Coronavirus Update

All academic classes will be held remotely for summer semester and course information indicates whether they have set meet times or no meet times. Physical access to Dayton and Lake campuses is restricted to essential personnel. Read more.

Coronavirus Disease (COVID-19)

Information for Faculty and Staff

On this page:

Academics

  • What resources are available to help faculty teach remotely? (updated 3/27)

    The Center for Teaching and Learning (CTL) is gathering easily accessible resource materials and tutorials to support all faculty, whether you are an experienced Pilot user looking to move your in-class activities online in some capacity or someone just looking to get started. Learn more

    CTL also offers Remote Tips & Resources.

    The University Libraries offers resources and services to support remote instruction.

  • Is Wright State holding classes remotely during the spring semester? (added 3/13)

    Wright State University has extended the remote instruction timeframe through the end of the spring semester. This is in line with nearly every other state institution and will provide clarity on expectations going forward through the final six weeks of the spring semester. Students should therefore factor this new information into their decision-making processes.

  • I am a faculty member planning a Summer 2020 Ambassador Program. Will our programs be cancelled?

    Given the nature of the current global pandemic and recommendations from the CDC and the U.S. State Department Level 3 Global Travel Advisory, the University Center for International Education is cancelling all Summer Study Abroad Programs, including Summer Ambassador Programs through May 31, 2020. All questions should be directed to our study abroad advisors at studyabroad@wright.edu. All faculty members should make every effort to recover all payments made for Ambassador Program expenses. All other international travel at Wright State University is suspended until further notice. 

  • What can faculty do if a student reservist or member of the Ohio National Guard is deployed? (3/26)

    Recently some 300 members of the Ohio National Guard were activated. There are approximately 110 students in the guard/reserve that are enrolled at Wright State University, and about 40 who are on active duty. At least one Wright State student has been activated so far, and that number could rise.

    The Excused Absence Guidelines includes Military Activation as an excused absence. The policy states:

    Faculty members are encouraged to work with students who experience legitimate and verifiable absences in such a way that both the faculty and students' educational goals are met. The faculty member determines if an accommodation is feasible and the appropriate form of alternative work or education experiences. In some cases, the only viable option is for the student to withdraw from the course.

    Deployment, even locally, can be all encompassing for the service member.

    Here is what you can do if a student reaches out to you in this situation.

    1. Please make students aware of this guide that provides a step by step process for students to follow: https://www.wright.edu/sites/www.wright.edu/files/Military%20Active%20Duty%20Withdrawal%20Policy.pdf
       
    2. If approached by a student to make accommodations for this reason, please inquire as to whether the student has received “orders” or has been placed on Standby. We want to discourage students from withdrawing until they receive orders.
       
    3. Please evaluate the student’s progress in reference to your own course requirements and objectives. You are the ultimate arbiter of the student’s grade and requirements to complete your course.

    Some possible strategies employed in the past include:

    • Granting the student the grade they had earned up to the point of activation.
    • Granting an incomplete (if you can) with a possible extended timeline to complete.
    • Creating alternative assignments that can be completed.
    1. Students who need to withdraw can receive a “W” even past the final deadline.

    If you have questions or need assistance with a solution, please reach out to the Veteran and Military Center at vmc@wright.edu or call (937) 775-5550.

  • What do I do if a student informs me they are too sick to continue in class? (added 4/3)

    First, inquire whether the student is with a trusted caregiver. If they are alone, notify Wright State Student Health Services (https://www.wright.edu/student-health-services), who will initiate a plan to check on the student. Second, regarding academics: if appropriate, give the student a grade of “Incomplete,” (this is at your discretion), which involves setting up a contract with how the work will be completed when the student is better. Here is the process: https://www.wright.edu/registrar/grading, Incomplete Grades, and the contract (https://www.wright.edu/sites/www.wright.edu/files/page/attachments/Incomplete_Contract_Form.pdf). Note that under the circumstances, the student may be unable to send a signed contract to you, so please be prepared to arrange this electronically.  It is important to keep in mind that documentation of illness may be more difficult at this time.

  • How and when can we return rental textbooks? (added 4/3)

    Wright State’s Barnes & Noble Bookstore is temporarily closed until further notice. We want to reassure all of our rental customers we are here to support you. If you are not on campus and have rented textbooks, they can be returned free by shipping back via UPS.

    Details can be found on this page on the bookstore's website:

    https://wright.bncollege.com/shop/wright/page/rental-book-return

    If you have additional textbook related questions, please email Donna Karlsberger at Donna.karlsberger@wright.edu.

  • Do graduate students have the option to convert grades to Pass/Unsatisfactory grading for Spring 2020 Semester? (added 4/8)

    Recognizing that factors related to COVID-19 have affected graduate students' ability to perform at their best, Wright State University is offering graduate students the option to convert any of their course grades to Pass/Unsatisfactory grading for the Spring 2020 semester, excluding A-term courses and X-term courses completed before March 9, and excluding courses in the M.D. and Psy.D. programs. The following terms apply to this option:

      1. A grade of P is equivalent to a “C” or better.
      2. A grade of U cannot be applied to a degree.
      3. A grade of P during Spring 2020 does not count toward the maximum of 6 credit hours of C that may meet requirements for a graduate degree.
      4. P/U grades do not earn GPA points.

    Faculty will submit their grades by noon on May 6, and students will have from May 11until noon on May 15 to choose to convert any of those grades to P/U.

    This option is designed to protect the student’s GPA, and the decision to convert a course grade to P/U is entirely up to the student. However, students should consult their advisors and program directors to discuss the implications of the P/U grade specific to their program. 

    Read full details here.

  • Do you know how classes will be delivered in Fall semester? (added 5/15)

    Wright State University's COVID-19 Task Force and an academic sub-committee within that group are considering several scenarios for instruction this fall that prioritize the health and well-being of the Wright State community, as well as the academic progress of our students. Wright State moved swiftly but deliberately to remote instruction in the Spring 2020 term and then again for the Summer 2020 term and will continue to keep the safety and well-being of our community as well as the academic progress of our students at the forefront of our choices. At this time the university has no firm plans that can be communicated but pledges to share them with our campus community when the university is ready. The university will continue to work with our peer institutions and the State of Ohio as we review the situation.

Travel Restrictions and Guidance

  • Does Wright State have any travel restrictions? (updated 3/16)

    All university-sponsored foreign and domestic travel is suspended until further notice. This includes travel that has received Chrome river pre-approval as well as routine in-state university travel involving personal vehicles. Virtual meetings are encouraged.

University Research

  • Can undergraduate student continue research on campus? (added 3/19)

    Undergraduate students are not permitted to be on campus to carry out any research activities under any circumstances. If undergraduate students are in the process of finishing research projects such as senior or honors research, they must complete their projects remotely, focusing on analysis, writing, experimental design, and predicted results.

  • Can graduate student researchers continue to work in campus labs? (added 3/19)

    No graduate students should continue coming onto campus to work in research labs. However, if there are no other means of maintaining degree progress other than being physically present in a lab, exemption requests should be communicated to the dean of the appropriate college or school, and are subject to the approval of interim Provost Leaman.

    Research groups should make every effort to implement mechanisms and/or shift activities to conduct research remotely wherever possible (e.g., computational work, research of online resources and databases, data analysis, etc.). When it is absolutely necessary to conduct research activities on campus and in associated research facilities, additional practices should be adopted to ensure health and safety. Please see wright.edu/coronavirus/article/research-planning-during-the-novel-coronavirus-emergency.

Campus Efforts to Guard Against Disease

  • What is Wright State Facilities doing to prepare for a possible pandemic?

    Facilities is watching and monitoring the CDC website for updates related to the virus.  Facilities is participating weekly with a team of university leaders to stay up to speed on the spread of the virus.  The CDC doesn't recommend anything more than routine cleaning at this time. Facilities is making a concerted effort to sanitize handrails, door handles, etc. in high volume areas more frequently. 

  • What should I do if I notice a hand sanitizer container, soap dispenser, or paper towel dispenser that is empty?

    Call x4444 to report or send an email to facilities@wright.edu and the deficiency will be taken care of immediately.

  • Are university resources adequate to provide services in the event of a widespread outbreak?

    Facilities has made and is currently making contingency plans to provide additional services as needed. The goal is to ensure campus operations and classes are not impacted.

  • Who can I contact if I have a facilities-related question or concern?

    Javan Conley, AVP Facilities Management and Campus Operations. Any questions or concerns should be directed to our facilities email: facilities@wright.edu.  This email address is monitored by our department and will ensure a timely response.   

University Operations

  • Are Wright State’s libraries closed? (updated 3/17)

    University Libraries buildings are closed effective March 17, and the physical facilities will not be available. 

    However, the University Libraries staff continue to support research and instruction remotely, using the Ask a Librarian and Ask an Archivist services. Millions of electronic resources will remain available through our website. Other services will be modified or suspended. Learn more.

  • Who can I contact if I have a facilities-related question or concern?

    Javan Conley, AVP Facilities Management and Campus Operations. Any questions or concerns should be directed to our facilities email: facilities@wright.edu.  This email address is monitored by our department and will ensure a timely response.   

  • Can I make a donation to help students? (added 3/24)

    The Wright State University Foundation established the Student Emergency Relief Campaign to assist students during the coronavirus (COVID-19) pandemic. The campaign includes emergency relief-related funds that can make an immediate impact in critical areas of need for students. Give Now.

    Details on how students can apply for assistance will be announced soon. Assistance will be based on funds available.

  • Does Wright State have a freeze on external hiring? (added 3/19)

    Due to the significant budgetary implications caused by the current coronavirus (COVID-19) pandemic, Wright State University is implementing a partial freeze on all external hiring.

    Specific points:

    • Any offers that were fully executed by March 18, 2020, will be honored.
    • All other requested offers in progress, searches in progress, and requested positions are postponed.
    • Positions funded 100% through external funds may continue.
    • Internal searches and approved promotions or search waivers may continue.
    • Requests for exceptions to the above must be approved by the Interim Provost for academic positions and by the Chief Operating Officer for staff positions.

    All in-person New Employee Orientations have been suspended until further notice. Individuals who had received fully executed offers by the above deadline will go through a limited orientation. They will meet briefly with their HR Operations Analyst on their first day to complete their employment forms (we must verify hard copy forms for I-9 purposes). In addition, they will receive an electronic copy of the orientation slides prior to their start date and be required to sign off that they have reviewed all videos and materials.

  • Which offices or units are operating fully or primarily remotely? (added 3/31)
  • Are there any changes to the RTA bus route on campus? (added 4/8)

    The Greater Dayton RTA posted this information, effective April 5, 2020.

    RTA Route 1Service to Millet Hall will be eliminated on all eastbound trips in order to implement NexGen trolley service back to Route 1. Service will continue to the Wright State University Student Union.

    Trip times will be adjusted by 1-10 minutes on all weekday westbound trips from 6:30 a.m. to 6:30 p.m. Trip times will be adjusted by 1-8 minutes on all weekday eastbound trips. All trip times on Saturday and Sunday will be adjusted by 1-5 minutes.

    Find Route 1 schedule details here.

  • When can I pick up mail from the Mail Room on Dayton campus? (added 3/24)

    As of Tuesday, March 24, on-campus mail and packages will be sorted and available for pickup in 014 Millett Hall, Monday – Friday, 10:00 a.m. – 2:00 p.m. Off-campus mail deliveries and pick up will be done on Mondays and Fridays.

    Facilities is dedicated to maintaining this essential service. If you have any questions or needs, please email Joe Dick, Mail Room manager at joseph.dick@wright.edu or you may call the Mail Room directly at (937) 775-2907.

Working from Home

  • Are most Wright State employees now working from home? (added 3/24)

    Wright State University has fully transitioned to remote operations for faculty and staff until further notice.

    Only personnel who have been identified as essential are permitted on the Dayton Campus. Employees not identified as essential should work with their supervisor and make every effort to be prepared to work from home or another remote location. Senior administration remains onsite and available to campus and the community.

    Lake Campus personnel should look to receive additional information from interim Dean Dan Krane.

  • What guidance does Human Resources offer for remote work during COVID-19 (updated 3/13)

    Wright State University is committed to safely and effectively meeting the public health challenge presented by COVID-19. This extends to ensuring, where possible, that university employees can work from home or another remote location whenever necessary in the coming weeks. Working remotely (a Flexible Work Arrangement) is not new, but because employees may be unfamiliar with them and managers may not have encountered the use of these yet, this resource was developed to l help you and your team navigate potential remote work scenarios.

    Included in these new resource pages, you will find guidance for supervisors, employees, and departments designed to help set up temporary remote work quickly and successfully.

    Learn more

  • How can faculty and staff get access to files and software while working remotely?

    Systems for Remote Access and Collaboration 

    1. Virtual Desktop Infrastructure (VDI Desktops)
      1. For individuals who routinely access sensitive data, such as SSNs, health care information, bank account information, etc.
      2. Require access to network storage (H, K, and R drives)
      3. Call the CaTS Help Desk to request a VDI be setup for your use.
      4. Instructions for VDI use: https://www.wright.edu/information-technology/blog/article/installing-the-vmware-horizon-client
         
    2. WSU VPN
      1. For individuals who need access to non-sensitive business documents located on network storage (H, K, and R drives)
      2. Instruction for setting up the VPN client can be found here: https://www.wright.edu/information-technology/security/access-your-network-files-from-your-home-computer
      3. All faculty and staff have access to the WSU VPN.  There’s no need to request special access to the use the WSU VPN.
         
    3. Microsoft SharePoint and OneDrive
      1. For individuals who need to collaborate on non-sensitive business documents that are not stored on network storage.

        https://www.wright.edu/information-technology/services/office-365-overview
         
    4. WebEx
      1. For general use to facilitate business meetings. 
        https://www.wright.edu/information-technology/services/cisco-webex-meeting-center

    For questions about any service CaTS provides, contact the CaTS Help Desk at helpdesk@wright.edu.

  • What precautions should I take when using my personal computer for work?

    CaTS understands that many faculty and staff have been, or will be, working remotely during these difficult times. Ideally, all university business should be conducted on a university-owned computer. However, during the current crisis that isn't always possible or realistic. If you must use a personally-owned computer, please keep the following in mind:

    • Make certain you have up-to-date antivirus software installed on your computer
    • Keep your system up-to-date by installing operating system updates
    • NEVER save university data locally
    • If you routinely deal with sensitive data, use VDI (Virtual Desktop Infrastructure) rather than VPN

    If you have questions about keeping yourself secure remotely, contact the CaTS Help Desk at helpdesk@wright.edu

  • How should campus supervisors of student employees reach Student Employment? (added 3/26)

    Email non-confidential documents to studentemployment@wright.edu. Confidential documents can be sent using Filelocker.  Voicemail message are welcome at (937) 775-2556.

  • How can supervisors of student employees best help now? (added 3/26)

    The university advises employing units of on-campus student employees (both work-study and regular-pay) to keep on-campus student employees working remotely where possible, and/or assign other forms of meaningful and productive work where possible.

Support for Employees

  • What resources does Wright State offer to help me cope during this difficult time? (added 3/17)

    We know that the changes made state and nationwide in response to the COVID-19 pandemic have been stressful for our employees. We care about your health and well-being and want to make sure you are aware of some resources available to you.

    IMPACT Solutions, Wright State University’s Employee Assistance Program, offers confidential support for all employees—regardless of benefit eligibility. Additionally all members of an employee’s household, employee’s dependents (in and away from home), as well as parents/parents-in-law are eligible to use any of the IMPACT services at no cost. Professional phone support is available around the clock, on an unlimited basis, offering you and your family members peace of mind that there is always someone to talk to, 24 hours a day, 365 days a year.

  • Does Wright State’s health insurance include online doctor visits? (added 3/17)

    LiveHealth Online is a convenient and cost-effective way for you and your family to connect face-to-face with a doctor using a smartphone, tablet, or computer with a webcam. You can have live, instant or planned visits with doctors seven days a week, 24 hours a day from anywhere you have Internet access. This service is available to all employees and their dependents who are enrolled in a Wright State medical plan.

    With LiveHealth Online, you get:

    • Immediate doctor visits through live video
    • Your choice of U.S. board-certified doctors
    • Private, secure and convenient online visits

    Cost: PPO 80/20 $20 copay; HDHP pays $49.

    Enroll for free at livehealthonline.com or on the app, and you’re ready to see a doctor.

    To watch the LiveHealth online video, CLICK HERE.

  • Is the Raider Food Pantry open? (updated 3/27)

    The Raider Food Pantry is closed through April 6, while Wright State's Dayton campus is closed to non-essential personnel. If you are student in need of emergency assistance, please call (937) 260-0167.

    Other local food resources include:

    • The United Way 211 Helplink (dial 211) can also assist in finding local food pantries that are able to remain open.

    Note: Things are changing rapidly, so please contact or visit the page of the organizations that are listed for the most current information.

Events

  • Are university events and student activities suspended?

    Wright State has canceled or postponed all university events and student activities until further notice. All Wright State athletic competitions are also suspended indefinitely.

    View a non-exhaustive list of events canceled or postponed due to coronavirus precautions. Contact the Social Media team for any additions.

  • What is the status of spring commencement?

    Commencement is how we come together to celebrate the accomplishments of our graduating seniors and graduate students. The current COVID-19 situation, which has resulted in statewide executive orders limiting large gatherings, has disrupted much of our planning around our May 2, 2020, traditional commencement ceremony.

    We must, therefore, postpone the ceremony until the situation resolves to the point that such events are permitted. To be sure, the university WILL hold a graduation celebration for the class of 2020, on a date yet to be determined.

    To that end, the Dayton Campus is seeking thoughts and ideas from Student Government and will formulate more detailed plans moving forward. The Lake Campus is also coordinating plans to seek student input.

    Caps and gowns

    Any online order of caps and gowns that have already been placed by a student, as well as orders going forward though the Wright State’s Barnes & Noble Bookstores can be fully refunded in the event that a physical graduation does not occur. In addition, there is no need for a student to pre-order a cap and gown because Wright State’s bookstores will carry a supply of caps and gowns up until graduation.

  • When are President Sue Edwards' online Drop-in Chats for the campus community? (updated 5/26)

    President Edwards will host live chats on Webex on:

    Tuesdays, May 26, from 2 to 3 p.m.

    Fridays, May 29, from 1 to 2 p.m.

    Join the discussion at Sue Edwards' Personal Room.

    You can also participate by phone: dial 1-415-655-0003; then enter access code: 478 215 842.

    These chats will provide you with a chance to ask questions and share your ideas with President Edwards and others in our community, get updates, and connect remotely with your colleagues and peers.

    Learn more about Webex.

  • When are the faculty SiP (Shelter in Place) Lecture Series online talks? (updated 4/29)

    The SiP (Shelter in Place) Lecture Series, organized by the Wright State University Faculty Senate, will take place weekly on alternating Thursdays at 4 p.m. and Fridays at 3 p.m. All talks are open to Wright State students, faculty, and staff, as well as the public. During each live webcast, participants will be able to submit questions for the speaker. Lectures will be recorded and available to watch later at wright.edu/streaming.

    SiP #4: Friday, May 1, 3 to 4 p.m.

    “Additive Manufacturing and How 3D Printing is Fighting COVID-19”

    by Joy Gockel, Ahsan Mian and Raghavan Srinivasan, Mechanical and Materials Engineering. Watch live at: bit.ly/sipwright4.

    SiP #5: Thursday, May 7, 4 to 5 p.m.

    “Addressing COVID-19 Among Vulnerable Populations”

    by Sydney Silverstein, Tim Crawford, Naila Khalil, Jo Ann Ford, Nicole Kinzeler and Cristina Redko, Population and Public Health Sciences. Watch live at: bit.ly/sipwright5.

    SiP #6: Friday, May 15, 3 to 4 p.m.

    “Crisis Standards of Care”

    by Sherry Farra, College of Nursing and Health. Watch live at: bit.ly/sipwright6.

    SiP #7: Thursday, May 21, 4 to 5 p.m.

    “Responding to the COVID-19 Pandemic in Proper Stoic Fashion”

    by William Irvine, Philosophy. Watch live at: bit.ly/sipwright7.

     

    Password: Raiders

    Lectures will be recorded and available to watch later at wright.edu/streaming.