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Graduate School

Graduate Council Meeting

February 18, 2016

MINUTES

I. The meeting was called to order at 2:05 p.m.

Voting members and alternates present were: S. Baird, M. Bashaw, K. Duffy, G. Durmusoglu, M. Fleming, A. Froehle, J. Gallagher, S. Heilmann, A. Jeyaraj, G. Kozlowski, M. Lee, L. Luehrmann, J. McAlearney, J. Menart, M. McNutt, M. Miller, B. Milligan, M. Raymer, Z. Todorova, S. Watamaniuk, and B. Young.

Non-voting members, alternates and other attendees were: K.T. Arasu, R. Ayres (chair), L. Balasubramanian, M. Brainerd, H. Dregalla, R. Fyffe, E. Gilles (scribe), H. Limouze, M. Mamrack, M. Markey, S. Shellabarger, A. Steele-Middleton, and D. Ulrich.

II. Approval of Minutes

The minutes of the Nov. 19, 2015 meeting were approved as written without comment or correction.

III. Report of the Dean (R. Fyffe)

Graduate Tuition Scholarship (GTS) allocations for 2016-2017 will be distributed to the deans soon. The overall scholarship fund level is lower this year so allocations will likewise be lower. Colleges and programs should consider partial scholarships as a means to extend the reach of these limited resources. The Research Council is considering a revision to the policy regarding grants with discounted F&A rates. If the policy is amended, then the graduate student fee waiver policy will be revised accordingly. Faculty Senate has charged a select committee to review the university’s research activities. Dr. Fyffe has had several meetings with the committee and has provided data on a range of research funding analyses. The recently announced Carnegie Classification rankings lowered Wright State’s rank from R2 to R3. Dr. Fyffe has corresponded with the administrators of these rankings to determine if errors have been made in the data used for the classification of WSU.

Dr. Fyffe introduced Dr. Henry Limouze, interim Associate Vice President for International Affairs.

Dr. Limouze reminded Graduate Council that UCIE has undergone a 360 review over the past few months. An internal review was conducted in Fall 2015, and an external review team was on campus in Jan. 2016. The external review report is expected soon.

Dr. Limouze explained that he will be helping to reorganize UCIE and to strengthen UCIE’s relationship with the rest of the university. He will focus on improving five areas: processes, communications and transparency, collaborations, organization within the office (restructuring after the creation and dissolution of the International Gateway), and planning (in terms of establishing a formal vision and mission for UCIE).

Dr. Limouze shared his first-semester goals: (1) He has met with the Faculty Senate’s ad hoc committee, the International Program Oversight Committee “IPOC”. He would like to identify all faculty advisory committees that assist UCIE and help connect them better to faculty governance. (2) Dr. Limouze has contacted all of the college deans and will begin meeting with department chairs who have international students enrolled in their programs.

IV. Report of the Associate Dean (R. Ayres)

Dr. Ayres congratulated the College of Engineering and Computer Science on the approval of the free-standing PhD in Electrical Engineering program by the Chancellor’s Council of Graduate Studies (CCGS). The program proposal is awaiting the Chancellor’s signature, and then it will be ready to launch.

Customer Relationship Management (CRM) Update: The “go live” date is April 5, 2016 for the new CRM system that will manage all recruitment, admission, and communication activities with prospective and newly admitted undergraduate and graduate students. The new system replaces the current admission application and workflow system; it does not replace BANNER. It promises to provide a better experience for students by providing checklists and personalized information. The system offers a lot of opportunities for communication customization and will help coordinate efforts by the Grad School and graduate programs. All student records will be migrated to the new system so there will not be a need to check two different systems. Training and testing opportunities will be announced soon.

Upcoming Events: Friday, April 1 – Graduate Program Directors Workshop, 12:00-2:00 p.m., E156 SU Wednesday, April 13 – Graduate Student Excellence Awards Program, 4:00 p.m., Apollo Rm Deadlines: Feb. 22 (round 1) and March 21 (round 2) – Graduate Council Scholar nominations March 21 – Wright Fellow nominations March 23 – Graduate Excellence Award recipient information

V. Committee Reports

a. Student Affairs Committee (S. Heilmann)

Since the last Graduate Council meeting, the Student Affairs Committee met to select the 2016 College Outstanding Alumni Award recipient for the Graduate School: Nan Whaley, a 2009 graduate of the Master of Public Administration program in the College of Liberal Arts. 

The Student Affairs Committee has a meeting scheduled for Feb. 24 to select recipients for the first round of the Graduate Council Scholar fellowships. Up to four students will be chosen. Nominators are welcome to send more information than just the required documents.

b. Membership Committee (K. Duffy)

Since the last Graduate Council meeting, a total of 27 graduate faculty memberships were approved. The Graduate School Dean approved 6 regular and 12 adjunct memberships. The Membership Committee reviewed and approved 9 applications for adjunct graduate faculty memberships.

c. Policies Committee (B. Milligan)

The Policies Committee met once since the last Graduate Council meeting.

A new policy to establish a consistency between undergraduate and graduate standard credit and instructional hours was reviewed by the Policies Committee. Policy 4.100:

All university policies regarding standard credit hours and standard instructional hours maintained by the Academic Affairs office shall apply to graduate as well as undergraduate courses. Those policies can be found at http://www.wright.edu/academic-affairs/policies/standard-credit-instruct....

On behalf of the Policies Committee, B. Milligan moved to approve the new policy 4.100. No discussion. R. Ayres called for a vote. All in favor. Motion passed.

The Policies Committee also reconsidered Policy 7.35. There has been some faculty concern that the current policy does not include a petition process. It has also been noted that there is not explicit language in the current policy that defines how a student can be removed from probation status. The Policies Committee recommends that Policy 7.35 be revised as follows (new language is underlined):

Students admitted in regular status who have attempted nine semester hours of graduate credit will automatically be placed in probationary status the term their cumulative graduate grade point average (GPA) drops below a 3.0. A student in probationary status may remain enrolled only as long as all of the following conditions are met:

a) The student's current semester GPA is 3.0 or higher;

b) The total number of hours the student has earned that would count toward the student's degree program is less than or equal to the total number of hours required for completion of the program plus an additional nine hours;

c) The student undergoes formal advising before registering;

d) The student is following any applicable remediation plan.

If any of the above conditions is not met, then the student will be immediately dismissed. Students so dismissed cannot petition the decision and can reapply for admission only after having been un-enrolled for at least one semester. Any petition to reverse a dismissal decision under this policy will be considered (by the Student Affairs Committee) only if a) it is accompanied by a viable remediation plan, on the approved form and endorsed by the director of the student's program, and b) the completed petition (including the remediation plan) is received in the office of The Graduate School no later than seven calendar days after the dismissal decision is communicated in writing. Students who are dismissed can reapply for admission only after having been un-enrolled for at least one semester.

A student will be removed from probationary status when that student's cumulative GPA rises to at least 3.0.

On behalf of the Policies Committee, B. Milligan moved to approve the revised policy 7.35.

Discussion: The graduate student representative asked if the proposed policy revision could be amended to allow seven business days in place of seven calendar days to give students some extra time to get the remediation plan completed and signed by an advisor.

A motion was made by M. McNutt to amend the policy language to read: … b) the completed petition (including the remediation plan) is received in the office of The Graduate School no later than seven calendar business days after the dismissal decision is communicated in writing. S. Heilmann seconded the motion. No further discussion. R. Ayres called for a vote. Vote: All in favor. Motion to amend the Policy 7.35 revision was passed.

Further discussion on the proposed Policy 7.35 revision: The Student Affairs Committee, as the committee responsible for reviewing the petitions under the revised policy, asked if additional information could be requested on the remediation plan. Dr. Ayres and Dr. Milligan felt that the Committee could make administrative changes to the remediation plan if found to be necessary.

With no further discussion, R. Ayres called for a vote on Policy 7.35 as amended. Vote: All in favor. Motion passed.

Policy 4.100 and Policy 7.35 will both be submitted to Provost Sudkamp for his review.

d. Curriculum Committee A (J. McAlearney)

On behalf of the Curriculum Committee A, J. McAlearney moved to approve the following new course requests: NUR 7731, NUR 7733, NUR 7734, NUR 7735, and PTX 8050. No discussion. R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee A, J. McAlearney moved to approve the following course modifications: ANT 8990, BME 6701, BME 6702, CMH 7920, HLT 7001, NUR 6903, NUR 7103, NUR 7611, NUR 7612, NUR 7613, and P&N 8990. No discussion. R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee A, J. McAlearney moved to approve the following programs of study:
1. Doctor of Nursing Practice (DNP): Indirect Care (title modification to DNP: Leadership)
2. M.S. Nursing: Neonatal Nurse Practitioner (modification)
3. Public Health Leadership (new certificate) No discussion. R. Ayres called for a vote. All in favor. Motion passed.

The new certificate in Public Health Leadership will be submitted to Provost Sudkamp for his review.

e. Curriculum Committee B (A. Jeyaraj)

On behalf of the Curriculum Committee B, A. Jeyaraj moved to approve the following new course requests: ED 8800, EDL 8760, and SW 6130. No discussion. R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, A. Jeyaraj moved to approve the following course modifications: ED 6340, ED 6410, ED 7170, ED 7600, KNH 7140, KNH 7530, KNH 7840, PLS 7790, and URS 6950. No discussion. R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, A. Jeyaraj moved to approve the following program of study modifications:
1. Applied Behavioral Science M.A.: Criminal Justice & Social Problems
2. Counseling M.S.: Business & Org Mgmt (title change to Counseling: Org. Counseling)
3. Counseling M.S.: Clinical Mental Health Counseling
4. English M.A.: Composition & Rhetoric (title change to English: Rhetoric & Writing)
5. Leadership Development M.S.
6. MRC: Chemical Dependency
7. MRC: Clinical Rehabilitation Counseling
8. Principalship License
9. Principalship M.Ed.
10. Reading Endorsement
11. Reading M.Ed. (title change to Literacy M.Ed.)
12. School Counseling M.Ed. No discussion. R. Ayres called for a vote. All in favor. Motion passed.

On behalf of the Curriculum Committee B, A. Jeyaraj moved to approve the full proposal for the M.S. Organizational Studies program. The master’s degree will not be a stand-alone degree to which students can apply. Students will have an opportunity to earn the degree as part of the Ed.D. Organizational Studies program. Students can choose to stop at the master’s level. No discussion. R. Ayres called for a vote. All in favor. Motion passed.

The M.S. Organizational Studies program proposal will be submitted to the Faculty Senate for the next step in the approval process.

VI. Graduate Student Assembly (GSA) Report (L. Balasubramanian)

* The GSA has been nominated for an outstanding student organization collaboration award.
* The second round of Professional Development and Original Work grants is now open. The deadline for students to apply for one or both grants is March 20. New this year: The Professional Development grants can be used for Study Abroad opportunities.
* One of the requirements of receiving a GSA grant is for the student to give a short presentation to the GSA about their work and/or experiences. Two of the Fall 2015 grant recipients will be giving their presentations soon.
* GSA has worked with the Office of Student Legal Services to include legal support for students during the university breaks.
* GSA has approved an amendment to the organization’s constitution that allows all Deans’ Student Advisory Board graduate student members membership in GSA.
* GSA has proposed a MoU with Student Government that would allow the GSA to be the permanent fifth wing of Student Government.
* GSA is working with Dr. Donna Schlagheck to form debate watch parties for current graduate students and alumni.
* GSA will be holding elections for the 2016-2017 leadership positions in March.

VII. Old Business – None.

VIII. New Business

The Graduate Student Assembly requested the Graduate Council consider the following resolution:

Resolution 16-01: A Resolution to recommend Graduate Council of Wright State University to include students as ex-officio non-voting members in one sub-committees under the Council WHEREAS, Wright State University Graduate Council makes policy recommendation for Graduate School that affects Graduate and Professional Students; and WHEREAS, Wright State University Graduate Council currently has six sub committees; and WHEREAS, the existing sub committees are 1) Policies Committee 2) Membership Committee 3) Agenda Committee 4) Student Affairs Committee 5) Curriculum Committee A 6) Curriculum Committee B; and WHEREAS, one of these sub committees, 1) Policies Committee makes most decisions that will directly affect the Graduate and Professional Students; and WHEREAS, the existing Policies committee structure does not have student representation in these committees; and WHEREAS, Student representation can be really helpful for these Policies committees to make decisions and provide recommendations that are 360 degree reviewed; and be it RESOLVED, that the Graduate Student Assembly here assembled at Wright State University makes the following recommendation for solution

SECTION 1, 1. At least two students be added as ex-officio non-voting members to these Policies committees 2. These students shall be included in all discussions, email communications that are related to the Policies committee 3. These students shall be nominated by Graduate Student Assembly at the start of every year and or as needed.

S. Baird made a motion to accept the recommendation of the GSA Resolution 16-01. M. Fleming seconded. Discussion: Two student representatives are recommended to (1) serve as a back-up for each other if schedules conflict with meeting times, and (2) two representatives mirror the model used at the undergraduate policy meetings. Several edits were recommended: change all references from “committees” to “committee” since the student representatives will only be attending one subcommittee meeting and substitute “non-voting” in place of “ex-officio”. R. Ayres called for a vote to accept the recommendation for the resolution as amended (changes indicated with strikes and underlines above). All in favor. Motion passed.

This recommendation will be forwarded to the Faculty Senate for consideration.

IX. Discussion/Announcements – None.

X. The meeting was adjourned at 3:05 p.m.