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COVID-19 information and resources. Visit our Coronavirus website.


Coronavirus Disease (COVID-19) Response

Faculty and Staff Information

Updated: September 4, 2020

Information on this site may change frequently and without notice. Please check back often.

Faculty and staff should direct additional questions not addressed on this site to their department chair or supervisor.

On this page:

COVID-19 Protocol

In addition to other protocol in place, face coverings are required to be worn in public spaces by all students, faculty, staff, and visitors at Wright State University. Any exceptions must be documented.


Academics

We are planning for a full semester with both in-person and remote teaching and learning options. All classes will move fully to remote delivery on November 25 (at the start of Thanksgiving break) for the rest of the semester and final exams will be held remotely.

View health and safety protocol for teaching safely in the classroom.

Some classroom and computer lab spaces across campus are reserved for open study areas. View locations and hours.

  • What information should I include on my syllabus?

    A document has been developed to help you think about important topics you may choose to include on your syllabus. Download the document.

  • How can I find out a classroom's adjusted capacity due to coronavirus?

    The Office of the Registrar has a full list of classrooms and their new capacities. View the listing.

  • What resources are available to help faculty teach remotely?

    The Center for Teaching and Learning (CTL) is gathering easily accessible resource materials and tutorials to support all faculty, whether you are an experienced Pilot user looking to move your in-class activities online in some capacity or someone just looking to get started. Learn more.

    CTL also offers Remote Tips & Resources.

    The University Libraries offers resources and services to support remote instruction.

  • What can faculty do if a student reservist or member of the Ohio National Guard is deployed?

    Recently some 300 members of the Ohio National Guard were activated. There are approximately 110 students in the guard/reserve who are enrolled at Wright State, and about 40 who are on active duty. At least one Wright State student has been activated so far, and that number could rise.

    The Excused Absence Guidelines includes Military Activation as an excused absence. The policy states:

    Faculty members are encouraged to work with students who experience legitimate and verifiable absences in such a way that both the faculty and students' educational goals are met. The faculty member determines if an accommodation is feasible and the appropriate form of alternative work or education experiences. In some cases, the only viable option is for the student to withdraw from the course.

    Deployment, even locally, can be all-encompassing for the service member.

    Here is what you can do if a student reaches out to you in this situation.

    1. Please make students aware of this guide that provides a step by step process for students to follow: https://www.wright.edu/sites/www.wright.edu/files/Military%20Active%20Duty%20Withdrawal%20Policy.pdf
       
    2. If approached by a student to make accommodations for this reason, please inquire as to whether the student has received "orders" or has been placed on "standby." We want to discourage students from withdrawing until they receive orders.
       
    3. Please evaluate the student's progress in reference to your own course requirements and objectives. You are the ultimate arbiter of the student's grade and requirements to complete your course.

    Some possible strategies employed in the past include:

    • Granting the student the grade they had earned up to the point of activation.
    • Granting an incomplete (if you can) with a possible extended timeline to complete.
    • Creating alternative assignments that can be completed.
    1. Students who need to withdraw can receive a “W” even past the final deadline.

    If you have questions or need assistance with a solution, please contact the Veteran and Military Center at vmc@wright.edu or 937-775-5550.

  • What do I do if a student informs me they are too sick to continue in class?

    First, inquire whether the student is with a trusted caregiver. If they are alone, notify Wright State Physicians Student Health Services (https://www.wright.edu/student-health-services), who will initiate a plan to check on the student.

    Second, regarding academics: if appropriate, give the student a grade of “Incomplete,” (this is at your discretion), which involves setting up a contract with how the work will be completed when the student is better. Here is the process: https://www.wright.edu/registrar/grading, Incomplete Grades, and the contract (https://www.wright.edu/sites/www.wright.edu/files/page/attachments/Incomplete_Contract_Form.pdf). Note that under the circumstances, the student may be unable to send a signed contract to you, so please be prepared to arrange this electronically. It is important to keep in mind that documentation of illness may be more difficult at this time.

  • Do you know how classes will be delivered in Fall Semester?

    Read more on the Fall Semester Course Delivery website: https://www.wright.edu/coronavirus/academics

  • What equipment will be provided in the classroom I'm teaching in to accommodate students attending class either in-person or remotely?

    CaTS has upgraded 35 Dayton campus classrooms to support faculty teaching a combination of both in-person and remote classes. These classrooms feature Cisco video equipment, including a camera in the back of the classroom to capture the instructor and/or the whiteboard as class is being taught, as well as a Cisco control panel mounted on the teaching workstation which allows the instructor to control the different camera views, the volume of remote students as they interact during class, and the ability to share class content. 

    Learn more on the In-Person/Remote Video Learning Classrooms website.


In the Classroom

Classrooms are deep cleaned at least once per day by the cleaning staff. Cleaning solution, paper towels, and hand sanitizer are available in the classrooms. Upon arrival to a classroom, please use the provided cleaning supplies to clean the surfaces you will touch. Instruct your students to do the same. Please call 937-775-4444 or email facilities@wright.edu if additional supplies are needed.

All students, faculty, staff, and visitors must wear face masks in campus buildings unless they have a documented accommodation from the Office of Disability Services. Faculty must wear a face covering while teaching. The university is following CDC recommendations, and those state that a face shield does not provide as much protection as a mask does. As such, face shields may not be used in place of a face mask.

If a student arrives without a face mask, politely ask them to wear one if they have one, ask other students if they have an extra clean mask for the student's use, direct them to a location where they can obtain a mask, or give them one if you have an extra. If a student refuses to wear a face covering properly, they will be asked to leave the class. If a student refuses to leave, we encourage faculty members to consider dismissing the class and notifying the Office of Community Standards and Student Conduct at 937-775-4240 or studentconduct@wright.edu.

To maintain physical distancing, stickers will be placed on the floors outside of classrooms to help students know where to stand when waiting outside of the classroom. Please call 937-775-4444 or email facilities@wright.edu if additional signs or stickers are needed. Inside the classroom, facilities staff have removed extra seats and rearranged the furniture to allow appropriate physical distancing. View the adjusted classroom capacities.

View health and safety protocol for teaching safely in the classroom.

Some classroom and computer lab spaces across campus are reserved for open study areas. View locations and hours.

  • What information should I include on my syllabus?

    A document has been developed to help you think about important topics you may choose to include on your syllabus. Download the document.

  • Are students required to wear a mask in my class?

    Yes. All students, faculty, staff and visitors are required to wear a face mask in campus buildings. Read more about masks on campus.

  • What should I do if a student comes to class without a mask?

    If a student arrives without a face mask, politely ask them to wear one if they have one, ask other students if they have an extra clean mask for the student's use, direct them to a location (TBA) where they can obtain a mask, or give them one if you have an extra. If they refuse or no mask is available, ask the student to leave. If a student refuses to leave, faculty will dismiss the class, and the student will be reported to the Office of Community Standards and Student Conduct at 937-775-4240, or studentconduct@wright.edu.

  • What should I do if a student refuses to wear a mask?

    If a student refuses to wear a face covering properly, they will be asked to leave the class. If a student refuses to leave, we encourage faculty members to consider dismissing the class and notifying the Office of Community Standards and Student Conduct at 937-775-4240 or studentconduct@wright.edu.

  • What should I do if a student says they have an exemption from wearing a mask?

    To get an exemption, a student must go through the Office of Disability Services in advance. It is the same as any other accommodation.

  • What should I do when I arrive in my classroom?

    Clean the surfaces you will touch, using the cleaning equipment supplied. Ask students to do the same.

    Learn more about teaching safely in the classroom.

  • Will cleaning supplies be available in the classroom?

    Yes. Cleaning solution, paper towels, and hand sanitizer will be available in classrooms. Please call 937-775-4444 or email facilities@wright.edu if additional supplies are needed.

  • How frequently will classrooms be deep cleaned by the cleaning staff?

    At least once a day. 

  • Do I have to wear a mask while teaching?

    Yes. Read more about masks on campus.

  • Can I wear a face shield instead of a mask?

    No. The university is following CDC recommendations, and those state that a face shield does not provide as much protection as a mask does. As such, face shields may not be used in place of a face mask.

  • How will student know where to sit to maintain social distancing?

    Facilities has removed extra seats from classrooms and rearranged the furniture to maintain physical distancing. 

  • How will students know where to stand while waiting to get into classrooms?

    To maintain physical distancing, stickers will be placed on the floors outside of classrooms to help students know where to stand when waiting outside of the classroom.

  • How will we know which doors to use to get into a building?

    Signs will be posted so that social distancing can be maintained as people enter and leave the building. 

  • How will I know the COVID capacity for my classroom?

    Facilities staff have removed extra seats and rearranged the furniture to allow appropriate physical distancing. View the adjusted classroom capacities.

  • Will there be a requirement that students, faculty, or staff are tested before coming on campus?

    No.

  • What do I do if a student requests extra time or other accommodations in my class because they or a close relative have COVID-19?

    First, inquire whether the student is with a trusted caregiver. If they are alone, notify Wright State Physicians Student Health Services (https://www.wright.edu/student-health-services), who will initiate a plan to check on the student.

    Second, regarding academics: if appropriate, give the student a grade of “Incomplete,” (this is at your discretion), which involves setting up a contract with how the work will be completed when the student is better. Here is the process: https://www.wright.edu/registrar/grading, Incomplete Grades, and the contract (https://www.wright.edu/sites/www.wright.edu/files/page/attachments/Incomplete_Contract_Form.pdf). Note that under the circumstances, the student may be unable to send a signed contract to you, so please be prepared to arrange this electronically. It is important to keep in mind that documentation of illness may be more difficult at this time.

  • If a student informs me that she or he needs to borrow a webcam, laptop, or other equipment, whom should I encourage them to contact?

    For hardware support, please contact CaTS.

  • If a student informs me that they have internet access problems (e.g., may request a hotspot) whom should I encourage them to contact?

    Send the student name, UID, and active phone number to raidersupport@wright.edu, or ask the student to contact the student retention team, www.wright.edu/srt. There are some hotspots available if students meet certain criteria.

    Additionally, some classroom and computer lab spaces across campus are reserved for open study areas. View locations and hours.

  • Am I supposed to hold office hours in my campus office or online?

    Faculty should offer office hours only virtually with scheduled times or by appointment.

  • What do I do if I become ill beyond a day or two, or if I test positive for COVID-19?

    If you become ill for more than a day or two or test positive for COVID-19: If you can/wish to continue to work, do so remotely. If not, contact your department chair or supervisor and follow all university protocol.

  • Where can I get help about teaching remotely or teaching partly face-to-face and partly in a remote format?

    The Center for Teaching and Learning (CTL) is gathering easily accessible resource materials and tutorials to support all faculty, whether you are an experienced Pilot user looking to move your in-class activities online in some capacity or someone just looking to get started. Learn more.

    CTL also offers Remote Tips & Resources.

    The University Libraries offers resources and services to support remote instruction.

  • How can I get the equipment I need for remote teaching?

    For connectivity and hardware support, please contact CaTS.

  • What equipment will be provided in the classroom I'm teaching in to accommodate students attending class either in-person or remotely?

    CaTS has upgraded 35 Dayton campus classrooms to support faculty teaching a combination of both in-person and remote classes. These classrooms feature Cisco video equipment, including a camera in the back of the classroom to capture the instructor and/or the whiteboard as class is being taught, as well as a Cisco control panel mounted on the teaching workstation which allows the instructor to control the different camera views, the volume of remote students as they interact during class, and the ability to share class content. 

    Learn more on the In-Person/Remote Video Learning Classrooms website.

  • What should I tell a student who needs on-campus space to study?

    Rooms have been set aside for students who need on-campus space between classes or for computer connectivity. View locations and hours.


Faculty Office Hours

Faculty should offer office hours only virtually with scheduled times or by appointment.


Work Responsibilities

If you become ill for more than a day or two or test positive for COVID-19: If you can/wish to continue to work, do so remotely. If not, contact your department chair or supervisor and follow all university protocol.

If you need assistance converting your class to teach remotely, contact the Center for Teaching and Learning.

For connectivity and hardware support, please contact CaTS.

View health and safety protocol for teaching safely in the classroom.


Travel Restrictions and Guidance

All university-sponsored foreign and domestic travel is suspended until further notice. This includes travel that has received Chrome River pre-approval as well as routine in-state university travel involving personal vehicles. Virtual meetings are encouraged.


Campus Efforts to Guard Against Disease

Your safety is our number one concern.

  • What should I do if I notice a hand sanitizer container, soap dispenser, or paper towel dispenser that is empty?

    Call 937-775-4444 to report or email facilities@wright.edu and the deficiency will be taken care of immediately.

  • Are university resources adequate to provide services in the event of a widespread outbreak?

    Facilities has made and is currently making contingency plans to provide additional services as needed. The goal is to ensure campus operations and classes are not impacted.

  • Who can I contact if I have a facilities-related question or concern?

    Any questions or concerns should be directed to our facilities email: facilities@wright.edu. This email address is monitored and will ensure a timely response.


University Operations

As university services and facilities establish re-opening dates and times, that information is updated on the facilities section of the COVID-19 site. Days and times are subject to change. Locations have limited capacity to accommodate physical distancing requirement, so you are still encouraged to conduct business online as much as possible. Please call 937-775-4444 or email facilities@wright.edu if COVID-related cleaning materials or signage are needed.

  • Are Wright State’s libraries closed?

    University Libraries reopen for Fall Semester 2020 on Monday, August 24. Additional services remain available remotely. Visit their website for hours of operation.

  • Who can I contact if I have a facilities-related question or concern?

    Any questions or concerns should be directed to our facilities email: facilities@wright.edu. This email address is monitored and will ensure a timely response.

  • Can I make a donation to help students?

    The Wright State University Foundation established the Student Emergency Relief Campaign to assist students during the coronavirus (COVID-19) pandemic. The campaign includes emergency relief-related funds that can make an immediate impact in critical areas of need for students. Give Now.

  • Does Wright State have a freeze on external hiring?

    Due to the significant budgetary implications caused by the current coronavirus (COVID-19) pandemic, Wright State University is implementing a partial freeze on all external hiring.

    Specific points:

    • Any offers that were fully executed by March 18, 2020, will be honored.
    • All other requested offers in progress, searches in progress, and requested positions are postponed.
    • Positions funded 100% through external funds may continue.
    • Internal searches and approved promotions or search waivers may continue.
    • Requests for exceptions to the above must be approved by the Interim Provost for academic positions and by the Chief Operating Officer for staff positions.

    All in-person New Employee Orientations have been suspended until further notice. Individuals who had received fully executed offers by the above deadline will go through a limited orientation. They will meet briefly with their HR Operations Analyst on their first day to complete their employment forms (we must verify hard copy forms for I-9 purposes). In addition, they will receive an electronic copy of the orientation slides prior to their start date and be required to sign off that they have reviewed all videos and materials.

  • Are there any changes to the RTA bus route on campus?

    The Greater Dayton RTA posted this information, effective April 5, 2020.

    RTA Route 1Service to Millett Hall will be eliminated on all eastbound trips in order to implement NexGen trolley service back to Route 1. Service will continue to the Wright State University Student Union.

    Trip times will be adjusted by 1 to 10 minutes on all weekday westbound trips from 6:30 a.m. to 6:30 p.m. Trip times will be adjusted by 1 to 8 minutes on all weekday eastbound trips. All trip times on Saturday and Sunday will be adjusted by 1 to 5 minutes.

    Find Route 1 schedule details here.

  • When can I pick up mail from the Mail Room on Dayton campus?

    As of Tuesday, March 24, on-campus mail and packages will be sorted and available for pickup in 014 Millett Hall, Monday–Friday, 10 a.m.–2 p.m. Off-campus mail deliveries and pick up will be done on Mondays and Fridays. Facilities is dedicated to maintaining this essential service. If you have any questions or needs, please email Joe Dick, mail room manager at joseph.dick@wright.edu or call the Mail Room directly at 937-775-2907.

  • What are the health and safety protocols required on Wright State's campus?
  • What are the state guidelines for universities as they transition back to in-person, on-campus operations?

    Wright State is following guidelines set by the Institutions of Higher Education in Ohio. You can learn more about the guidelines below.

    https://coronavirus.ohio.gov/static/responsible/Higher-Education.pdf

  • What is the status of the return-to-work plan for staff?

    The phased return focuses on needs, timing, and safety issues, such as adequate spacing and other considerations. Please view the Return to Work Guide for Employees for additional information.


Dining on Campus

Dining is operational, but with an added level of safety and security. You are still able to visit campus dining locations, order a hot meal, and sit down and enjoy. Below is a list of safety features that have been put into place:

  • Floor stickers to encourage social distancing
  • Plexiglass shields at all ordering locations and registers
  • Signage to encourage handwashing and face masks
  • Mandatory mask wearing
  • Hand sanitizer station at entrances
  • One way in and out
  • Mobile ordering, which reduces time spent in the dining locations
  • Limited seating
  • Limited occupancy
  • Frequent cleaning of all high touch locations, e.g., fountain drink machines
  • Removal of all self-service options like salad bar, yogurt bar, etc.

While Hospitality Services is doing everything they can to ensure dining safely, diners are encouraged to take their meals to go. You can also use the GrubHub app for convenient on-campus mobile ordering to reduce the time spent in the dining locations.

For locations, hours of operations, menus, specials, and more, please visit the Hospitality Services website.


Working from Home

As the world adjusts to working through the pandemic, Wright State University is also adjusting to new ways of working and providing services remotely in many ways. Visit the Human Resources site on flexible work arrangements.

  • Are most Wright State employees now working from home?

    Wright State University has fully transitioned to remote operations for faculty and staff until further notice.

    Only personnel who have been identified as essential are permitted on the Dayton Campus. Employees not identified as essential should work with their supervisor and make every effort to be prepared to work from home or another remote location. Senior administration remains onsite and available to campus and the community.

    Lake Campus personnel should look to receive additional information from interim Dean Dan Krane.

  • What guidance does Human Resources offer for remote work during COVID-19?

    Wright State University is committed to safely and effectively meeting the public health challenge presented by COVID-19. This extends to ensuring, where possible, that university employees can work from home or another remote location whenever necessary in the coming weeks. Working remotely (a Flexible Work Arrangement) is not new, but because employees may be unfamiliar with them and managers may not have encountered the use of these yet, this resource was developed to l help you and your team navigate potential remote work scenarios.

    Included in these new resource pages, you will find guidance for supervisors, employees, and departments designed to help set up temporary remote work quickly and successfully.

    Learn more

  • How can faculty and staff get access to files and software while working remotely?

    Systems for Remote Access and Collaboration 

    1. Virtual Desktop Infrastructure (VDI Desktops)
      1. For individuals who routinely access sensitive data, such as SSNs, health care information, bank account information, etc.
      2. Require access to network storage (H, K, and R drives)
      3. Call the CaTS Help Desk to request a VDI be setup for your use.
      4. Instructions for VDI use: https://www.wright.edu/information-technology/blog/article/installing-the-vmware-horizon-client
         
    2. Wright State VPN
      1. For individuals who need access to non-sensitive business documents located on network storage (H, K, and R drives)
      2. Instruction for setting up the VPN client can be found here: https://www.wright.edu/information-technology/security/access-your-network-files-from-your-home-computer
      3. All faculty and staff have access to the Wright State VPN.  There’s no need to request special access to the use the Wright State VPN.
         
    3. Microsoft SharePoint and OneDrive
      1. For individuals who need to collaborate on non-sensitive business documents that are not stored on network storage: https://www.wright.edu/information-technology/services/office-365-overview
         
    4. WebEx
      1. For general use to facilitate business meetings: https://www.wright.edu/information-technology/services/cisco-webex-meeting-center

    For questions about any service CaTS provides, contact the CaTS Help Desk at helpdesk@wright.edu.

  • What precautions should I take when using my personal computer for work?

    CaTS understands that many faculty and staff have been, or will be, working remotely during these difficult times. Ideally, all university business should be conducted on a university-owned computer. However, during the current crisis that isn't always possible or realistic. If you must use a personally-owned computer, please keep the following in mind:

    • Make certain you have up-to-date antivirus software installed on your computer
    • Keep your system up-to-date by installing operating system updates
    • NEVER save university data locally
    • If you routinely deal with sensitive data, use VDI (Virtual Desktop Infrastructure) rather than VPN

    If you have questions about keeping yourself secure remotely, contact the CaTS Help Desk at helpdesk@wright.edu

  • Who do I contact with questions regarding my current student employment or my return to previous student employment?

    Please email your Timecard Approver first. Campus Employers/Timecard Approvers with questions can contact career_services@wright.edu.

  • What is the status of the return-to-work plan for staff?

    The phased return focuses on needs, timing, and safety issues, such as adequate spacing and other considerations. Please view the Return to Work Guide for Employees for additional information.


Return to Work

The phased return focuses on needs, timing, and safety issues, such as adequate spacing and other considerations.

Please view the Return to Work Guide for Employees for additional information.


Support for Employees

There are many ways, emotionally and physically, this pandemic is affecting our community. Please review some of the support options available.

  • What resources does Wright State offer to help me cope during this difficult time?

    We know that the COVID-19 pandemic has been stressful for our employees. We care about your health and well-being and want to make sure you are aware of some resources available to you.

    IMPACT Solutions, Wright State’s Employee Assistance Program, offers confidential support for all employees—regardless of benefit eligibility. Additionally all members of an employee’s household, employee’s dependents (in and away from home), as well as parents/parents-in-law are eligible to use any of the IMPACT services at no cost. Professional phone support is available around the clock, on an unlimited basis, offering you and your family members peace of mind that there is always someone to talk to, 24 hours a day, 365 days a year.

  • Does Wright State’s health insurance include online doctor visits?

    LiveHealth Online is a convenient and cost-effective way for you and your family to connect face-to-face with a doctor using a smartphone, tablet, or computer with a webcam. You can have live, instant, or planned visits with doctors seven days a week, 24 hours a day from anywhere you have internet access. This service is available to all employees and their dependents who are enrolled in a Wright State medical plan.

    With LiveHealth Online, you get:

    • Immediate doctor visits through live video
    • Your choice of U.S. board-certified doctors
    • Private, secure, and convenient online visits

    Cost: PPO 80/20 $20 copay; HDHP pays $49.

    Enroll for free at livehealthonline.com or on the app, and you’re ready to see a doctor.

    For more information about LiveHealth online video, watch this YouTube video.

  • Is the Raider Food Pantry open?

    The Raider Food Pantry will remain closed while Wright State's Dayton campus is closed to nonessential personnel. If you are a student in need of emergency assistance, please call 937-260-0167.

    Other local food resources include:

    • The United Way 211 Helplink (dial 211) can also assist in finding local food pantries that are able to remain open.

    Note: Things are changing rapidly, so please contact or visit the page of the organizations that are listed for the most current information.


Events

  • Are university events and student activities suspended?

    The university is now allowing some in-person activities. All in-person activity requests must go through a review process in order to be approved. The review process has been integrated into the previously established space reservation process. Learn more on the In-Person Activity page. All in-person activities will be categorized as low, medium, or high risk. Low-risk activities may be approved at the coordinator level; medium– and high-risk activities will require a risk mitigation plan and be reviewed by the activities review committee. Coordinators will assist event planners with the risk mitigation plan. Medium and high-risk activities may take up to 10 days to be reviewed.

    Virtual events are encouraged to promote student life and engagement opportunities.

  • What is the status of spring commencement?

    The current COVID-19 situation, which has resulted in statewide executive orders limiting large gatherings, disrupted our May 2, 2020, traditional commencement ceremony. Unfortunately, large gatherings are still prohibited by the State of Ohio and all official in-person university events remain postponed. After multiple conversations with student, public health, and university leaders, the university is moving forward with plans for a virtual commencement ceremony on Saturday, October 24, 2020, at 10 a.m.

    To make the event inclusive and fun, we would like to get a photo of our new graduates in your graduation apparel or Wright State gear. Submitted photos may be used during the virtual experience, on the website, and/or university social media. Please email your photo to graduation@wright.edu no later than September 27, 2020.

  • When are President Sue Edwards' online Drop-in Chats for the campus community?

    President Edwards regularly hosts live chats on Webex. Dates and times of these chats may vary. Watch your Wright State email or email news@wright.edu for information on when the next chat will be held.

    The next chat is scheduled for Wednesday, September 30, from 1 to 2 p.m. in Sue Edwards' Personal Room.

    You can also participate by phone: dial 1-415-655-0003; then enter access code: 478 215 842.

    These chats provide you with a chance to ask questions and share your ideas with President Edwards and others in our community, get updates, and connect remotely with your colleagues and peers.

    Learn more about Webex.


Resources