Education Technology concentration Instructional Design for Digital Learning (IDDL). This request will be sent to the Ohio Board of Regents for review and comment. No discussion. R. Fyffe called for a vote. All in favor. Motion passed.

VI. Graduate Student Assembly Report (M. Ragas)

The Graduate Student Assembly (GSA) is in the process of collecting applications for the second round of Original Work and Professional Development grants. The GSA received a total of 22 applications in round one: 9 for the Original Work grants and 13 for the Professional Development grants. Of the 22, four students were awarded the $750 Original Work grant and five students were awarded the $400 Professional Development grant. The deadline for the second round is March 23, 2015.

VII. Old Business

None.

VIII. New Business

None.

IX. Discussion

Dr. Joe Keferl reemphasized Dr. Mindy McNutt’s request for careful entry and approval of items in the curriculum workflow. The College of Education experienced glitches that caused changes to some of the workflow items as they moved through the system. It is therefore important to check each item at every level of the approval process.

X. The meeting was adjourned at 2:35 p.m.