Student Employment Virtual Job Fair
July 16 through July 25, 2014: Students review job postings online in The Wright Search; postings are for Fall Semester start dates.
Student Employment (SE) Virtual Job Fair is an online event held during summer to connect Wright State University on-campus employers who need student employees beginning Fall 2014, with students who are available and eligible to work in the 2014-2015 academic year.
- Convenient, internet-based, electronic service.
- Employers submit job descriptions prior to the start date.
- Specific application instructions are included in the job descriptions.
- Descriptions include time table for interview and selection process, job offer target dates, training times and start dates.
- Jobs are posted for the designated time period.
- Job seekers review opportunities online and connect with employers by accurately following the instructions in the job posting.
- The selection process may include interviews by phone or on-campus.
Info for SE Job Candidates
1. Know what jobs to look for: OnCampus-Work Study and/or OnCampus-Regular
For the Student Employment (SE) Virtual Job Fair,:
Search The Wright Search database as a Guest User, looking for jobs labeled:
- SE - OnCampus-WorkStudy
- SE - OnCampus-Regular
The SE Virtual Job Fair is a time-limited event.
As they open, other jobs are posted year-round in The Wright Search, including Off Campus positions.
Am I eligible to work in a Student Employment job?
Beginning with the first year at Wright State and continuing through graduate school, all students are eligible for on-campus employment paid through departmental funds, which Career Services calls Regular Student Employment.
Positions funded in part by federal Work-Study Awards are available for students who have been awarded and who have accepted Federal Work-Study as part of their financial aid package. These jobs are called Work-Study Student Employment.
What is Federal Work Study?
Federal Work Study (FWS) is a type of financial aid awarded to a student by the Office of Financial Aid. The Federal Work Study Program allows undergraduate and graduate students with financial need, enrolled at least half time, to earn money at an on campus or qualifying off campus job to help pay for their educational expenses.
In the Federal Work Study Program, the employer must pay 25% of the student's wages, and the federal government will subsidize the remaining 75% of the student's wages.
How do I know if I was awarded Federal Work Study, and if so, how much?
Federal Work Study (FWS) appears on the student Financial Aid Award and is viewable by the student through their WINGS account.
Students may also contact Student Employment in Career Services, (937) 775-2556 or the Office of Financial Aid.
Lake Campus: Students may contact Financial Aid/Student Employment Office, 170B Dwyer Hall, (419) 586-0336 or 8336.
Do I have to have Federal Work Study to work on campus?
While some departments on campus hire only students who have Federal Work Study (FWS), many others will hire students who do not have Federal Work Study.
Check the job postings in The Wright Search on the Career Services Web page to see the specific requirements for each job posted. If the position requires Federal Work Study, that detail will be indicated in the position description.
How do I apply for Federal Work Study?
To qualify for Federal Work Study (FWS) aid, a student must meet eligibility requirements and complete the Free Application for Federal Student Aid (FAFSA) by all required deadlines.
What happens if I run out of work study funds?
The student may continue to work in the position if the employing department agrees to pay 100% of the student's wages.
2. Review frequently asked questions and the Student Employment Manual
3. Find and Review Job Postings
- Follow the Job Seekers link to The Wright Search page.
- Select Guest Users option.
- Log in as a Guest User.
- In The Wright Search, select the Jobs pull-down menu in the toolbar.
- Select Student Employment.
- In the search selection box for Position Type, you may select one or both types of On-Campus job postings:
SE - OnCampus Regular (all students are eligible)
SE - OnCampus WorkStudy (only students with federal Work Study financial aid award are eligible).
- To simultaneously search both types of job postings, use the Control key while selecting all of the options you want to search.
- Once you have selected the desired position types, select the Search option to generate your list.
- To review a detailed description and application instructions for a specific job, select the link represented by the Job ID and Job Title.
- Follow the Application Instructions found within the job posting. Employers judge your ability to follow directions by how well you follow the application instructions.
4. Create an Application, then Save, Edit, Send
Standard Application for Student Employment
Career Services provides a standard job application available for Student Employment.
Some supervisors will ask you to complete the standard application. Other supervisors specify different application materials and methods.
Carefully review and follow the application instructions that appear in the job posting. Supervisors evaluate your ability to follow directions and therefore your suitability for the job by how well you follow application instructions.
Make sure the electronic Student Employment application works for you
- Forms are designed to be downloaded, filled in, and saved using Adobe® Acrobat Reader® version 6.0 or greater. Using software other than Adobe® Acrobat Reader® version 6.0 or greater may result in the fields on the form appearing blank after they have been saved.
Get the latest free version of Adobe® Acrobat® Reader® »
- Some students using Apple computer systems report that the data they enter does not save or appears blank when sent to the supervisor.
Apple systems may be opening the form using software other than Adobe® Acrobat Reader® version 6.0 or greater, causing the form to malfunction in this way.
You may be able to solve this problem by downloading and using the latest free version of Adobe® Acrobat® Reader® »
- If you are using software other than Adobe® Acrobat Reader® version 6.0 or greater to complete the Student Employment Application, an alternative is to capture your information by filling out the form, printing it, and scanning it to send to supervisors as a PDF.
- If you use Adobe® Acrobat Reader® version 6.0 or greater to complete the Student Employment Application and your form appears blank when reopened or sent to the supervisor, please contact us, including whether you use Windows or Apple system, and what software you are using to complete the form. Send your information to firstname.lastname@example.org
Download the Student Employment Application
- Some supervisors request the student employment application as part of the application process and some do not.
- Review the preceding section to make sure the electronic application will work with your computer.
- Review the application instructions in the job description to learn supervisor preferences.
Applying for a position that requires a Work Study financial aid award?
Your application will need to include a screen capture of your Work Study award.
To create a screen capture using Windows desktop computer:
- Open a computer window featuring the appropriate award information in WINGS.
- With your cursor in this window, select the "Print Screen" button on your keyboard.
- Open a Word document and select "Paste" via your pull down menu, right click on mouse, or control key + V key.
- Your screen capture should appear in the Word document. Save this to your computer and attach it to your email, along with your application.
To create a screen capture using Apple operating systems:
- Open a computer window featuring the appropriate award information in WINGS.
- With your cursor in this window, select Command + Ctrl + Shift + 3.
- Open a document window and paste the captured image into the document. If you have Word, paste the image into a Word document.
- Your screen capture should appear in the document. Save this to your computer and attach it to your email, along with your application.
To create a screen capture from a laptop:
- The method of creating screen captures from laptops varies.
- Your laptop may have a print screen key, or may have the print screen action embedded in a function key. Consult your help menu.
6. How to dress for success at the interview
- Suits are acceptable for Student Employment interviews although they are not required.
One advantage of a suit is that it can make an interviewee stand out from the crowd.
- Business casual or country club style are acceptable for Student Employment interviews.
For men, that means dark or khaki, long, sport pants, belted, with a light shirt and tie, or a golf or polo shirt.
For women, a knee length skirt, dress, or slack ensemble of a comfortable but conservative cut.
- Close toed shoes are strongly recommended.
Do not wear flip flops.
- No midriff-baring or back-baring tops for women.
- No tank tops or muscle shirts for men.
- Hair should be well cut, freshly brushed, and conservative in styling.
- In your dress, you demonstrate self-respect and your seriousness about the interview opportunity.
You are also showing your ability to dress and act appropriately in social and business situations.
You are demonstrating that you are ready for and want to work in a professional environment.
- These tips apply specifically to Student Employment job interviews.
For co-op, internship, and career employment interviews, review advice for professional dress
7. Follow tips for standing out in an online environment
The following tips will help you create a good first impression.
- Be aware of your e-mail address.
Not all e-mail addresses are appropriate for professional interaction
- Your initial e-mail, your résumé, your word selection and your ability to communicate your thoughts, questions, and ideas in a virtual arena are the first impressions that the hiring departments will have of you.
- Avoid using text abbreviations when responding to employers.
- Avoid using phonetic spellings when communicating with potential supervisors and employers.
- Be informed.
Check out the on-campus department or office on-line by visiting their web site on the WSU home page.
- Ask smart and relevant questions.
- Be courteous and professional.
After a few days, follow up with the employers to whom you submitted application materials.
8. Practice telephone interview etiquette
Phone interviews are often used to screen candidates in order to narrow the pool of applicants who will be invited for in-person interviews.
Prepare for a phone interview just as you would for a regular interview.
Here are additional tips specific to telephone interviewing.
- Keep the job posting and your résumé in clear view (on the top of your desk, or tape it to the wall near the phone) so that it's at your fingertips when you need to answer questions.
- Have a short list of your accomplishments available to review.
- Have a pen and paper handy for note taking.
- Turn call-waiting off so your call isn't interrupted.
- Clear the room - evict friends and family!
Turn off the stereo and the TV. Close the door.
- Unless you're sure your cell phone service is going to be perfect, consider using a landline rather than your cell phone to avoid a dropped call or static on the line.
- Smile - it comes through in your voice.
- Speak directly into the phone.
- Don't smoke, chew gum, eat or drink anything.
Your listener will hear; you will come across as inconsiderate and not serious about the job.
- Stand up. Your voice sounds stronger.
- Avoid ah, er, hum and other fillers.
This habit is especially noticeable on the telephone. This takes practice, so practice!
9. Face-to-face interview tips
- Dress for success using our tips elsewhere on this page.
- Bring copies of your application documents including a printout of your WINGS Express accepted Federal Work Study Award to veify your Federal Work Study award.
- Bring a copy of your class schedule.
- Make eye contact immediately when you introduce yourself.
- Use a firm (but not crushing) handshake and a strong, confident voice.
- Ask questions about the job.
- Sell yourself, with emphasis on skills you have and activities at which you have been successful.
- Be polite and attentive – do not look around the room when listening to a potential employer.
- Ask the employer about their planned timeline for making a hiring decision.
Here are some questions to ask or confirm published information about the timeline for the hiring decision:
- how many candidates are being interviewed;
- when the interviewer will be contacting candidates with the results of the initial interview process;
- whether a second round of interviews is anticipated;
- when a final hiring decision is expected;
- when the successful candidate is expected to start.
- Knowing the timeline will also provide you with timing guidelines for appropriate follow up contact.
- Ask for business card, or write down the employers name and title.
Use this information to follow up with a thank you letter and timely contact regarding the hiring process.
Appropriate follow up is an essential part of job search success.
- Chew gum.
- Bring a cell phone or children or parents to your interview.
10. Send a thank-you letter
Send a Thank You Letter
- Write a thank you letter to each person who interviewed you.
- Mention one or two positive, job-related, memorable details of the interview.
- Close the letter by indicating you look forward to hearing from them and include your telephone number and email for contact purposes.
- Send the letter within forty-eight hours of the interview.
Effective follow up serves many purposes:
- it acknowledges the other person's time and consideration;
- it provides you with the opportunity to reiterate information or include new details;
- it keeps your name in front of the recruiter;
- above all, it is expected professional etiquette.
11. Know and follow the hiring timeline
The interview timeline guides the timing of your follow up contacts.
In the interview, you clarified the hiring timeline:
- how many candidates are being interviewed
- when the first round of interviews will be completed
- when the interviewer will be contacting candidates with the results of the initial interview process
- whether a second round of interviews is anticipated
- when a final hiring decision is expected
- when the successful candidate is expected to start
No interviewer wants to be bombarded by repeat phone calls or email after the interview. You do not want to be perceived as desperate, demanding, or pushy. If, however, the contact date passes that the employer established for a hiring decisions and you have not heard from the interviewer, it is appropriate to contact the interviewer and politely inquire about revised dates for the interview timeline.
12. Respond appropriately
- During your job search, you may encounter one of many outcomes to the interview process:
- You may be offered a job you want
- You may be offered a job you do not want
- You may be rejected for a job
- You may find that the hiring party fails to bring the process to a conclusion
Mainain your professional attitude
In all cases, it's critical to your success to respond professionally. Employment circles are small. Word about an indignant or angry candidate can and does travel. Always approach the interviewer and every department representative in a professional and respectful manner.
Clarify the work week, daily schedule and rate of pay
If you are offered a job, make sure both you and the employer are in agreement about the proposed work schedule, hours per week, day to day work hours, and hourly rate.
Employers on campus are generally flexible with scheduling, but may have specific student employment hours to fill, defined by their office hours.
Understand that you might not be hired for all jobs
Not being hired for a job is an inescapable part of any job search. Rather than framing it as an expression of personal dislike by the interviewer, understand this experience for what it usually represents - someone else had more of what the employer was seeking. Thank your interviewer for the opportunity and encourage them to keep you in mind for future positions.
Someone else being selected for the job is not necessarily an indication that you did something wrong. You may have done everything flawlessy, but another candidate was judged a more complete and appropriate match for the position in question.
However, it does pay to reflect on your performance. f you have had interviews, but have not had an offer or found a position that suits you, take a moment to look at how you are marketing yourself. Changes in your résumé, dress, correspondence, or interview skills may be in order. If you would like feedback on any aspect of your student employment job search, please contact a Career Services adviser for assistance. Schedule an appointment in Career Services by calling the front desk, 937.775.2556.
13. Once you are hired: complete paperwork before you work
- When you are hired for a position, complete the necessary hiring paperwork with your supervisor.
- Hand carry your completed employment paperwork to Career Services during Student Employment processing hours, Mondays, Wednesdays, and Thursdays, between the hours of 8:30 a.m. to 11:30 a.m. and 1:00 p.m. to 3:30 p.m.
- Students must be present during processing; during busy periods - this may entail a wait.
- Student employment paperwork must be submitted to Career Services by 3:30 p.m. on the Monday before time sheets are due to ensure that an electronic time sheet for the current pay period is available in WINGS Express
Info for Supervisors
Benefits for Employers
- Casting a wider net to reach more students;
- More time for the interview and selection process;
- Increased opportunity to meet with many more candidates;
- Filling positions that will be vacated due to graduation;
- More time for training;
- Operating on your selection timeline to fill your positions;
- Elimination of staffing a booth on a specific date and time.
The Student Employment Virtual Job Fair Process
- All supervisors who want to participate in the Student Employment Virtual Job Fair should set the job post date as July 16, when entering the job in The Wright Search.
How to post a job in The Wright Search
- Student Employment job postings tagged with a post date of July 16 will become visible to students in The Wright Search beginning the first day of the Virtual Job Fair, July 16.
- Students review employment opportunities July 16 through July 25. They are advised to follow your directions, as described in the job posting, for submitting application materials to you.
- You will have an early opportunity to review and select candidates for Fall Semester employment.
- When you have selected candidates for hire, work with each student to ensure the appropriate Student Employment forms are completed and signed
- Before they begin working, send the students to Student Employment with their completed forms, for processing the paperwork. Students are not eligible to work until their paperwork has been processed.
- You will have early opportunity to conduct training prior to the start of Fall Semester.
Create a job posting, then save, send, edit
Using Adobe Acrobat Reader 6.2 or greater, you may save your completed Job Posting Form to your own folder, and open it later for editing. Send a copy of the completed form to Student Employment as an attachment in email. You may also print a copy for your records.
Get the latest free version of Adobe Acrobat Reader
Completing and finalizing paperwork before the student begins working
- Print all appropriate hiring forms and documents
- With the selected student, fill out completey all appropriate hiring forms and documents
- Carefully review the student's hiring packet to make sure all necessary forms are correctly completed. Forms incorrectly completed may be returned for correction, delaying the student's start date.
- Before they begin working, send students to Student Employment with their completed hiring packet, for paperwork processing.
- Forms must be hand-carried to Student Employment by the student for processing.
- Students must be present for paperwork processing. Let them know that during busy times, this may entail a wait.
- Forms will be accepted for processing in Student Employment on Mondays, Wednesdays, and Thursdays, between the hours of 8:30 a.m. to 11:30 a.m. and 1:00 p.m. to 3:30 p.m.
- Student employment paperwork must be submitted to Career Services by 3:30 p.m. on the Monday before time sheets are due to ensure that an electronic time sheet for the current pay period is available in WINGS Express.