The Graduate School office is currently closed as a preventative measure related to the COVID-19 virus. While our staff will continue to work remotely and daily processes will continue, some procedures will be temporarily altered. Our goal is to continue to serve our graduate students with as little disruption as possible. To do so, we will be employing various strategies and processes that are outside the norm and we ask for your patience as we all work through this event.
Please return to this page often; it will be updated regularly as events warrant and additional clarification of processes becomes available.
During this time, we can be contacted via e-mail at email@example.com. We will respond to your e-mail as soon as possible.
Unviersity messages related to the Coronavius can be found at - Coronavirus Disease 2019 (COVID-19).
Working in collaboration, the Graduate Student Affairs Committee (GSAC) of the Faculty Senate, the Graduate School, and the provost have agreed to suspend the academic dismissal process for graduate students in spring 2020 (S20). Thus, all graduate students on academic probation who would otherwise have been subject to dismissal after S20 will be allowed to continue on academic probation in a subsequent semester. Although a subset of such students may not have a clear pathway to success even after an additional semester, all parties agreed that the benefits of allowing additional leeway to all students in this most challenging of semesters outweigh any detriments.
Official transcripts will still be required for regular admission to the Graduate School. Staff will continue processing e-transcripts which must be sent directly to firstname.lastname@example.org.
If your institution does not offer e-transcripts or you are unable to obtain your transcripts for some other reason (i.e., the institution is currently closed, e-transcript not available), please contact us at email@example.com for instructions.
Inquiries about other extenuating circumstances regarding graduate admissions should be directed to firstname.lastname@example.org.
As always, applicants will not need to request their Wright State transcripts.
Newly admitted students will be able to access their admission letters through the application portal. Simply return to wright.force.com and click on “Admission Letter” in your Required Documents list. Then click on the "Admission Letter" link under “File name.”
We will be accepting scanned PDFs of the usual paper contracts, and those may be signed electronically as long as the signer affirms, from his or her Wright State email address, the authenticity of the signature. All contracts should still go to Gwana Snell (email@example.com).
Graduation and Advising
Electronic signatures will be accepted on programs of study when accompanied by an email from the graduate program director confirming the signatures’ authenticity.
Electronic signatures will also be accepted on thesis and dissertation approval pages when accompanied by an email from the graduate program director and/or thesis/dissertation director confirming the signatures’ authenticity.
Thesis and dissertation format checks will still be offered. Please email the document to firstname.lastname@example.org. Feedback is usually provided within two business days.
Although Wright State's ability to extend official graduation deadlines will be limited unless and until HLC relaxes its reporting deadlines, the Graduate School is prepared to offer the following accommodations in the meantime:
- Students who have already applied to graduate in S20, but end up being prevented by COVID-19-related complications from doing so, may:
- reapply for graduation in R20 OR F20 without paying a new graduation application fee
- graduate during R20 OR F20 with a one-time full waiver of the minimum registration requirement (University Policy 5270.1).
- Other concerns regarding S20 graduation will be considered on a case-by-case basis, as usual.
For any other graduation-related questions, please contact Erika Gilles (email@example.com).
General Information for Program Directors
Internal Form submission
We are in the process of constructing and populating a Pilot site for graduate program directors, where there will be dropboxes for forms that require Graduate School approval (such as degree certificate forms, programs of study, thesis and dissertation committee approval forms and signature pages, etc.). Electronic signatures will be accepted on these documents when they are submitted through the secure Pilot dropbox.
The "Graduate Program Directors" Pilot site is now active, and should appear in Spring 2020 Pilot courses for program directors and department chairs. The site's primary purpose is to provide a way for graduate programs to share graduation-related documents with the Graduate School in a secure manner. There are dropboxes on the “Assessment” tab for programs of study, degree certificate forms, thesis and dissertation approval pages, and more. We have also added folders in the Table of Contents where departments/programs can retrieve approval pages and committee forms after they have been signed by the Graduate School Dean. We will continue to develop and modify the site as we all learn together how it might best be formatted and used, so your feedback will be welcomed.
Graduate Research Assistantships (summer)
There has been understandable concern regarding whether graduate research assistants will be able to conduct research during summer 2020, given the current uncertainty about access to research facilities. With that in mind, please be aware of the following:
- Although University Policy 5120.1 requires, for graduate assistantship eligibility, "full-time registration status (at least six semester hours) for students who have six or more hours of remaining course work," the Graduate School will waive that requirement when it has written confirmation from the program director, department chair, or instructor of record that the graduate assistant was prevented from completing the expected research work by a COVID-19-related lack of access to research facilities.
- Please bear in mind that such concessions may delay degree completion, and extending eligibility for assistantship funding does not extend the availability of such funding.
- If the disrupted research hours were required for graduation in summer 2020, or there are other extraordinary circumstances, please contact the Graduate School to discuss options.
Minimum Registration Requirement
As the Graduate School continues to respond to new challenges around the COVID-19 crisis, we have become aware that current circumstances render the minimum registration requirement (University Policy 5270.1) an unusual barrier for graduate students graduating in summer 2020 as well as those graduating in spring 2020. With that in mind, the Graduate School is extending the following concession:
- Students graduating in summer 2020 are eligible for a one-time full waiver of the minimum registration requirement.
- Students may be granted the registration waiver if they have already met the minimum number of credit hours necessary for graduation.
- International students will need to contact UCIE to be able to enroll in a reduced course load (RCL).
- If graduate assistants are following an approved program of study and fulfilling other academic requirements as determined by their programs, this waiver will not affect their eligibility for assistantship funding (per University Policy 5120.1) during this final semester.
- This waiver does not affect program-level registration requirements, which are at the discretion of the program.