Services

Mail Center

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Procedures

We provide metered mail service for outgoing USPS mail and parcels to all Wright State departments.

  • Items must have a Wright State departmental return address.
  • The sending department must provide a valid Wright State six-digit account number for charging.
  • International mail must be separated from domestic mail.
  • If several letter envelopes are to be metered, please overlap the flaps if sealing is required.
  • All large envelopes must be sealed.
  • Please do not use staples to secure mail.

Classes of Mail

First Class

The following items must carry postage at first-class or priority mail rates:

  • Matter wholly or partially handwritten or type-written, originals or carbons, invoices, and postcards.
  • Bills and statements of account except authorized enclosures in or attachments to standard mail.
  • Price lists with written-in figures changing items or prices.
  • Business reply mail.
  • Blank printed forms filled out by hand and including checks.

Priority

All first-class mail not exceeding 70 pounds is considered priority mail. Use priority mail when you want delivery in two to three days. There is a flat rate up to five pounds. Please note that priority mail is not insured or trackable. Priority mail envelopes are available at no charge at the mail center.

Standard Mail Rate Items

Standard mail is an economical way to ship items that weigh more than 11 ounces.

  • Circulars
  • Booklets
  • Merchandise
  • Photographs
  • Catalogs
  • Newsletters
  • Product Samples
  • Printed Matter

Special Standard Rates

Only these items may be mailed at special standard mail rates:

  • Books.
  • Sixtenn millimeter or narrower width films.
  • Printed music.
  • Printed objective test materials and accessories.
  • Sound recordings and guides or scripts prepared solely for use with such recordings.
  • Play scripts and manuscripts for books, periodicals, and music.
  • Printed educational reference charts.
  • Loose-leaf pages and their binders consisting of medical information.

Library

Library mail is standard mail that shows, in the address or return address, the name of a school, college, university, public library, museum, or herbarium or the name of a non-profit religious, educational, scientific philanthropic, agricultural, labor, veterans, and fraternal organizations.

The following items may be mailed at the library rate:

  • Books.
  • Printed music.
  • Bound volumes of academic thesis.
  • Periodicals.
  • Sound recordings.
  • Other library materials in printed, duplicated, or photographic form.
  • Museum materials, specimens, collections, teaching aids, printed matter, and interpretive materials for informing and furthering the educational work and interests of museums and herbariums.

Certified

Certified mail provides you with a mailing receipt, and delivery records are maintained at the recipient's post office for two years. A return receipt with proof of delivery is available for an additional fee. Certified mail service is only available for first-class domestic mail. No insurance coverage is provided.

Registered

The registered mail system provides added protection for valuable and irreplaceable items. You can purchase postal insurance. Registered mail incorporates a system of receipts to monitor mail from initial acceptance to delivery. Return receipt and restricted delivery services are available for additional fees. Added security may delay delivery up to 48 hours.

Insured

You can get payment for domestic mail that is lost, rifled, or damaged by having it insured. Standard mail or merchandise mailed at first-class rates can be insured up to $5,000. Express mail includes $500 insurance at no extra charge.

Return Receipts

A return receipt is a proof of delivery. It is available for insured mail, and with certified, registered, and domestic mail shipments. The return receipt identifies the article number, who signed for it, and the delivery date.

Express

Express mail is an expedited delivery service. It reaches all major markets in the US. Express mail provides for the shipment of letters, documents, and other mailable items up to 70 pounds. You may purchase prepaid UPS next-day air labels from Printing Services at a lower cost. These labels are for overnight letters to an address in the contiguous 48 states.

International

Most items are mailable to foreign countries with certain restrictions. Please contact the mail center to determine the proper classification and documentation. The last line of any foreign address should be the country name spelled out in capital letters.

Business Reply

All business reply postage and handling charges are billed back to departments. Please place your department name on the business reply envelope. Generic business reply envelopes are available through Printing Services. Custom business reply pieces or envelopes can be printed through Printing Services at an additional cost.

Personal Mail

Outgoing personal mail is handled with university mail. Deposit personal mail in the mail basket in your department or area separate from university mail. It must be sealed and have the proper postage affixed. Stamps can be bought at Wright Copy (E181 Student Union) during normal business hours. We can determine the correct amount of postage required if you bring the item to the service window in 011 Millett between 8:30 a.m. and 4 p.m. on work days. Do not send personal items or have personal items sent to your university address.


Frequently Asked Questions

  • Where can I buy stamps on campus?

    You can purchase stamps at Wright Copy (E181 Student Union) during normal business hours. In addition to the cost of the stamp, a .2 cents per stamp surcharge is added. The mailroom does not sell stamps. You can also call 1-800-STAMP24 to order stamps by credit card. To buy stamps for university business, use your department card.

  • Where can I find campus mail envelopes?

    Approved campus mail envelopes are often returned to the mail center when departments have excess. Call (937) 775-2907 to request envelopes. You can also purchase additional envelopes from printing services when the mail center does not have any.

  • Why do we still receive mail for departed staff?

    The sender may not know the staff person has left. Send a change of address card to the sender or mark the piece with the forwarding address and re-deposit it in the mail. The change of address card is the best option to ensure the sender has the new information.

  • How can I get mail forwarded?

    The postal service does not accept a change of address for a university address. You will need to send a change of address form to publishers or correspondents at the time of your move or if you leave the university.

  • Can I charge postage to my department and repay the department?

    No. The use of university funds for personal postage is prohibited.

  • Who can I call about bulk mail and campus mailing list?

    You must have a minimum of 200 identical pieces. For questions or concerns, call printing services at (937) 775-2117.

  • What can I do to get off a junk mail list?

    Start by writing the Direct Marking Association: Mail Preference Service, C/O Direct Market Association, P.O. Box 3861, Grand Central Station, New York City, New York 10163-3861. Request your name, address, and phone number be removed from marketing lists. Visit the Direct Marketing Association website to register for the service. There is a $5 processing fee for registering with the service online.