Accounts Payable
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Mission
Accounts Payable is responsible for processing vendor invoices, payments, and employee reimbursements. We strive to make payments in a timely manner and in accordance with university policies. We:
- Establish and monitor the appropriate procedures, processes, and systems for disbursements.
- Process payments for contractor and vendor payments, including non-resident vendor payment processing, employee reimbursements, and honorarium payments.
- Maintain vendor information, including adding new vendors and updating vendor addresses, tax statuses, etc.
- Maintain form 1099 tax compliance.
- Process vendor credit applications.
- Handle non-student billings to external on-campus entities.
Forms
Travel Forms
- Loss or Missing Receipts Worksheet (XLS)
- Travel Advance (XLS)
- Travel Prepaid Worksheet (XLS)
- Monthly Local Travel Expense Log (XLS)
- Travel Expense Report Sample (PDF)
- Travel Expense Report Key Checklist (PDF)
Compliance Forms
-
A/P W9 Payment Compliance Form/Request for Taxpayer Identification Number and Certification and Vendor Information Request (PDF) (campus username and password required)
- Employee Direct Deposit Form (PDF) (campus username and password required)
IRS Mileage Rates
Rates current as of 3/11/2022
- 58.5 cents per mile driven for business use for 2022. See the IRS website for more information.
- 18 cents per mile driven for medical or moving purposes for 2022. See the IRS website for more information.
Staff Directory and Processing Assignments
Crystal Lynn Carr
Department:
Office of the Controller
Title:
Account Clerk 3
Address:
University Hall 301, 3640 Colonel Glenn Hwy, Dayton, OH 45435-0001
Phone:
Email:
Karin S. DuChesne, A.P.M.
Department:
Office of the Controller
Title:
Accounts Payable Manager, Accounts Payable
Address:
University Hall 338, 3640 Colonel Glenn Hwy., Dayton, OH 45435-0001
Phone:
Email:
Cori Howard
Department:
Office of the Controller
Title:
Account Clerk 2
Address:
University Hall 301, 3640 Colonel Glenn Hwy, Dayton, OH 45435-0001
Phone:
Email:
Pam Kiernan, A.S.
Department:
Office of the Controller
Title:
Account Clerk 3
Address:
University Hall 301, 3640 Colonel Glenn Hwy, Dayton, OH 45435-0001
Phone:
Email:
Alphabet Processing Assignments are effective 3/9/22:
- Apple and Dell: Karin Duchesne
- Brown, Fisher, Pepsi, Phillips Supply, Pickrel, and Wright State Physicians: Cori Howard
- Letters A thru O (NO utilities): Crystal Carr
- Letters P thru Z and ALL utilities: Pam Kiernan
Alphabet assignments are subject to change. Due to a staffing shortage, A/P turn around time will be slower than normal. Please bear with us until we can increase staffing levels.
